Office Manager

N-iX is a software development service company that helps businesses across the globe develop successful software products. Founded in 2002 in Lviv, N-iX has come a long way and increased its presence in nine countries - Poland, Ukraine, Sweden, Romania, Bulgaria, Malta, the UK, the US, and Colombia. Today, we are a strong community of 2,000+ professionals and a reliable partner for global industry leaders and Fortune 500 companies.

We are growing and looking for a **Office Manager** to join our team.

**Responsibilities**:
**General office services**:

- Maintaining schedules and administering systems or arrangements for purchasing, receiving, dispatching, and delivering goods and/or services
- Helping contractors with office requests
- Maintaining the inventory of office supplies and ordering office supplies, equipment, and services within prescribed procedures and contractual agreements
- Responsible for keeping all requests in Jira under control and in progress
- Alert cross-department issues according to the area of responsibility and work closely with the landlord services unit in case of any needs
- Responsible for keeping office managers' storage in order

**Visitors hosting and office event area**
- Conducting the whole process of preparation for the business visit (e.g. ordering taxi/lunch, accommodation, meeting room or conference hall, etc)
- Responsible for maintaining proper stock levels for visitors' gifts and other goods
- Alert in case of escalation or high priority /nonstandard greeting needed
- Cooperate in arranging in-house events with the event host department or event coordinator

**Reception area**:

- Conducting the whole process of general postal operation
- Coordinating smooth and on-time delivery process
- Working with supplier documents, payments, and alerts in case of escalation
- Conducting according to schedule regular office observation
- Conducting the whole reception area process (phone calls, info point, found and lost point)

**Office planning, reorganisation, opening/closing facilities area**
- Working with the Shared Team Space process or other office planning tools or procedures
- Support office opening/closing arrangements in cooperation with other departments and units as part of job responsibility and establish all general office services and reception areas in place.

**Other areas**
- Maintaining records of administrative expenses and petty cash
- Reporting expenses.
- Recommend improvement in-office procedures and organisation policies.
- Producing regular and/or ad hoc reports of information relating to the work process.
- Maintaining office support-related database.
- Identifies and reports problems to the Head of Administrative Services Sub-Unit.
- Providing support to other departments with administrative and operational tasks as needed

**Qualifications**:

- Working experience in the same position/industry or both 1+ year
- At B2 level in English knowledge
- High level of attention to detail and accuracy
- Excellent collaboration, verbal and written communication skills
- Strong client relationship management and customer service skills
- Positive attitude under stressful conditions and willingness to help wherever required
- Look for creative ideas and generate other information to improve office life

**We offer**:

- Flexible working format - remote, office-based or flexible
- A competitive salary and good compensation package
- Personalized career growth
- Professional development tools (mentorship program, tech talks and trainings, centers of excellence, and more)
- Active tech communities with regular knowledge sharing
- Education reimbursement
- Memorable anniversary presents
- Corporate events and team buildings
- Other location-specific benefits