Sales Administrative Assistant

hace 7 días

Medellín, Antioquia, Colombia My Remote Hire A tiempo completo

We're looking for a proactive, sales-oriented Virtual Assistant to work directly with the CEO. This is not just calendar + inbox. The VA will support sales outreach, HubSpot upkeep, buyer-intent follow-up, meeting participation, and light SDR coordination. You'll be the person who makes sure opportunities don't fall through the cracks.

What You'll Do


• 
Sales Admin & Outreach

  • Draft and send follow-ups to leads/prospects
  • Support top-of-funnel / SDR-style work (e.g. contacting website leads, chasing buyer-intent signals)
  • Keep the CEO's sales pipeline clean and moving


• 
HubSpot Management

  • Update contacts, companies, deals, and activities in HubSpot
  • Log meeting notes, next steps, and tasks after calls
  • Maintain data hygiene so reporting is accurate


• 
Meeting Support

  • Join sales/ops meetings with the CEO
  • Take structured notes, capture action items, and send recaps
  • Prepare simple proposals or follow-up documents after calls


• 
Admin for the CEO

  • Email and calendar management
  • Coordinate with other team members (MRH, SDRs, recruiters)
  • Help organize recruiting/info for future SDR hires

Must-Haves

  • Based in Latin America with excellent English (spoken and written) and strong cultural alignment with U.S. clients
  • Available to work U.S. Eastern Time (EST) hours
  • Experience with HubSpot (or another CRM, but HubSpot is preferred)
  • Experience supporting sales leaders / founders / CEOs
  • Strong written communication — you'll be writing client-facing messages
  • Highly organized, proactive, and comfortable being the CEO's "right hand"

Nice-to-Haves

  • Background in B2B services, staffing, investigations, insurance, or professional services
  • Experience doing buyer intent research or working from lead lists
  • Experience preparing light proposals / client decks
  • Familiarity with secure password sharing tools (LastPass, etc.)

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