Administrative Assistant

hace 3 semanas

Bogotá Cundinamarca, Colombia MSD A tiempo completo

Introducing Global Clinical Data Integration (GCDI): Transforming clinical data management in Latin America. With a focus on streamlining information, our department collects, cleans, transforms, and archives clinical data, ensuring high quality and compliance. As a new addition to the region, we intend to enhance efficiency and leverage local information across departments to drive innovation and deliver value across clinical trials, data management standards, and technology platforms._

As an **Administrative Assistant** supporting GCDI in Colombia and Costa Rica, your role will be pivotal in ensuring efficient office operations, coordinating a wide range of administrative and operational tasks, and interacting with internal and external stakeholders for business purposes. You will provide indispensable support for digital transformation, innovation, communication, and special projects.

If you are a motivated and detail-oriented individual looking to contribute to the advancement of clinical data management in Latin America, seize this opportunity and click "Apply" now Join us in making a meaningful impact as we revolutionize data integration in the region.

**Main Requirements**:

- Bachelor's Degree in Business Administration or related field;
- Effective communication skills (oral and written) with the ability to communicate with both the technical and business areas in Spanish and English;
- Minimum of 3 years of Administrative Assistant related role experience;
- Minimum of 3 years of administrative experience supporting management teams;
- It will be considered a plus if you have and advanced education or certifications such as Certified Administrative Professional, Project Management Professional Certification, or Professional in Human Resources Certification;
- Advanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.);
- Strong organizational and critical thinking skills;
- Keen sense of urgency and customer focus;
- Ability to work cross functionally and as part of a team;
- Diligent attention to detail;
- Capable of thriving in an autonomous work settings, adapting with ease to challenging circumstances, and displaying flexibility in dynamic environments.

**Responsibilities include, but are not limited to**:

- Providing advanced secretarial, clerical, and administrative support to the LATAM Head and Managers within the GCDI Management Team;
- Coordinating complex multi-leg and international travel arrangements, including calendar scheduling and planning;
- Processing expense reports, purchase orders, payment requests, and ensuring compliance with payment processes, invoice reception, and charge backs from specific projects using Concur;
- Producing and completing various work assignments requiring analytical ability, independent judgment, creativity, and problem-solving skills;
- Developing reports, presentations, tables, graphs, correspondence, and conducting light research using appropriate software;
- Coordinating special projects as assigned from time to time;
- Processing and managing Visas/Passports as required;
- Coordinating event planning and logistics as needed;
- Assisting with financial and budget tasks as per operational requirements.

**DataIntegrationLatam**:
**DataIntegrationColombia**:
**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Regular

**Relocation**:
No relocation

**VISA Sponsorship**:
No

**Travel Requirements**:
No Travel Required

**Flexible Work Arrangements**:
Hybrid

**Shift**:
1st - Day

**Valid Driving License**:
No

**Hazardous Material(s)**:
n/a

**Job Posting End Date**:
10/12/2024

**Job Posting End Date**:10/12/2024

**Requisition ID**:R313742

  • Administrative Assistant

    hace 1 mes

    Bogotá, Cundinamarca, Colombia Solvo Global SAS A tiempo completo

    **Join Our Team as an Administrative Assistant!** Are you detail-oriented, multitasking, and have excellent communication skills? Solvo Global is looking for a talented Administrative Assistant to join our dynamic team! **Position**: Administrative Assistant **Location**: Bogotá, Medellín, Cali, Barranquilla **Language Requirement**: English...

  • Administrative Assistant

    hace 2 meses

    Bogotá, Cundinamarca, Colombia Solvo Global SAS A tiempo completo

    ¡Únete a Nuestro Equipo como Administrative Assistant! ¿Eres una persona detallista, multitarea y con excelentes habilidades de comunicación? ¡Estamos buscando un talentoso Asistente Administrativo para unirse a nuestro dinámico equipo en Bogotá! **Posición**: Administrative Assistant **Ubicación**: Bogotá - Barranquilla, Colombia **Requisito...

  • Kitchen Administrative Assistant

    hace 2 semanas

    Bogotá, Cundinamarca, Colombia Hilton A tiempo completo

    Kitchen Administrative Assistant The Kitchen administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. **What will I be doing?** An Kitchen administrative...

  • Administrative Assistant

    hace 2 meses

    Bogotá, Cundinamarca, Colombia Solvo Global SAS A tiempo completo

    **Estamos Buscando un Administrative Assistant ❗** SOLO MUJERES (Bogotá) **Nível B2+/C1 inglés** **Horario**:Monday to Friday from 7:00am to 5:00pm CST **Remuneración**:2.800.000 La empresa exporta productos químicos a toda América Latina, están buscando un Asistente Administrativo. **Responsabilidades**: - Compartir archivos con el empleado y...

  • Administrative Assistant

    hace 3 semanas

    Pulí, Cundinamarca, Colombia United Nations A tiempo completo

    **Job Opening** **Job Opening ID**: 244065 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : PULI-KHUMRI FARYAB **Department/Office** : United Nations Assistance Mission in Afghanistan **Date Posted** : Sep 24, 2024 **Deadline** : Oct...

  • Administrative Assistant

    hace 5 días

    Bogotá, Cundinamarca, Colombia Consultative Examination Services, Inc. A tiempo completo

    **Requires**: Personal computer and high speed internet **Salary**:Salary is the equivalent of US$600/month **Work Days**: Monday to Friday, rotating Saturdays **Hours**: Work during business hours of 8 AM and 5 PM California, USA time **Paid Holidays Observed**: - All US Holidays New Year's Day - Jan 1 Memorial Day - Last Monday in May Independence...

  • Administrative Assistant

    hace 3 semanas

    Pulí, Cundinamarca, Colombia United Nations A tiempo completo

    Org. Setting and Reporting - This position is located in the United Nations Assistance Mission in Afghanistan (UNAMA), Puli Khumri and Faryab. The Administrative Assistant reports to the Regional Administrative Officer. - Responsibilities - Competencies - Education - High school diploma or equivalent is required. - Job - Specific Qualification - A technical...

  • Administrative Assistant

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Otis College of Art and Design A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Otis. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, document management, and office operations.Key ResponsibilitiesProvide administrative support to the team, including...

  • Administrative Assistant Cfh

    hace 4 meses

    Cota, Cundinamarca, Colombia Schlumberger A tiempo completo

    The Secretary/Assistant is responsible for performing secretarial and administrative duties. The Secretary/Assistant executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organization’s operation. The Secretary/Assistant assists the...

  • Marketing Assistant

    hace 4 meses

    Cundinamarca, Colombia Rapid Pioneers A tiempo completo

    **Job Title: Marketing Assistant** About the Role: We are seeking a dedicated Marketing Assistant to support our marketing team and help drive greater efficiency and productivity. The Marketing Assistant will take on a variety of tasks to free up the marketing team's time for higher value work that moves the business forward. This is a fantastic opportunity...

  • Administrative Assistant

    hace 2 semanas

    Bogotá, Colombia Hilton Worldwide, Inc. A tiempo completo

    Job Description Job Number: Kitchen Administrative Assistant (HOT0B04Z) Work Locations: Hilton Bogota, Carrera 7 No. 72-41, Bogota The Kitchen Administrative Assistant provides the team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements,...

  • Virtual Assistant

    hace 15 horas

    Bogotá, Cundinamarca, Colombia Sandoval Contracting, Inc A tiempo completo

    **Job Title: Virtual Assistant** **Company**:Sandoval Contracting LLC **Location**:San Antonio, TX (Remote) **About Us**: **Sandoval Contracting LLC is a leading construction company based in San Antonio, TX, specializing in commercial construction. With a commitment to excellence and customer satisfaction, we pride ourselves on delivering high-quality...

  • Administrative Assistant

    hace 4 semanas

    Bogotá, Bogotá D.E., Colombia Otis College of Art and Design A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Otis. As an Administrative Assistant, you will be responsible for maintaining the physical and digital files of our office, ensuring that all documents are up-to-date and easily accessible to our team members.Key ResponsibilitiesManage and maintain...

  • Administrative Assistant/Bookkeeper

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Job Title: Admin Assistant/BookkeeperAt Somewhere, we are seeking a highly skilled and organized Admin Assistant/Bookkeeper to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our management team and ensuring the smooth operation of our financial and administrative...

  • Administrative Assistant/Bookkeeper

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Job Title: Admin Assistant/BookkeeperAt Somewhere, we are seeking a highly skilled and organized Admin Assistant/Bookkeeper to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our management team and ensuring the smooth operation of our financial and administrative...

  • Facilities Assistant

    hace 1 mes

    Bogotá, Cundinamarca, Colombia CBRE A tiempo completo

    **Facilities Assistant** **Job ID** - 178329**Posted** - 10-Sep-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Engineering/Maintenance **Location(s)** Bogota - Distrito Capital de Bogota - Colombia Estamos en búsqueda de profesionistas expertos en Facilities Assistant que deseen continuar su desarrollo y que deseen un...

  • Administrative Assistant

    hace 7 días

    Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to perform various administrative and operational tasks. The ideal candidate will be proactive, tech-savvy, and able to handle multiple tasks efficiently in a remote work environment.ResponsibilitiesManage customer and project information in our CRM system.Upload...

  • Administrative Assistant

    hace 3 semanas

    Bogotá, Colombia Merck Gruppe - MSD Sharp & Dohme A tiempo completo

    Job Description Introducing Global Clinical Data Integration (GCDI): Transforming clinical data management in Latin America. With a focus on streamlining information, our department collects, cleans, transforms, and archives clinical data, ensuring high quality and compliance. As a new addition to the region, we intend to enhance efficiency and leverage...

  • Administrative Assistant

    hace 1 mes

    Bogotá, Cundinamarca, Colombia Voyage Real Estate A tiempo completo

    **About Us**: Voyage Real Estate is a leading luxury real estate firm based in Los Angeles, recognized for its over $1 billion in career sales and its commitment to providing top-tier service throughout every aspect of the buying and selling process. Led by industry veteran Ari Afshar, Voyage is driven by a team of 25 professionals who prioritize attention...

  • Executive Administrative Assistant

    hace 21 horas

    Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Job Title: Executive Administrative Assistant - LATAMWe are seeking a highly organized and proactive Executive Administrative Assistant to support our Executive Team and ensure the smooth operation of various administrative processes.About the JobOur client is a dynamic organization seeking an exceptional Executive Administrative Assistant to join their...