Administrative Support Professional

hace 5 días

Medellín, Antioquia, Colombia Assistant Launch A tiempo completo

Unlock Your Career Potential as an Executive Assistant

Assistant Launch is redefining the role of a Virtual Assistant. We are seeking a proactive and detail-oriented Executive Assistant to join our dynamic team.

In this role, you will showcase your versatility, adaptability, and strong work ethic. Your excellent communication skills, tech-savviness, and ability to multitask will be essential to your success.

We value your commitment to delivering high-quality work and your eagerness to learn and grow with our organization.

Why Choose Assistant Launch?

Skills Development: We invest in your growth by providing training and exposure to diverse tasks, enabling you to expand your skill set.

Collaborative Environment: Our team values your contributions and fosters a supportive and inclusive workplace.

Growth Opportunities: As our business expands, we offer opportunities for increased responsibilities and full-time positions for top performers.

Main Responsibilities:

  1. Administrative Support: Handle general administrative tasks such as data entry, filing, and document management.
  2. Calendar and Schedule Management: Manage and maintain the executive's calendar, scheduling appointments, meetings, and conferences. Send reminders for upcoming events and provide preparation materials as needed.
  3. Email and Inbox Management: Monitor and manage the executive's inbox, filtering emails, and responding to routine inquiries.
  4. Travel Planning and Coordination: Research and book flights, accommodations, and transportation for both business and personal trips. Prepare detailed travel itineraries, and handle any last-minute travel changes or cancellations.
  5. Task and Project Coordination: Assist in managing daily tasks, setting priorities, and ensuring deadlines are met.
  6. Meeting and Event Support: Organize meetings, including coordinating schedules and sending invitations. Take meeting minutes and track action items for follow-up.
  7. Client and Vendor Communication: Serve as the initial point of contact for clients, vendors, and other stakeholders. Handle inquiries, provide updates, and ensure professional communication on behalf of the executive.
  8. Expense Management: Track and record expenses, and manage receipts for reimbursement. Prepare and submit expense reports, ensuring accuracy and timely submission.
  9. Research and Information Gathering: Conduct research on various topics, and provide insights and summaries from research to assist in decision-making. Prepare reports or presentations based on collected data.
  10. Personal Assistant Tasks: Handle personal errands, such as scheduling personal appointments or making reservations.
  11. Confidentiality and Discretion: Maintain strict confidentiality when dealing with sensitive information and business matters.
  12. Other Ad Hoc Tasks: Required by the Executive client.

Requirements:

  1. At least 2 years of experience as an Executive Assistant or as Virtual Admin Assistant.
  2. Strong communication and interpersonal skills.
  3. Proficiency in various tools (CRM, Project Management, MS Office, etc.).
  4. Ability to learn quickly and adapt to new technologies and processes.
  5. Detail-oriented with excellent organizational skills.
  6. Self-motivated and able to work independently.
  7. Flexibility to work part-time initially, with the potential for full-time employment.

Benefits:

  1. Remote work arrangement.
  2. Competitive compensation: $45,000 - $60,000 per year, depending on experience.
  3. Opportunities for skill development and career growth.
  4. Supportive and collaborative team environment.

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