Administrative Support Specialist

hace 4 semanas

Bogotá, Bogotá D.E., Colombia Kennedys A tiempo completo

Kennedys is seeking an Administrative Support Specialist to join the Business Services team in Bogota. The successful candidate will report to the local Office Manager and be a part of the Bogota Business Services Team, primarily supporting the LATAM Practice Group within Bogota. The Administrative Support Specialist will create and maintain professional relationships with fee earners, the administration team, business services, building management, vendors, and suppliers.

Key Responsibilities

  • Provide administrative support to the Partner, including diary management, travel arrangements, minutes taking, and ad-hoc regional projects.
  • Assist with administrative tasks, such as writing and editing emails, drafting memos, and preparing communications on the firm's behalf.
  • Manage the partner's calendar, including making appointments and prioritizing sensitive matters.
  • Oversee the schedule of conference/meeting room resources.
  • Organize meetings, including scheduling, sending reminders, and arranging catering when necessary.
  • Perform office management duties, including procuring supplies.
  • Build and maintain positive relationships with internal and external stakeholders, representing the firm in all interactions.
  • Organize and maintain confidential files, records, and databases.
  • Handle printing, mail/packages, copying, and filing for the executive team.
  • Order and maintain office supplies, ensuring the executive office operates smoothly.
  • Demonstrate leadership to maintain credibility, trust, confidentiality, and support with senior management staff.
  • Other duties as assigned by management.
  • Plan, coordinate, and execute various events, including trade shows, product launches, seminars, and customer engagement programs.
  • Work with the Office Manager to support the onboarding of new joiners and other HR tasks on an ad-hoc basis.
  • Support the Office Manager in maintaining a professional front of house with a high standard of presentation at all times, including coordinating meeting rooms and setting up equipment as required.
  • Provide legal administrative support, such as preparing and formatting reports, creating and organizing information, and generating reference tools for easy use by the office.

Required Experience

  • Spanish and English language skills are essential.
  • High level of IT literacy.
  • Good communication skills.
  • Excellent organization skills are essential.
  • Able to work on own initiative.
  • Flexibility and ability to manage change.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific, and America, we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services for many industry sectors, but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools, and technology to make their lives easier, as well as delivering exceptional results, every time.

What We Have to Offer

We welcome high-performing lawyers, business services professionals, secretaries, graduates, and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer-to-peer learning, mentoring, resources, and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available, including secondments to clients and our global offices.

We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work, and trust, where diversity, equity, and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations, and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people, and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection, and Quality Management, refer any breach promptly to Risk & Compliance, and to complete all mandatory training when requested.

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