Account Payable Specialist

hace 5 días

Bogotá Cundinamarca, Colombia Vantage Specialty Chemicals A tiempo completo

Account Payable Specialist
Area: Finance/Accounting
Department: SSC
Direct Reporting Line: Jessica Fontenot - AP Manager
Indirect/Second Reporting Line: none
Subsidiary/Country: SSC Bogota, Colombia
Location: Bogota

Purpose & Overall Relevance for the Organization:
Vantage Shared Services Center, the engine that designs, builds, and operates consistent Vantage end-to-end business services & solutions globally to drive the transformation TO ONE VANTAGE enabling our Business Partners to focus on core business. SSC prioritizes executing transitions, process, and solution roadmaps. Implementing one service framework, performance measurements and SSC customer board. It is the overarching goal to move the Vantage to a much more consistent, standardized, and automated operating model with solid governance, architecture, and operating model.
Account Payable Specialist will be responsible for the activities of account reconciliation, communication to internal and external customers, drive timely review and follow up for supplier accounts, balance sheet reconciliation accounts, supplier maintenance and W9 records and other analytic reports within Accounts Payable department. Drive strong financial control over the Accounts Payable records.

Key Responsibilities:

- Handling and posting of incoming invoices with 2 & 3 way matching and related vendor master data creation with collection of W9 forms and maintenance both manual & automated invoice processing
- Maintain banking information from vendors, doing various fraud checks and confirmations of remittance information

- Preparation and review of payment proposals for Vantage subsidiaries. - Clarifying and reconcile differences on the postings.
- Preparation of month-end journal entries: accruals, prepayments by ensuring entries are recorded in accordance with company policies and all deadlines are accomplished.
- Coordinate with other departments to obtain information about transactions and research unreconciled items.
- Preparation of External and Internal Audit requests.
- Create and analyze various reports under area of responsibility including regular reporting
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Identify the improvement opportunities and support their implementation
- Assist ongoing projects for the implementation of technology solutions
- Assist requests from partner Finance departments
- Issue tax exemption forms, resale certificates and 1099’s

Knowledge Skills and Abilities:

- Strong Finance Acumen
- Solid experience with Epicor, Microsoft Nav, BPCS, MP2 & Ivalua ERP systems
- Experience in a Shared Service environment or similar is a plus.
- Ability to read, write and communicate in English in a business environment is a must.
- Ability to pay close attention to detail, strong problem solving and analytical skills
- Solid interpersonal skills, navigate easily within complex organizations, connect with a variety functions, audiences, management styles, or cultures
- Highly results driven and self-motivated team player with compassion, integrity, trust and perseverance
- Strong proficiency in MS Word, Excel and Outlook
- Able to work in a team atmosphere along with the confidence and ability to make individual decisions
- Ability to multitask

Requisite Education and Experience / Minimum Qualifications:

- University degree or equivalent experience, preferable in accounting or business.
- 3 to 5 years of relevant experience, Accounts Payable is a plus
- Direct functional experience (Accounts Payable)

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