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Account and Payroll Manager
hace 3 meses
Job Title: Accounts and Payroll Manager
Location: Remote (PST Timezone)
Work Schedule: Monday - Friday, 8 AM to 4 PM PST
Job Description:
As an Account and Payroll Manager, you will play a crucial role in managing our financial operations and supporting broader business activities. This position is perfect for someone who thrives in a varied role, enjoys problem-solving, and is keen to grow beyond traditional finance and payroll tasks into more diverse operational functions.
Initial Responsibilities:
- Bookkeeping:
- Manage accounts payable, including entering data, initiating ACHs, creating invoices, and reconciling payments.
- Maintain and organize W-9 information and approve vendor payment requests.
- Monitor outstanding customer invoices and coordinate collection efforts.
- Payroll:
- Calculate piece-rate wages and contractor payments based on service tickets.
- Administer payroll processes including verification and entry into QuickBooks.
- Manage and reconcile timesheets, ensuring accuracy and compliance.
- Insurance:
- Keep records of Certificates of Insurance (COIs) and provide them along with W-9s upon request.
Target Additional Responsibilities:
- Customer Service:
- Manage and distribute customer resources, provide basic support, and handle overflow calls as needed.
- Prepare quotes for parts-only orders.
- Sales/Marketing Support:
- Monitor payment and contract statuses for new projects, and maintain CRM accuracy.
- Produce marketing materials and reports using Airtable and other data platforms.
Qualifications:
- Proficient in QuickBooks Desktop and Excel (specifically in data analysis and reporting).
- Demonstrated ability to organize, multitask, and meet deadlines.
- Excellent communication skills and a proactive approach to problem-solving.
Nice-to-Haves:
- Experience with Airtable and Notion for project management and documentation.
- A keen interest in expanding into roles that support business operations beyond accounting and payroll.
