Administrative Assistant

hace 2 semanas

Bogota, Colombia United Nations A tiempo completo

This position is located in the United Nations Verification Mission in Colombia (UNVMC). The incumbent will be based in Bogota. The Administrative Assistant reports to the Programme Management Officer (Ethnic Affairs Adviser)

**Responsibilities**:
Budget and Finance management
- Provides assistance in the preparation and development of the office’s work programme and budget;
- Assists in monitoring the budget/work programme with respect to various budgets, trust funds, grant and other funds on a regular basis, and records reallocations of resources and implements the reallocations as necessary;
- Collects data from relevant databases and assist in preparation of financial reports;
- Reviews and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements for the mission including programmatic aspects;
- Monitors compliance with the medium-term plan and other legislative mandates;
- Monitors extra-budgetary resources, in line with agreements and cost plans with special attention given to regulations and rules and established policies and procedures;
- Provides assistance in the review, and preparation of the medium-term plan and its revisions;
- May assist managers in the elaboration of resource requirements for budget submissions;
- Monitors budget implementation/expenditures and records reallocation of funds as necessary.

Human Resources
- Maintains vacancy announcement files and updates track vacancy announcements;
- Provides advice and answers general queries on classification procedures and processes;
- Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations;
- Monitors personnel actions through the UN's current electronic tools e.g. Umoja;
- Support processes of UNV e.g Travel request, Umoja;
- Liaises with central administration/executive services as required.

General Administration
- Provides guidance to mission and/or subordinate staff;
- May provide assistance in reviewing host country agreements, budget agreements, or contributions for grants or other activities within assigned areas;
- Identifies and reports issues/problems as they arise, and recommends appropriate actions;
- Coordinates regularly with service units and liaises as needed with internal team members both at the mission and in outstations;
- Performs other related administrative duties, as required (e.g., travel, monitoring accounts and payment to vendors and individual contractors for services, reviews physical space plans and assists in the identification of office technology needs, maintenance of equipment, software and systems, organizes and coordinate seminars, conferences and translations);
- Helps to establish the means to monitor that all UNVMC policies are applied and followed thoroughly across all processes, including adherence to UNVMC code of conduct and ethics, and integrates a gender-sensitive approach in all functions;
- Performs other duties as required.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
Technical training in Finance, Budget, Human Resources Management or Administration is desirable.

Work Experience
A minimum of five (5) years of progressively responsible experience in administration, finance, budget, accounting, audit, human resources or related area is required.

Experience in word processing and spreadsheets is required.

Experience in United Nations or similar international organization at this capacity is desirable.

Experience with initiatives on indigenous/ethnic peoples is desirable.

Experience working with United Nations administrative electronic tools, such as Umoja or ERP or similar systems is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Spanish (both oral and writ

  • Administrative Assistant

    hace 2 días

    Bogota, Colombia DSV A tiempo completo

    Job Req Number: 64549 Time Type: Estamos buscando contratar**:Administrative Assistant** **Responsibilidades** - Recibir solicitudes de compras, mantenimiento y solicitudes por la herramienta de la compañía. - Realizar cotización de los productos bienes y/o servicios según procedimiento. - Recepcionar, entregar y garantizar la entrega de los bienes y/o...

  • Administrative and Digital Marketing Assistant

    hace 5 días

    Bogota, Colombia ProcesosBilingues A tiempo completo

    Join our team! We're seeking a **Administrative and Digital Marketing Assistant** with proficiency in Spanish and English. If you have experience in Real Estate with realtors in Miami and a passion for marketing, this opportunity is for you! **Responsibilities and required experience**: - Proven experience as an assistant in Real Estate with realtors in...

  • Virtual Assistant Law

    hace 7 días

    Bogota, Colombia Achieve Test Prep A tiempo completo

    **Role Profile: Virtual Assistant (Spanish-Speaking)** **Position Overview**: **Key Responsibilities**: **1. Client Communication**: - Communicate effectively with US-based clients in both English and Spanish. **2. Administrative Support**: - Provide comprehensive administrative support to legal professionals, managing calendars, scheduling appointments,...

  • Executive and Administrative Assistant

    hace 7 días

    Bogota, Colombia Toshiba Global Commerce Solutions, Inc. A tiempo completo

    **Receptionist and Administrative Assistant** **The company** Toshiba is a provider of technology services for retail businesses to create high-quality digital platforms and products that accelerate time to market. Our diverse and adaptable teams provide the right mix of solutions and methodologies to deliver results as we collaborate with our clients'...

  • Administrative Assistant

    hace 5 días

    Bogota, Colombia Avoda A tiempo completo

    We are an outsourcing company focused on the needs of small and medium businesses that seek professional, talented individuals in an array of fields such as: bookkeeping, Executive assistant, architecture and many moreThis position is responsible for assisting customers, maintaining financial records, and facilitating communication amongst departments. It is...

  • Administrative Assistant-1

    hace 4 días

    Bogota, Colombia American Express Global Business Travel A tiempo completo

    Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. Ready to explore a career path? Start your journey. Este puesto de Assistant...

  • Auxiliar Operativo Administrativo

    hace 6 días

    Bogota, Colombia Ventas y Servicios A tiempo completo

    Educación mínima: Universidad / Carrera técnicaMenos de 1 año de experiênciaPalabras clave: ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, operative, administrative

  • Real Estate Virtual Assistant!

    hace 2 días

    Bogota, Colombia ProcesosBilingues A tiempo completo

    **Join Our Team as a Real Estate Virtual Assistant!** Seeking a bilingual (English/Spanish) virtual assistant with real estate knowledge. If you're organized, tech-savvy, and customer-oriented, this role is for you! **Key Requirements**: - Fluent in English and Spanish - Real estate knowledge preferred - Strong organizational and communication skills -...

  • Administrative Assistant- Weekends Off!

    hace 2 semanas

    Bogota, Colombia Profesor X A tiempo completo

    **ADMINISTRATIVE ASSISTANT - ENGLISH IS MANDATORY** **Tipo de Empleo**:Tiempo completo. 40 hrs/semana. Lunes - viernes. **Contrato a término indefinido. No se trabaja los fines de Semana.** Nível Avanzado de inglés. Trabajo **PRESENCIAL** **Ubicación: Bogotá, Cundinamarca** **Rango Salarial: $2.100.000 - $2.350.000** **A los 3 meses de estar con...

  • Administrative Assistant- Weekends Off!

    hace 2 días

    Bogota, Colombia Profesor X A tiempo completo

    **ADMINISTRATIVE ASSISTANT - ENGLISH IS MANDATORY** **Tipo de Empleo**:Tiempo completo. 40 hrs/semana. Lunes - viernes. **Contrato a término indefinido. No se trabaja los fines de Semana.** Nível Avanzado de inglés. Trabajo **PRESENCIAL** **Ubicación: Bogotá, Cundinamarca** **Rango Salarial: $2.100.000 - $2.350.000** **A los 3 meses de estar con...

  • Administrative Assistant

    hace 6 días

    Bogota, Colombia Profesor X A tiempo completo

    **ADMINISTRATIVE ASSISTANT (INGLÉS) TIEMPO COMPLETO** **Tipo de Empleo**:Tiempo completo. 40 hrs/semana. Lunes - viernes Contrato a **término indefinido. No se trabaja los fines de Semana.** Nível Avanzado de inglés. Trabajo **PRESENCIAL** **Trabajo sin presión** Gran Ambiente laboral **Ubicación: Bogotá, Cundinamarca** **Rango Salarial:...

  • Administrative Assistant

    hace 18 horas

    Bogota, Colombia McCann Worldgroup Deutschland GmbH A tiempo completo

    **Job Description**: **Group Coordinator** **About this role**: The Group Coordinator will uphold the Agency’s core beliefs and is responsible for delivering the best in class work. Must be collaborative, passionate, creative and support diversity and inclusion efforts. **Responsibilities** - Serve as administrative support for booking travel and...

  • Administrative Assistant

    hace 18 horas

    Bogota, Colombia MRM A tiempo completo

    **Group Coordinator** **About this role**: The Group Coordinator will uphold the Agency’s core beliefs and is responsible for delivering the best in class work. Must be collaborative, passionate, creative and support diversity and inclusion efforts.*** **Responsibilities** - Serve as administrative support for booking travel and handling expenses for...

  • Personal Assistant

    hace 6 días

    Bogota, Colombia Dev-Pro A tiempo completo

    **Description**: Are you in Colombia, Argentina, Brazil, Chile, or Costa Rica? Join us as we actively recruit in these locations, offering a comfortable remote environment. Submit your CV in English, and we’ll get back to you!We invite an organized, proactive, and motivated individual to join Dev.Pro as a Personal Assistant who will be helping our...

  • Executive Assistant

    hace 4 días

    Bogota, Colombia Insharo Consulting A tiempo completo

    **Overview** Insharo Consultancy is actively searching for a talented and dependable Executive Assistant to join our team and provide exceptional administrative support to our esteemed CEO. In this pivotal role, you will be responsible for a wide range of tasks, including meticulously managing our CEO’s demanding schedule, facilitating seamless...

  • Executive Assistant

    hace 18 horas

    Bogota, Colombia Insharo Consulting A tiempo completo

    **Overview** Insharo Consultancy is actively searching for a talented and dependable Executive Assistant to join our team and provide exceptional administrative support to our esteemed partner's COO. In this pivotal role, you will be responsible for a wide range of tasks, including meticulously managing the COO’s demanding schedule, facilitating seamless...

  • Junior Case Team Assistant

    hace 35 minutos

    Bogota, Colombia Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**: In this role, you will be working as part of our assistant team, while providing high level and general administrative support to our senior consulting staff. - Proactive calendar management, including internal and external meeting coordination - Planning national or international travel arrangements - Administrative tasks (e.g Expense...

  • Senior Administrative Assistant

    hace 5 días

    Bogota, Colombia JPMorgan Chase Bank, N.A. A tiempo completo

    You are a resourceful Executive Assistant who anticipates the needs of the executive and proactively solves problems. You represent the manager diplomatically at all levels of the corporate hierarchy, and possess superior interpersonal and communication skills. As the gatekeeper of all contacts with the public, clients, and staff, you will maintain a poised...

  • Asistente Administrativa de Gerencia

    hace 4 días

    Bogota, Colombia Hilton A tiempo completo

    The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. **What will I be doing?** An administrative assistant provides the Team with administrative...

  • Spanish/ Bilingual Virtual Admin Assistant

    hace 5 días

    Bogota, Colombia TVAG LLC A tiempo completo

    **We're looking for exceptional Administrative Assistants to join our growing team immediately!** **Note: Resumes should be in ENGLISH** **Duties and Responsibilities include but are not limited to**: - Document filing and organization - Make travel arrangements and book accommodations - Schedule meetings - Manage a contact list - Prepare customer...