Administrative Assistant
hace 1 semana
We are seeking a highly organized and reliable Administrative Assistant with hands-on experience using
QuickBooks
. This role is essential for ensuring the smooth operation of our office and managing basic financial records. The ideal candidate is proactive, detail-oriented, and proficient in standard office software.
Key Responsibilities
- Financial & Bookkeeping Support (40%):
- Perform basic bookkeeping tasks using
QuickBooks Desktop/Online
(e.g., invoice generation, data entry, processing A/P and A/R). - Assist with bank and credit card reconciliations.
- Organize and file financial documents and receipts.
- Administrative Support (60%):
- Manage and organize physical and electronic files.
- Answer and direct phone calls, greet visitors, and manage incoming/outgoing mail.
- Schedule appointments, coordinate meetings, and manage the office calendar.
- Order and maintain office supplies and manage vendor relationships.
- Provide general support to team members as needed.
Qualifications
- Required:
- Proven experience as an Administrative Assistant, Office Manager, or similar role.
- Demonstrable proficiency with QuickBooks (Desktop or Online).
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- High school diploma or equivalent.
-
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