Administrative Assistant

Job Description
Are you as excited as we are when we talk about the storage and distribution of bulk liquids at our state-of-the-art tank containers and terminals in key markets? Join us as an Administrative Assistant Intern.

As an
Administrative Assistant
, you will play a crucial role in supporting various areas of the company by contributing to administrative tasks, internal communications, wellness activities, and occupational health and safety processes. Your primary responsibilities will involve assisting with document organization, meeting logistics, and database updates, while also supporting travel coordination, filing documentation, and internal communications drafts. You will engage in wellness initiatives and occupational health and safety tasks to ensure smooth operational proceedings. This role is crafted for a technology program student eager to gain hands-on experience and develop professional skills in a collaborative environment. Please note that this a
Temporary position
.

Stolt Tank Containers (STC) is a leading provider of door-to-door transportation services for bulk-liquid chemicals and food-grade products. With a fleet of more than 45,000 tank containers, owns a worldwide network of 22 owned and joint venture depots.

What You Will Be Doing
In your role as Administrative Assistant Intern, you will be responsible for a wide array of tasks that keep us functioning at our best. You will support administrative operations by assisting with filing, document organization, and updating databases. Your logistical skills will come into play as you prepare purchase requests, follow up with vendors, and provide support for meetings, trainings, and corporate events. You'll be instrumental in travel coordination and managing supply requests, ensuring everything is in sync with STC Colombia's documentation standards. Strong communication skills will be crucial as you draft internal communications and design graphic materials to keep our communication channels updated. You'll also participate in wellness initiatives, organizing recognition activities and celebrations, event setups, and catering arrangements. From coordinating various committees like COPASST and committees for occupational safety to maintaining documentation within the ARL platform, your role will contribute significantly to the company's daily operations and strategic goals, working closely with different teams across the organization.

Key Responsibilities

• Assist with filing, document organization, and database updates.
• Collaborate in preparing purchase requests and following up with vendors.
• Support travel coordination and supply requests, and manage documentation for STC Colombia.
• Assist in drafting internal communications, posters, and graphic materials.
• Help with basic photography and photo editing for corporate events.
• Support organization of recognition activities and celebrations; Assist in planning and logistics for wellness initiatives; Provide logistical support for meetings, trainings, and corporate events.
• Manage OHS-MS documentation and administrative procedures on the ARL Seguros Bolívar platform.

Qualifications

• Student enrolled in a Technologist program in Administrative Management and/or Business Management.
• Availability for a full-time internship as a graduation requirement.
• Basic proficiency in office tools (Word, Excel, PowerPoint).
• Creativity and eagerness to learn.

What We Offer

• Temporary position with hands-on experience with key systems and processes in bulk liquid logistics and terminal management.

About Stolt-Nielsen
Stolt-Nielsen Limited (SNL) is a long-term investor and manager of businesses, focused on opportunities in logistics, distribution, and aquaculture. The Stolt-Nielsen portfolio consists of its three global bulk liquid and chemicals logistics businesses: Stolt Tankers, Stolthaven Terminals and Stolt Tank Containers – Stolt Sea Farm and investments in LNG. Stolt-Nielsen Limited is listed on the Oslo Stock Exchange (Oslo Børs: SNI). Our values: We act pragmatically, collaborate for success, commit to go further, and seek creative solutions.

Equal Opportunity Employer Statement
Stolt-Nielsen is an Equal Opportunity Employer. All hiring and employment decisions are made without regard to race, colour, creed, religion, disability status, genetic information, pregnancy, citizenship status, marital status, sex/gender, sexual preference/ orientation, gender identity or expression, age, veteran status, national origin or ancestry, or any other status protected by federal, state or local law or regulation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

Disclaimer for recruitment agencies

We don't accept any unsolicited applications or CVs from recruitment and selection agencies.