Assistant, Administrative

hace 2 semanas


Bogota, Colombia Qualfon A tiempo completo

**Job Summary**:
Main Objectives and Duties

**1. Telephone service**
- Answer calls from internal clients
- Conference links
- Attending conferences to take notes in lieu of the Director
- Take calls from external customers to:

- Follow up the call back
- Take messages
- Follow up on pending cases
- Manage calls for a better service.

**2. File Management**
- File management and confidential documents.
- Archive documents based on folders organized by the Directorate and give notice where filed.
- Manage and keep on hand the documents most frequently used.
- File management and personal documents.

**3. Assistance Activities**
- Administration and timing of activities based on calendar.
- Coordinate travel based on the local agenda.
- Prepare minutes of meetings.
- Assist in administrative work: ppt presentations, makeover business

presentations.- Follow up activities to meet requesting 100% that activity.
- Make purchase requests and monitoring the system inputs needed in the corresponding department.
- Keeping close relationship with the department’s colleagues.
- Always show the best service attitude to all, internal and external personnel, vendors, clients, visitors, etc.

**4. Purchase system management**
- Assist with purchase orders and follow up.

**Area of expertise (Skills)**:
High School Diploma.

Secretary studies certification (desirable)
1 year experience in similar position

**Other Skills and Experiences (Min)**:
**Education**:



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