Senior Executive Assistant to the CEO

About Us We are a mission-driven healthcare organization committed to transforming lives through access to high-quality, compassionate, and innovative care. Our work centers around a simple but powerful goal: to help our patients move freely, live fully, and thrive—regardless of their background or financial status. We believe healthcare should be ethical, accessible, and human-centered. As we grow and evolve, we are looking for team members who share our passion for reimagining what’s possible in patient care. About the Position We are seeking a Senior Executive Assistant (EA) to provide high-level, proactive administrative support to our CEO and select executive leadership. This is a critical role for an exceptionally organized, trustworthy, and resourceful professional who thrives in a fast-paced, high-responsibility environment. The ideal candidate will be experienced in supporting C-level executives, managing complex calendars and priorities, and handling sensitive information with discretion. You will serve as a key liaison for internal and external stakeholders, support strategic projects, and anticipate the needs of leadership to optimize their time and impact. Key Responsibilities Executive Support (90%) Calendar & Time Management: Manage complex executive calendars, including appointments, strategic meetings, travel, and personal scheduling. Coordinate with external partners, clients, and internal teams to ensure alignment. Call Schedule Management: Oversee monthly on-call schedules for surgeons, ensuring coordination with hospital partners and internal availability. Communications Management: Serve as a point of contact for incoming communications; prioritize, screen, and draft responses on behalf of leadership. Meeting Preparation & Documentation: Organize and prepare materials, agendas, and follow-up documentation for leadership meetings. Attend meetings, take minutes, and ensure timely completion of action items. Travel Coordination: Book and manage detailed travel itineraries for executives and guests, including flights, lodging, and ground transportation. Project & Event Support: Assist in managing projects and initiatives, track deliverables and timelines, and provide general project management support. Document & Records Management: Maintain accurate and confidential records, prepare reports and presentations, and support with data entry and reporting needs. Confidentiality: Uphold the highest standards of discretion in handling sensitive or confidential matters. Relationship Management: Represent the leadership team with professionalism in all interactions; build strong internal and external relationships. Feedback & Insight: Surface potential organizational inefficiencies and work with stakeholders to propose or support solutions. Operations & Support (10%) Order and coordinate company materials (e.g., business cards, uniforms, marketing materials). Support staff access and logistics (e.g., office keys, vendor coordination). Participate in team meetings, training sessions, and professional development. Perform other duties as needed in support of the leadership team and organizational goals. About You Education: Bachelor’s degree required. Experience: Minimum 5+ years in executive support, preferably supporting C-suite or senior leadership in healthcare or mission-driven environments. Experience managing complex projects with multiple stakeholders is a plus. Technology: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Notion, Adobe Acrobat, and other productivity tools. Experience with project management software is a plus. Communication: Excellent verbal and written communication skills with a professional, diplomatic, and responsive approach. Organization: Strong time management and multitasking abilities. You are highly detail-oriented and capable of managing shifting priorities in a dynamic environment. Integrity & Confidentiality: Proven ability to manage confidential information with discretion and sound judgment. Compassion: In healthcare, empathy matters. You approach communication with respect, patience, and care. Initiative & Independence: Self-starter with the ability to work independently while collaborating effectively with others. Flexibility: Comfortable adjusting to evolving responsibilities and working occasional evenings or weekends as needed. #J-18808-Ljbffr