Remote Executive Assistant to The CEO

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**Job Title: Remote Executive Assistant to the CEO (100% Work From Home)**

**Location**: Remote from Latin America but preferably from Colombia

**Position Type**: Full-time

**Salary**:$1,600USD/month + 15 PTO days per year

**Schedule: Monday to Friday, start time 7 am EDT, 8 hours shift with flexibility to have meetings with the CEO after working hours with prior notice**

**Our Client**

Our client is in the environmental and civil engineering industry and specializes in providing comprehensive design, assessment, and remediation solutions for a diverse clientele, including commercial developers, educational institutions, transportation agencies, and power utilities. With a focus on supporting, sustaining, and enriching communities, they offer a wide range of services such as site civil and utility design, environmental assessments, transportation planning, and environmental remediation.

**Job Overview**:
**Responsibilities**:

- Administrative Support:

- Managing the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Preparing and organizing meeting agendas, materials, and minutes.
- Communication:

- Acting as a gatekeeper, screening calls and managing requests.
- Facilitating communication between the CEO and internal/external colleagues
- Drafting and editing documents, reports, and presentations.
- Project Management:

- Coordinating and managing special projects as directed by the CEO.
- Conducting research and compiling data for reports and presentations.
- Logistical Support:

- Organizing and maintaining the CEO’s office and files on the shared drive
- Ensuring the CEO has the necessary materials and information for meetings and events.
- Travel Coordination:

- Arranging travel itineraries, accommodations, and transportation.
- Preparing travel-related documents and ensuring all logistics are handled efficiently.
- Personal Assistance:

- Handling personal tasks and errands for the CEO, which may include managing household staff, scheduling personal appointments, and overseeing private matters.
- Confidentiality and Discretion:

- Maintaining the highest level of confidentiality and discretion regarding sensitive information.
- Managing confidential documents and ensuring secure storage and handling.

**Qualifications, Skills, and Key Competencies**:

- Experience:

- Minimum 4 years of experience as a personal assistant, executive assistant, or in a similar role, preferably supporting C-suite executives.
- Previous experience working with US Businesses
- Skills:

- Organizational Skills: Exceptional ability to multitask, prioritize, and manage time effectively.
- Communication Skills: Strong written and verbal communication skills. Excellent English level both written and spoken.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Interpersonal Skills: Ability to work with diverse groups and handle various personality types.
- Attributes:

- Discretion: Demonstrated ability to handle confidential information with integrity.
- Flexibility: Willingness to adapt to changing priorities and work beyond regular hours when necessary.
- Problem-Solving: Strong analytical and problem-solving skills.
- Additional Considerations
- Industry Knowledge: Familiarity with the CEO’s industry can be beneficial.
- Network: Having a professional network can help in managing tasks more efficiently.
- Professionalism: Maintaining a high standard of professionalism in all interactions.