Administrative Assistant
hace 3 semanas
TransUnion's Job Applicant Privacy Notice
**What We'll Bring**:
At TransUnion, we have a welcoming and energetic environment that encourages collaboration and innovation. We are consistently exploring new technologies and tools to be agile. This environment gives our people the opportunity to hone current skills and build new capabilities while discovering their genius.
Come be a part of our team You will work with great people, pioneering products, and use cutting-edge technology.
We are looking for an organized, proactive, and results-driven Administrative Assistant who operates with strong attention to detail, a high sense of urgency, and who is passionate about providing best-in-class administrative and project support to their assigned executive and team.
This is a fast-paced, multi-faceted environment, and we are seeking someone with excellent interpersonal and organizational skills. This person must be a master at multitasking and anticipate the needs of their executive, keeping ten steps ahead. In this pivotal role, you will support the Executive Vice President of Marketing and her team.
**What You'll Bring**:
- 2-4 years of experience in administration (providing support to multiple executives and/or senior level management) or a related field
- Strong customer-service mentality
- Consistent desire to exceed expectations
- Quick adaptation and flexibility to changing priorities
- Ability to meet deadlines and work under pressure
- Exemplary interpersonal skills and ability to develop relationships with key internal and external stakeholders
- Ability to handle sensitive and confidential information with discretion
- Strong organizational skills that reflect the ability to complete assignments accurately and prioritize multiple tasks seamlessly with excellent attention to detail
- Acting as an extension of the supported executive and being a cornerstone to the team-building process within the supported function
- Ability to perform overall duties and responsibilities of this position with mínimal to no direction using independent judgment
- Must have a working knowledge of the entire Microsoft® Suite programs (Outlook, Word, PowerPoint, Excel, Teams, SharePoint)
- Drive, energy, and a sense of purpose for the role and supporting function
**Impact You'll Make**:
As an Administrative Assistant to the Executive Vice President of Marketing, you will develop your knowledge and understanding of both the business and the executive you support to play a critical role in enabling TransUnion’s global Marketing success. This brand-new team is fast-paced, high performing, dynamic, and responsible for leading the development of our long-term global strategy.
The administrative assistant will develop a meaningful partnership with the team, and play an important role in assisting with multiple projects, collaborating with functional departments, and managing the execution of meetings with high priority and urgency. This person will utilize their creative problem-solving skills, effective decision-making, and project planning/management abilities to maintain a realistic balance among multiple priorities.
To be successful, you must be proactive and creative, understanding the business and needs of the team, your executive, and the company as a while. You will be challenged to think beyond the task at hand and work to tie the pieces together to deliver maximum results.
**Specific Responsibilities**:
- Anticipate and prepare a daily schedule of executive's meetings and priorities
- Ensure the most effective use of the executive’s time
- This may include some off-hour requests
- Work closely and effectively with the executive
- Keeping the executive well informed of upcoming commitments and/or responsibilities
- Proactively following up on Administrative/operational duties associated with the executive’s area of responsibility
- Initiate, establish and communicate department meetings on behalf of executive
- Follow-through on meeting actionable items expeditiously
- Prepare, coordinate and schedule meetings for senior-level management and others within the organization
- This includes logistics for off-site conferences, customer/partner events, Town Halls, internal associate celebratory/appreciation events, and other tasks as needed
- Coordinate and schedule meetings with external companies
- Manage and arrange complex and detailed domestic and international travel plans/itineraries, compile documents for travel-related meetings
- Process and complete executive’s bi-monthly expense reports and reconciles corporate credit card accounts
- Coordinate food and beverage requests for executives, meetings, and/or events
- Manage internal technology/programs (i.e. SharePoint sites, shared drives, etc.)
- Respond to daily inquiries and execute ad hoc requests and meeting logistics
- Book travel, hotel accommodations, meeting room(s), and other meeting requirements for cross-functional teams
- Organize exte
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