Executive Assistant to the President

hace 2 semanas

Medellín, Antioquia, Colombia Geeks on Site A tiempo completo US$60.000 - US$90.000 al año

Location: Medellín, Colombia
Reporting to: President, Otte Polo Group

About Otte Polo Group

Otte Polo Group is a high-performance, fast-growing organization overseeing multiple business verticals across the United States and Latin America. We operate with urgency, precision, and a strong commitment to operational excellence. The President manages several companies simultaneously and requires an Executive Assistant who is exceptionally organized, disciplined, and capable of ensuring seamless day-to-day execution across business and administrative priorities.

Role Overview

The Executive Assistant will act as the right hand to the President, ensuring that schedules, travel, deliverables, and communications are accurate, timely, and handled with the highest level of professionalism. This role is ideal for someone who thrives in a fast-paced environment, is detail-obsessed, and has extensive experience supporting C-suite executives — especially with travel, documentation, and logistics.

This role requires a high degree of ownership, critical thinking, follow-through, and confidentiality.

Key Responsibilities

Executive Support & Administration

  • Manage the President's calendar, meetings, time blocking, and daily priorities.
  • Coordinate domestic and international travel, including itineraries, booking, documentation, check-ins, and changes.
  • Organize emails, messages, and tasks; flag urgent items and ensure timely follow-ups.
  • Prepare agendas, briefing notes, presentations, and recap reports.

Cross-Department Coordination

  • Track deadlines, deliverables, and project milestones across multiple businesses.
  • Ensure accountability by following up with internal teams and external partners on outstanding items.
  • Serve as a communication filter and liaison, professionally representing the President.

Documentation & Process Management

  • Maintain organized digital files, documentation, and records.
  • Create, improve, and enforce workflows to remove friction and prevent recurring mistakes.
  • Support with vendor coordination, signatures, approvals, and policy documentation when needed.

Local & Personal Coordination (as needed)

  • Assist with coordination of personal tasks (errands, local arrangements, administrative support).
  • Maintain a high level of discretion, trust, and professionalism at all times

Requirements

Experience
  • Experience supporting Presidents, CEOs, Founders, or high-level executives (required).
  • Strong experience with international and domestic travel booking and travel documentation (required).
  • Proven long-tenure and reliability in previous roles — this role requires stability and commitment.
  • Experience in fast-paced, high-expectation environments.
Competencies
  • Extremely detail-oriented — nothing slips through the cracks.
  • High sense of urgency and ownership.
  • Exceptional organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Ability to manage confidential information with maturity and discretion.
Technical Skills
  • Proficiency in Google Workspace (Drive, Docs, Sheets, Calendar, Gmail).
  • Tech-savvy and comfortable learning new tools quickly.
Additional Requirements
  • Must have lived and/or worked in the United States for at least 2 years.
  • Advanced English — C1 level required (written and verbal).
  • High cultural awareness and professionalism.

Benefits

What We Offer:
  • Opportunity to work closely with executive leadership
  • Dynamic and entrepreneurial work environment
  • Potential for role expansion based on performance and growth

  • Executive Assistant to the President

    hace 2 semanas

    Medellín, Antioquia, Colombia Geeks on Site A tiempo completo US$60.000 - US$80.000 al año

    Location:Medellín, ColombiaReporting to:President, Otte Polo GroupAbout Otte Polo GroupOtte Polo Group is a high-performance, fast-growing organization overseeing multiple business verticals across the United States and Latin America. We operate with urgency, precision, and a strong commitment to operational excellence. The President manages several...

  • Executive Assistant to Chief Executive Officer

    hace 2 semanas

    Medellín, Antioquia, Colombia Citric Sheep A tiempo completo $17.530.000 - $46.000.000 al año

    We are looking for a highly organised and proactive Executive Assistant to support our leadership team in a fast-paced, growing software development company. This is a full-time, on-site role based in Medellín.Key Responsibilities:• Manage calendars, meetings, and daily priorities for the founder.• Coordinate internal and external communications with a...

  • Executive Assistant

    hace 2 semanas

    Medellín, Antioquia, Colombia Kech Development A tiempo completo $30.000.000 - $60.000.000 al año

    Company DescriptionKECH Development is a private equity firm specializing in real estate development, appraisals, investment, and sales. We have offices in NYC, Barcelona and Medellin. The company is built on a foundation of unmatched expertise and experience, delivering exceptional results across all aspects of the industry. KECH Development is dedicated to...

  • Executive Assistant

    hace 1 semana

    Medellín, Antioquia, Colombia Intelcia Sabaneta Antioquia A tiempo completo $4.800.000 al año

    Executive Assistant to the CEOLocation: Sabaneta, Antioquia (On-site) - Mall MayorcaLanguage Requirement: English C1Company: Blackstone Medical ServicesAbout Blackstone Medical ServicesBlackstone Medical Services is a leading provider of innovative diagnostic and healthcare solutions, committed to delivering excellence in patient care. We are expanding our...

  • Executive Assistant

    hace 1 semana

    Medellín, Antioquia, Colombia NeoWork A tiempo completo US$30.000 - US$60.000 al año

    NeoWork is seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our client. As an Executive Assistant, you will play a critical role in ensuring the smooth and efficient operation of one of our clients.As an innovative BPO company, NeoWork is committed to providing exceptional and personalized...

  • Executive Assistant

    hace 2 semanas

    Medellín, Antioquia, Colombia Citric Sheep Limited A tiempo completo $2.200.000 - $4.420.000 al año

    We're looking for a full-time, on-site Executive Assistant in Medellín (Colombia) who will also take on project management responsibilities. You'll support leadership with day-to-day operations while helping coordinate AI/software projects and remote dev teams.What You'll DoExecutive Assistant / AdminManage calendars, meetings, emails, and follow-ups for...

  • Executive Assistant Medellin

    hace 2 semanas

    Medellín, Antioquia, Colombia be93c6d5-881b-49a2-8b4e-82027c214631 A tiempo completo $4.000.000 - $8.000.000 al año

    We are hiring:Executive Assistant in MedellínAre you organized, proactive, and passionate about the corporate world? This is your chance to join a dynamic and growing teamWhat are we looking for?Minimum 1 year of experiece as an administrative assistant orexecutive assistantEducation: Degree in administration, business, or related fields.Advanced...

  • Executive Assistant –On-site

    hace 2 semanas

    Medellín, Antioquia, Colombia JSMD Management A tiempo completo US$80.000 - US$150.000 al año

    Executive Assistant – Medellín (On-site, Full Time)We are looking for a highly organized and proactive Executive Assistant to support our executive leadership team in a fast-paced, dynamic environment. The ideal candidate is resourceful, detail-oriented, and able to manage multiple priorities efficiently while maintaining the highest level of discretion...

  • Executive Assistant

    hace 2 semanas

    Medellín, Antioquia, Colombia Xebia A tiempo completo $1.200.000 - $2.400.000 al año

    Executive AssistantFor over 20 years, our global network of passionate technologists and pioneering craftspeople has delivered cutting-edge technology and game-changing consulting to companies on the verge of AI-driven digital transformation. Since 2001, we have grown into a full-service digital consulting company with over 6,000 professionals working...

  • Executive Or Administrative Assistant

    hace 1 semana

    Medellín, Antioquia, Colombia Solvo Global Careers A tiempo completo US$20.000 - US$40.000 al año

    Position Title:Executive/Personal AssistantLocation: Colombia, Argentina, Peru, Mexico, Philipines, GuatemalaShift:Monday to FridayEnglish Required:9.0 to 10.0Level of Study Required:Business Administration, Office Management, International Business, Interior Design knowledge or equivalent experienceJob DescriptionThe Executive/Personal Assistant will serve...