A/R Administrative Assistant
hace 3 meses
Position: Administrative Assistant
Reports to : Account Receivable Manager
Working Hours : M-F, 7:00am- 4:00pm PST or 8:00am- 5:00pm PST
Salary : 1,200USD
Type of contract : Independent contractor
About the company:
Our client is a company founded in 2010 with a mission to simplify stormwater compliance for various industries. Leveraging over 12 years of experience, we offer SWPPP and inspection services, providing peace of mind and efficiency to clients. Their process includes thorough information gathering, tailored development/set-up, delivery of services, and successful project completion. Equipped with industry experience, superior products, advanced technology, and exceptional customer service make us your trusted choice for stormwater compliance needs.
Summary of Position:
As an Administrative Assistant for Accounts Receivable, you will play a crucial role in ensuring the smooth operation of our financial processes. Reporting directly to the Accounts Receivable Manager, you will be responsible for managing outstanding debts, handling compliance documentation, updating reports, and supporting overall business operations. This role offers an opportunity to collaborate with cross-functional teams, communicate effectively with clients, and contribute to the improvement of our business processes.
Responsibilities
- Follow up with clients via phone or email to discuss their outstanding debt and overdue
- payments.
- Review and submit business licenses.
- Handle all compliance documentation required by the customer prior to payment.
- Update A/R reports with account activity each day.
- Collaborate with management to help improve Business Operations processes.
- Attend weekly meetings with the Business Operations team to provide updates on tasks
- and deadlines.
- Support the Accounts Receivable Manager in any way to ensure program operations run
- smoothly.
- Other duties as assigned
Requirements
- At least 1-2 years of experience in an administrative assistant or related role is preferred.
- Ability to understand and utilize accounting software for accounts receivable functions.
- Proficiency in utilizing databases and spreadsheets for data management.
- Advanced communication skills: clear and concise written and verbal.
- Attention to detail in tasks and assignments.
- Proficiency in Excel/Google Sheets functionalities.
- Work effectively within a team environment, collaborating with colleagues in the accounts receivable department.
- Maintains a constructive and supportive attitude towards colleagues and projects.
- Adaptability to changing priorities and tasks.
Are you ready to take the next step in your administrative career? Join our team as an Administrative Assistant for Accounts Receivable and become an integral part of our dynamic and growing organization.
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