Executive Support Manager

As the **Executive Support Manager** **at EdgeUno, you will play a pivotal role in ensuring the smooth operation of administrative functions within the organization. This position involves overseeing office management, executive assistance support, and travel support teams. The incumbent will also be responsible for budget management, maintenance, cost control, and adherence to organizational policies and procedures.

**Core Responsibilities**

**Office Management**:

- Develop and implement office policies and procedures to promote a safe, efficient, and productive work environment.
- Supervise the office management team, providing guidance and support as needed.
- Oversee the maintenance, cleanliness, and functionality of all office facilities including workspaces, meeting rooms, kitchen areas, and common areas.
- Manage office supplies inventory, procurement, and vendor relationships.
- Oversee office space allocation, layout, and utilization to optimize efficiency and accommodate organizational needs.
- Ensure compliance with health and safety regulations and emergency preparedness protocols.
- Monitor compliance with safety regulations and conduct regular safety inspections.

**Executive Assistance Support Oversight**:

- Supervise the executive assistance support team, providing direction and mentoring to ensure high-quality support to executives.
- Coordinate executive calendars, meetings, and travel arrangements as needed.
- Serve as a point of escalation for complex or sensitive issues requiring executive attention.

**Travel Support Oversight**:

- Lead the travel support efforts in coordinating travel arrangements for employees, including flights, accommodations, transportation, and visas.
- Establish and enforce travel policies and guidelines to ensure compliance and cost-effectiveness.
- Monitor travel-related expenses and reconcile invoices to maintain budgetary control.
- Provide guidance and assistance to the travel support team in resolving travel-related issues and emergencies.

**Budget Management and Cost Control**:

- Develop and manage departmental budgets, ensuring alignment with organizational goals and financial targets.
- Monitor expenses, analyze variances, and identify opportunities for cost savings and efficiency improvements.
- Review and approve expenditures, contracts, and vendor agreements by budgetary guidelines.
- Collaborate with finance and accounting teams to ensure accurate reporting and forecasting of expenses.

**Maintenance and Facilities Management**:

- Oversee maintenance and repair activities for office facilities, equipment, and infrastructure.
- Coordinate with facilities management vendors and service providers to ensure timely resolution of issues.
- Conduct regular inspections to assess the condition of facilities and address any maintenance concerns.

**Requirements**:

- Proven experience in office management, executive assistance support, and travel coordination, in a supervisory or managerial role.
- Strong leadership and team management skills, with the ability to motivate and develop a diverse workforce.
- Excellent communication, interpersonal, and problem-solving abilities.
- Proficiency in budget management, financial analysis, and cost control principles.
- Knowledge of relevant regulations and best practices in office management, travel management, and facilities maintenance.
- Ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a dynamic environment.
- Effective communication skills, both written and verbal in English. Spanish and/or Portuguese is desirable.
- Ensure that your resume is submitted in English, as resumes in other languages may not be considered for review._

**What We Offer**

At EdgeUno, we offer a competitive compensation package, development and training opportunities to shape and realize your career goals, a trustful environment where you can be yourself, share your thoughts, and create a valued partnership. We're looking for someone who shares our passion for innovation and our commitment to deliver a turnkey experience for cloud, gaming, streaming, and content companies who want to accelerate their expansion in Latin America with a customer-first focus. Join us and make an impact