Communications Assistant

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Job Opening
Job Opening ID: 223541
Job Network : –
Job Family : HST
Category and Level : Consultants, CON
Duty Station : BOGOTA
Department/Office : United Nations Human Settlements Programme
Date Posted : Dec 7, 2023
Deadline : Dec 16, 2023

Result of Service
The consultancy consists of the following outputs being these non-limitative:
• Monthly activity reports
This deliverable must be presented in PDF and Word format, up to 5 pages.
The consultant will work under the supervision of Roi Chiti, UN Habitat Head of Offices and Móni-ca Laverde, Finance and Administrative Specialist.
Work Location
Bogotá, Colombia
Expected duration
3-month contract
Duties and Responsibilities
a.) Information and validation:

• The consultant will be responsible for keeping Roi Chiti-HUB Coordinator informed and having to obtain validation of his/her activities in the full project cycle.

b.) Development:

• Support the development and dissemination of UN Habitat communication and information products and services, ensuring that the communications manual made specifically for the implementation of the “Inclusive cities, Communities of solidarity” project is fulfilled and ensure that they are consistent with the agency’s communications guidelines.
• Support the implementation of the visibility plan, related to the Project Inclusive cities, Communities of solidarity.
• Support the technical roundtable and the Interagency group of communications of the pro-ject; as well as comply with the established communications process.
• Assist in the development of presentation materials.
• Support the project team with the internal communication (UN Habitat, IOM, UNHCR and European Union) of the “Inclusive cities, solidarity communities” project.
• Keep up to date on issues and developments related to asylum/migration, as well as the work of project partners on the specific theme.
• Help with the drafting of documents, perform data analysis, and synthesize information for high-level management.
• Help with the drafting of formal communications and support all communications.
• Participate in the meetings with UN-Habitat technical team and counterparties.
• Develop, maintain, and track the information that is necessary to update web pages, and content management systems for the Internet, in accordance with the communications manual.
• Manage partnerships with national and local media to make project management visible, promote content and maximize the impact of promotional goals.
• Produce communication materials and public information for print/electronic/voice/visual media.
• Maintain the communication channels necessary for the proper development of the projects.
• Provide technical support to the Coordination of the HUB and to Coordinators of the different projects.
• Support the organization and/or participation of the project in events related to its objectives.
• Support the evaluation of the results and impact of communication activities, reports on developments, trends, and attitudes regarding the implementation of the project.
• Provide inputs for monitoring the communications activities of the project.
• Provide inputs for the drafting of project completion and closing documents.
• Support the systematization of good project practices to ensure proper knowledge management.
• The consultant will be responsible for generating necessary technical inputs in the framework of his/her responsibilities.
c.) Approval:

• The consultant will be responsible for supporting compliance with project-related processes, as well as observing monitoring relevant to project implementation and closure.
• Support the Communications Analyst and Programme Specialist in the elaboration of inputs related to the implementation of the projects.

d.) Implementation:

• Attend the technical (virtual) meetings needed to meet the scopes and objectives defined for the consultancy.
• Participate when requested in United Nations System interagency groups, project meetings, official missions and/or project-related events.
• Provide information to UN-Habitat regarding affectations that the process of implementing the consultancy may have.
• Provide inputs for the identification and mitigation of project risks, including relevant challenges or omissions and other situations that may affect project development and implementation.
• Follow up on technical guidelines determined by the Project Coordinators and Coordinator HUB Andean Countries.
• Comply with the schedule of activities according to the guidelines of the HUB Coordina-tor.
• Ensure that communication activities are aligned with the quality expectations of the Agency and counterparty.
• The consultant will be responsible for preparing inputs for progress reports as necessary and requested for the proper verification of its activities and project management.
• Prepare inputs for the systematization and exchange of successful practices and experiences with other HUBs in the region and with the branches of the headquarters.

e.) Knowledge Management:
• The consultant must know the processes, procedures, and standards of the organization, to ensure an adequate quality of the activities described above according to the standards of the organization.
• Propose formats and procedures that allow the efficient implementation of the Agency’s projects.
 The consultant must know the file system of the projects and ensure their proper maintenance, accessibility for all officials and the proper updating.
 Design methodologies for the systematization of good practices and knowledge, related to the implementation of the projects and cooperation activities of the UN-Habitat Colombia Office.
 Support the formulation of substantive documents linked to the thematic lines of action of UN-Habitat Colombia.
 Prepare reports and other documents related to meetings, missions and activities developed by the NATIONAL UN-Habitat Office.
 The consultant will carry out research activities to facilitate the exchange of information, knowledge and best practices on the sustainable urban development issues set out in the Agency’s mandate.
 Collect information on the urban status in the Andean Countries that serves as an input both for the identification of new project opportunities and for the implementation of the subscribed projects.
 Support monitoring of UN-Habitat’s implementation of Sustainable Development Goals (SDP) Target 11 dealing with sustainable cities and communities.
 Identify strategic allies for the implementation of the New Urban Agenda in Andean countries.
 Manage knowledge networks for the dissemination of the methodologies and documents generated by the agency and for the construction with strategic allies of new knowledge on topics related to sustainable urban development.

f.) Others:

• Other activities requested and by mutual agreement with the HUB Coordinator of The Andean Countries of UN-Habitat, within the framework of this consultancy and without prejudice to the achievement of its responsibilities.
• The consultant will participate in work and follow-up meetings, both with other consultants, as well as with the Coordinator and team of the Andean Countries HUB of UN-Habitat and with the staff of the projects.
• The consultant shall be responsible for ensuring that all activities comply with the principles of United Nations integrity.
Qualifications/special skills
Education: A High School Diploma is required. Additional two years of experience relevant to the position in areas related to social communication, journalism, social media management and/or related experience.

Professional Experience: Minimum two (2) years of experience in the areas of communications and public relations, as well as in the management of digital content. Previous experience in the design and development of external and internal communication strategies and/or with an international cooperation agency will be assessed.
Languages
The language of the consultancy is Spanish and English, other official languages of the United Na-tions will be considered an added advantage

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