Administrative Assistant

hace 3 días


Bogota, Colombia SMBC Group A tiempo completo

Role Description

The administrative coordinator of Bogota representative office oversees the office administrative management including but not limited to the following activities: i. monthly control and office expenses payment; ii. elaboration and submission of internal and external reports (in office inspections, office expenses report, annual SFC report, among others); iii. internal on-boarding process for the new staff (email creation, system permissions, building access), iv. Office annual and semiannual budget elaboration for the chief representative and MD approval; v. management of office executives’ expenses through CONCUR system; vi. Supervise the office OSHA system application and update; vii. Main point of contact for office internal or external requirements and when possible, support the ongoing business with different ancillary activities such time deposits.

Role Objectives

Office Expenses and payment control. Expenses report to CSG controllers group and local outsourcing for accounting purposes Renewal of Mercantile registration Jointly with the local legal advisor elaborate the annual report for the Colombia Finance Superintendency Elaboration of: Monthly In office inspection and Office inspection approval Annual and semiannual office budget Annual and Semiannual controllers reports Annual Duty of Information Certificate and submission for SMBC / SMBC CM and SMBC Nikko Office Drill report Local accounts management (expense and payroll) Funding request and funds exchange rate process. Payroll funds exchange rate and outsourcing wire process Local executives CONCUR expenses administration. Annual storage of payment back-ups according to bank’s guidelines. Front desk management Main point of contact for internal and external requirements (BIA, BCP, Audit) Implementation and update of the office OSHA system New staff local onboarding process Supporting time deposit business. It might include: Meeting arrangements with the prospective clients. Follow-up on clients’ request. TD Rate request with treasury team

Qualifications and Skills

Microsoft Excel, Power Point. Bilingual - Spanish & English  Financial Budget Analysis
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