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Global Immunology Administrative Support Specialist
hace 1 mes
This is an exciting opportunity to join our team as a Global Immunology Administrative Support Specialist. As a key member of our Medical & Commercial team, you will be responsible for managing and monitoring the day-to-day operation of office administrative tasks for the Global Immunology leadership team.
Main Responsibilities- Manage and monitor the day-to-day operation of office administrative tasks for the Global Immunology leadership team, ensuring smooth workflow and efficiency related to administration.
- Schedule and maintain regular meetings for the Global Immunology team, taking care of the calendars of the team and corresponding with other assistants.
- Manage the booking and facilitation of all types of meetings, including booking meeting venues and ordering catering for large meetings.
- Organize international and domestic travel arrangements and administration as required, including expense reimbursements in Concur.
- Manage suppliers in ordering resources and services, including initiating POs and overseeing delivery.
- Consistently demonstrate core values, contributing to the business in a helpful, polite, and professional manner, undertaking any task however big or small.
- Assist with the preparation of presentations and reports as requested.
- Support engaging content creation with excellent content development and engaging visual imagery for posts on LinkedIn, Viva Engage, and so on.
- Manage event coordination and ensure seamless coordination with stakeholders.
- Manage email distribution lists and business system access administration (req submission, follow-up) as per functional inquiries.
- Work closely with other Administration/Support staff and teams to ensure the delivery of goals.
- Project Management
- Effective calendar management to maximize efficiency, minimize conflicts between events, and ensure timely delivery of projects.
- Systematically schedule, organize, and manage meetings, conduct project planning, team coordination, and risk management.
- Regularly track and monitor project status, organize timelines, plan project milestones, set reminders, measure project's progress, share status, and success.
- Prepare for meetings, develop presentations, manage multiple deadlines, and maintain oversight of critical details.
- Being a strong point of contact on Zoom/telephone to ensure all queries and issues are dealt with or escalated as appropriate.
- Participate in welcoming guests to ensure that a professional customer-focused service is provided at all times to both internal and external customers.
- Implement appropriate filing and other office procedures to facilitate a highly organized and smoothly functioning division.
- Carry out any other general administration and assistant duties as required on behalf of Global Immunology.
We are looking for a highly organized and detail-oriented individual with excellent communication skills and the ability to work effectively in a team-oriented environment. The ideal candidate will have previous experience in a team support/administration capacity within a fast-paced business and be proficient in using a range of Microsoft O365 tools, including calendar management skills and expert-level PowerPoint presentation skills.
We offer a competitive salary and benefits package, as well as opportunities for career growth and development. If you are a motivated and enthusiastic individual who is passionate about delivering exceptional administrative support, we encourage you to apply for this exciting opportunity.
We are an equal opportunities employer and welcome applications from all qualified candidates. We are committed to diversity and inclusion and strive to create a workplace that is inclusive and respectful of all employees.
Please note that this job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.
