Medellin Office Manager

hace 5 meses

Colombia Blankfactor A tiempo completo

It's fun to work in a company where people truly BELIEVE in what they're doing

We're committed to bringing passion and customer focus to the business.

About us

At Blankfactor, we are dedicated to engineering impact. We are passionate about

creating value by building best-in-class tech solutions for companies looking to

transform, innovate, and scale. In every project, we aim to deliver work that moves

the needle and drives measurable outcomes for our partners and clients. Our full
- stack development, data engineering, digital product, and enterprise AI solutions

cater to a range of industries, including payments, banking, capital markets, and life sciences.

We are headquartered in Miami, Florida, have offices in Bulgaria and Colombia, and

are rapidly expanding our global footprint. Our culture of engineering excellence,

technical expertise, and care for both our clients and our talented workforce has

made us one of the fastest-growing companies in America.

We only hire the best and brightest. If you have talent and ambition, join us and be

part of an environment that fosters innovation, collaboration, and growth.

What You'll Do

As an Office Manager, you will be part of a quickly growing office in Medellin Colombia, collaborating in the building up of all our office needs and working closely with our HR and Technical Managers. This role encompasses various aspects, including administrative responsibilities, cultural considerations, language proficiency, and local regulations. You will focus on a variety of administration duties, including taking care of the smooth functioning of the office, communicating with suppliers, welcoming, checking in and hosting Blankfactor’s guests. In addition, you will be responsible for processing and storing documents, organizing business trips and payments, communicating with vendors and with the office building. It is possible to be involved in some of the HR or accounting processes, as you will play a central role of the overall experience of our employees, especially the physical workplace, technology, and policies that shape Blankfactor’s culture in the Medellin office.

**Responsibilities**:
- Administrative Skills: A strong background in office administration is crucial. This includes proficiency in organizing and coordinating day-to-day office operations, Implementing and enforcing office policies and procedures, managing schedules, maintaining records, handling correspondence, and overseeing maintenance, supplies, and equipment.- Cultural Awareness: Familiarity with Colombian culture and business practices is important. Understanding the local customs, norms, and etiquette will help establish strong relationships with employees and stakeholders. Adaptability and respect for diversity are essential traits.- Human Resources Knowledge: As an office manager, you may be responsible for various HR functions, such as employee onboarding, maintaining personnel records, managing benefits, and overseeing performance evaluations. Understanding Colombian labor laws and regulations is crucial for compliance.-
- Organizational and Problem-Solving Skills: The ability to multitask, prioritize tasks, and manage time effectively is essential. Office managers should be adept at resolving conflicts, handling unexpected situations, and finding solutions to various challenges that may arise in a dynamic work environment.- Financial Acumen: Familiarity with basic financial principles, such as budgeting, expense tracking, and financial reporting, is advantageous. Depending on the organization, an office manager may be involved in managing petty cash, coordinating financial records, or liaising with the accounting department.- Leadership and Team Management: Office managers often oversee a team of administrative staff. Strong leadership skills, including the ability to motivate, mentor, and provide constructive feedback, are essential for maintaining a productive and harmonious work environment.- Networking and Relationship Building: Building positive relationships with clients, suppliers, and local authorities can contribute to the success of the organization. Actively participating in networking events and industry associations can help establish a strong professional network.- Facilities and Event Management: Coordinating office events, meetings, and conferences, both on-site and off-site. Actively Collaborate with external vendors and service providers for facility maintenance and improvements.

Requirements and Skills- Bachelor’s degree in Business Administration or similar fields preferred- 8+ years of previous experience in a similar role- Proficient with Gmail, Google Drive and other Google services- Excellent command of English (spoken and written)- Dedicated and independent, professing excellent collaboration skills- Good communication and time management skills- Flexibility and Adaptability: Being open to change, embracing new technologies, and adjusting to sh

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