Communications Assistant

hace 6 meses

Bogota, Colombia United Nations A tiempo completo

Result of Service

The consultancy consists of the following outputs being these non-limitative:

- Monthly activity reports

This deliverable must be presented in PDF and Word format, up to 5 pages.

The consultant will work under the supervision of Roi Chiti, UN Habitat Head of Offices and Móni-ca Laverde, Finance and Administrative Specialist.

Work Location
Bogotá, Colombia

Expected duration
3-month contract

**Responsibilities**:
a.) Information and validation:

- The consultant will be responsible for keeping Roi Chiti-HUB Coordinator informed and having to obtain validation of his/her activities in the full project cycle.

b.) Development:

- Support the development and dissemination of UN Habitat communication and information products and services, ensuring that the communications manual made specifically for the implementation of the "Inclusive cities, Communities of solidarity" project is fulfilled and ensure that they are consistent with the agency's communications guidelines.
- Support the implementation of the visibility plan, related to the Project Inclusive cities, Communities of solidarity.
- Support the technical roundtable and the Interagency group of communications of the pro-ject; as well as comply with the established communications process.
- Assist in the development of presentation materials.
- Support the project team with the internal communication (UN Habitat, IOM, UNHCR and European Union) of the "Inclusive cities, solidarity communities" project.
- Keep up to date on issues and developments related to asylum/migration, as well as the work of project partners on the specific theme.
- Help with the drafting of documents, perform data analysis, and synthesize information for high-level management.
- Help with the drafting of formal communications and support all communications.
- Participate in the meetings with UN-Habitat technical team and counterparties.
- Develop, maintain, and track the information that is necessary to update web pages, and content management systems for the Internet, in accordance with the communications manual.
- Manage partnerships with national and local media to make project management visible, promote content and maximize the impact of promotional goals.
- Produce communication materials and public information for print/electronic/voice/visual media.
- Maintain the communication channels necessary for the proper development of the projects.
- Provide technical support to the Coordination of the HUB and to Coordinators of the different projects.
- Support the organization and/or participation of the project in events related to its objectives.
- Support the evaluation of the results and impact of communication activities, reports on developments, trends, and attitudes regarding the implementation of the project.
- Provide inputs for monitoring the communications activities of the project.
- Provide inputs for the drafting of project completion and closing documents.
- Support the systematization of good project practices to ensure proper knowledge management.
- The consultant will be responsible for generating necessary technical inputs in the framework of his/her responsibilities.

c.) Approval:

- The consultant will be responsible for supporting compliance with project-related processes, as well as observing monitoring relevant to project implementation and closure.
- Support the Communications Analyst and Programme Specialist in the elaboration of inputs related to the implementation of the projects.

d.) Implementation:

- Attend the technical (virtual) meetings needed to meet the scopes and objectives defined for the consultancy.
- Participate when requested in United Nations System interagency groups, project meetings, official missions and/or project-related events.
- Provide information to UN-Habitat regarding affectations that the process of implementing the consultancy may have.
- Provide inputs for the identification and mitigation of project risks, including relevant challenges or omissions and other situations that may affect project development and implementation.
- Follow up on technical guidelines determined by the Project Coordinators and Coordinator HUB Andean Countries.
- Comply with the schedule of activities according to the guidelines of the HUB Coordina-tor.
- Ensure that communication activities are aligned with the quality expectations of the Agency and counterparty.
- The consultant will be responsible for preparing inputs for progress reports as necessary and requested for the proper verification of its activities and project management.
- Prepare inputs for the systematization and exchange of successful practices and experiences with other HUBs in the region and with the branches of the headquarters.

e.) Knowledge Management:

- The consultant must know the processes, procedures, and standards of the organization, to ensure an adequate quality of the activities described above according to the standards of the organizatio

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