Executive Assistant to Executive and Sales Team

hace 1 semana


Medellín, Antioquia, Colombia Higher Options A tiempo completo
Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to support our Executive Team and Sales teams. The ideal candidate will have a strong background in administrative support and be able to manage diverse tasks, from administrative duties to customer service.

Key Responsibilities:
  • Manage complex schedules across multiple time zones, ensuring efficient use of executive time and resources.
  • Coordinate high-level meetings, including comprehensive agenda preparation, logistics management, and diligent follow-up on action items.
  • Craft, format, and meticulously proofread a wide range of business documents, ensuring the highest standards of professionalism and accuracy.
  • Maintain and optimize databases, ensuring data integrity and accessibility for informed decision-making.
  • Support project teams by tracking tasks, updating timelines, and facilitating smooth project execution.
  • Coordinate end-to-end travel logistics, including flight bookings, accommodations, and detailed itineraries for seamless business trips.
  • Manage receipt collection, data entry & submission and reimbursement processes and send to the accounting team.
  • Implement and maintain a robust digital filing system, ensuring easy retrieval and proper archiving of critical documents.
  • Provide administrative assistance to various departments, adapting to diverse needs and priorities.
Requirements:
  • Proficiency in Google Suite, with strong spreadsheet skills.
  • Experience with task management software (Asana preferred).
  • Familiarity with communication tools like Slack and Loom.
  • Minimum of 2 years of experience in administrative support.
  • A college degree is preferred but not required.
What We Offer:
  • A competitive salary of 3,200,000 - 4,000,000 COP/month, based on experience.
  • Opportunities for advancement and growth within the company.
  • A dynamic and supportive work environment.

We are an equal opportunities employer and welcome applications from all qualified candidates. Please submit your CV through Indeed, LinkedIn, or directly via email at [insert email address]. We look forward to hearing from you


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