Team Assistant

hace 2 semanas

Bogota, Colombia United Nations A tiempo completo

This position is located in the United Nations Information Centre in Bogota (UNIC Bogota), within the Information Centres Service (ICS), Campaigns and Country Operations Division (CCOD), Department of Global Communications (DGC).

The UNIC Bogota is the principal source of information about the United Nations system in Colombia, Ecuador and Venezuela. The information centre is responsible for promoting public understanding and support for the aims and activities of the United Nations by disseminating UN information materials to a local audience in English and in Spanish; engaging local and regional partners; and, overall, bringing the United Nations closer to the people it serves. The UNIC Bogota has been integrated with the Resident Coordinator Office (RCO) in Colombia since the operationalization of the United Nations development system reform on 1 January 2019.

The incumbent is under the direct supervision of the National Information Officer and the overall supervision of the Director of UNIC Bogota.

**Responsibilities**:
Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties:

- Performs a wide range of office support and administrative functions. Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
- Responds or drafts responses to routine correspondence and other communications; Monitors processes and schedules related the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. Generates a variety of standard statistical and other reports, work orders, etc., using various databases. -Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. Performs data entry and extraction functions.
- Assists in providing software and office equipment support.
- Assists in the maintenance of websites by posting a variety of content onto the site. Assists in the preparation of presentation materials using appropriate technology/software.
- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Support in content creation for UN websites and social media accounts.
- Support in monitoring and moderating UN social media accounts and in implementing social media campaigns.
- Support in disseminating content to targeted audiences, including media, youth and civil society.
- Support in monitoring news and editorial outlets for content and in maintaining an updated media contacts database
- Support in the organization of events, meetings, exhibitions, and academic outreach.
- Performs other duties as assigned.

Competencies
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed

strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience

Experience in working with Microsoft Office is required.

Experience in working with Adobe Creative Suite and/or Canva is desirable.

Experience providing administrative support to an office of the United Nations common system or a comparable international organization is desirable.

Experience in digital photography/video is desirable.

Experience in graphic design and content production for social media is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Spanish is required. Knowledge of another official United Nations language is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recr

  • Junior Case Team Assistant

    Encontrado en: beBee S CO - hace 2 semanas

    Bogota, Colombia Boston Consulting Group A tiempo completo

    WHAT YOU'LL DOIn this role, you will be working as part of our assistant team, while providing high level and general administrative support to our senior consulting staff.Proactive calendar management, including internal and external meeting coordinationPlanning national or international travel arrangementsAdministrative tasks (e.g Expense reports,...

  • Administrative Assistant

    hace 5 días

    Bogota, Colombia Kennedys Law A tiempo completo

    Kennedys is looking to recruit an Administrative Assistant to join the Business Services team in Bogota. The Administrative Assistant will report to the local Office Manager and be a part of the Bogota Business Services Team and will primarily support the LATAM Practice Group within Bogota. The Admin Assistant will create and maintain professional...

  • Administrative Assistant Co

    hace 7 días

    Bogota, Colombia Premier Media A tiempo completo

    Hello, Administrative Assistants! We are Plush Pay, a dynamic and rapidly growing payment processing company based in the United States, committed to providing seamless and secure financial solutions to our clients. As we expand our operations internationally, we are seeking a detail-oriented Administrative Assistant to join our remote team and ensure the...

  • Payroll Assistant

    hace 1 día

    Bogota, Colombia IntouchCX A tiempo completo

    About IntouchCX IntouchCX is a global leader in customer experience management, digital engagement, and AI and automation solutions. We immerse ourselves in your world with curiosity, creativity, and innovation to deliver exceptional results. For over 20 years, we have scaled with soul to become a disruptive industry leader by building trusted long-term...

  • Administrative Assistant

    hace 7 días

    Bogota, Colombia All Languages Ltd A tiempo completo

    **Administrative Assistant** Full-time, Monday to Friday, 8:00 a.m. to 4:30 p.m. EST Remote Position **About All Languages Ltd** All Languages is an Interpreting and Translation services provider, in business since 1971. We are located in Toronto, Canada and work with clients and vendors around the world. We are focused on customer satisfaction, and use...

  • Executive Assistant

    hace 6 días

    Bogota, Colombia Sagan A tiempo completo

    **About Us**: At our Company, we are dedicated to achieving excellence in every project we undertake. As a rapidly growing company, we are in search of an Executive Assistant to play a vital role in streamlining our operations and supporting our dynamic team. If you are an organized, upbeat professional with a talent for managing multiple tasks efficiently,...

  • Research Assistant

    hace 5 días

    Bogota, Colombia S&P Global A tiempo completo

    S&P Global Ratings **The Role**: Research Assistant **The Team**: Research Assistant is an Individual Contributor, but this position should be a team player building strong relationship with the team. **The Impact**: Responds to questions from investors and issuers. Participates in meetings and on-site visits with debt issuers and their representatives as...

  • Recruiting Assistant

    hace 3 días

    Bogota, Colombia Emapta A tiempo completo

    **Job Information**: Industry - Employment - Recruiting - StaffingSalary - $2.500.000 COP - $3.000.000 COPWork Experience - 1-3 yearsLocation - ColombiaFunctional Expertise (Verticals) - Back Office & Business SupportCity - BogotaState/Province - ChapineroCountry - ColombiaZip/Postal Code - 110221At Emapta, saying “We’re a Family” means we’re also...

  • Executive Assistant

    hace 5 días

    Bogota, Colombia Opus A tiempo completo

    **Executive Assistant (Remote)** Are you a proven roll up your sleeves individual who enjoys solving growth-oriented problems? Does the below describe you? If so, please apply. If not, its probably not the right fit. You are proactive & impatient, but a friendly communicator. You are gifted at reading both people and situations effectively, priding...

  • Executive Assistant

    hace 7 días

    Bogota, Colombia Sagan A tiempo completo

    **Job Title**:Executive Assistant - LATAM Location: Remote (Full-time) **Working Schedule**: Monday - Friday, 08:30 AM to 18:00 PM EST **Overview** We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to the CEO and management team of our fast-growing software startup. In this critical...

  • Executive Assistant

    hace 6 días

    Bogota, Colombia Nexgen Soluciones A tiempo completo

    Job Overview: Qualifications: - English C1. - Prior experience as an executive assistant or similar role. - Proficient in using office software including MS Word, Excel, Powerpoint, and Google Suite. - Strong verbal and written communication skills. - Comfortable in a fast-paced environment with multiple tasks and projects at hand. Key responsibilities: -...

  • Remote Sales Assistant

    hace 5 días

    Bogota, Colombia Custom Doors A tiempo completo

    Do you have a knack for building relationships and a drive to succeed? Are you comfortable working remotely and crushing goals? If so, we want you on our team! In Custom Doors, we're looking for a highly motivated and organized Remote Sales Assistant in Bogotá, Colombia to join our growing sales team. You'll play a vital role in supporting our sales...

  • Assistant Property Manager

    hace 7 días

    Bogota, Colombia BetterWho A tiempo completo

    About the role: The assistant property manager (APM) is the main point of contact for the residents for their team. The APM will ensure tenant satisfaction from tenant move-in through their move-out. - including assisting new tenants with moving in, handling and assigning maintenance requests, responding to tenant requests and issues, assisting with the...

  • Executive and Administrative Assistant

    hace 3 días

    Bogota, Colombia Toshiba Global Commerce Solutions, Inc. A tiempo completo

    **Receptionist and Administrative Assistant** **The company** Toshiba is a provider of technology services for retail businesses to create high-quality digital platforms and products that accelerate time to market. Our diverse and adaptable teams provide the right mix of solutions and methodologies to deliver results as we collaborate with our clients'...

  • Administrative and Digital Marketing Assistant

    hace 1 día

    Bogota, Colombia ProcesosBilingues A tiempo completo

    Join our team! We're seeking a **Administrative and Digital Marketing Assistant** with proficiency in Spanish and English. If you have experience in Real Estate with realtors in Miami and a passion for marketing, this opportunity is for you! **Responsibilities and required experience**: - Proven experience as an assistant in Real Estate with realtors in...

  • Outsourcing Services Sales Assistant

    hace 1 día

    Bogota, Colombia Sophilabs A tiempo completo

    ⭐️**Outsourcing Services Sales Assistant** We exist to help companies fulfill their purpose and create a meaningful positive impact. **Sophilabs** was founded back in 2012 with a clear vision in mind: to build software for outstanding companies seeking perfectionist teams. As we move forward, we continue to stress the importance of growing and...

  • Movement Control Assistant

    hace 6 días

    Bogota, Colombia United Nations A tiempo completo

    This position is located within the United Nations Verification Mission in Colombia (UNVMC). The Movement Control Assistant will be based in Bogota, Colombia. The Movement Control Assistant reports to the Chief Movement Control Officer **Responsibilities**: Within delegated authority, the Movement Control Assistant will carry out the following...

  • Executive Assistant

    hace 5 días

    Bogota, Colombia Laminin Coaching A tiempo completo

    **Purpose**: The Executive Assistant will provide administrative and organizational support to the executive team to enable them to focus on strategic objectives, lead effectively, and achieve their targets. The position requires a high level of confidentiality, initiative, and attention to detail. **Responsibilities**: - Getting a proposal and/or cost...

  • Accounting Assistant

    hace 7 días

    Bogota, Colombia R&G Telecomm A tiempo completo

    **Job Description Accounting/Bookkeeping** We are looking for a full time Bookkeeper/Accounting to perform daily accounting tasks that will support our Financial team. Accounting Assistant responsibilities include managing expense reports and reimbursements, entering financial transactions into our internal databases and reconciling invoices. If you have an...

  • Talent Assistant

    hace 5 días

    Bogota, Colombia Sophilabs A tiempo completo

    **⭐️ A Typical Day** A **Talent Assistant (Remote)**supports the operations team with clerical duties. **Responsibilities for this position include, but are not limited to**: - Source new leads (applicants and/or customers) using our sourcing software - Troubleshoot and identify issues as fast as possible and causes of applicant's problems using a...