Office Manager

About The Job
Symphony is a global design and development software company headquartered in San Francisco with 650+ technologists located across engineering offices in Southeast Europe and Latin America, along with business development offices in the US and Western Europe, and a Remote hub engaging employees from Latin America to Africa and Asia. In the last 16 years, we have launched over 300 products for the world's leading startups, enterprises, Private Equity companies, and Fortune 500 companies

Our team has a proven track record in helping clients increase revenue, reduce time-to-market, improve end-user experiences, and achieve scalability. We have domain expertise spanning financial services, banking, retail, technology, healthcare, as well as the VC and PE ecosystem, among others.

We are looking for an experienced
Office Manager
to support the setup and ongoing operations of Symphony's new office in Medellín, Colombia. This is a key role in establishing our local presence and ensuring that our space, people, and processes run smoothly and efficiently.

You will work closely with the Country Manager and collaborate with global teams across Operations, HR, Finance, Legal, and IT to help build a world-class working environment for our growing team in Colombia.

What would be your responsibilities if you join us?

• Office Setup & Operations
• Lead and coordinate the setup of Symphony's physical office in Medellín, including space planning, procurement of furniture and equipment, and vendor management.
• Oversee day-to-day office operations, ensuring an organized, safe, and productive workspace.
• Manage relationships with building management, vendors, and local service providers.
• Develop and implement local office policies, procedures, and best practices.
• Compliance with local legal regulations, including SG-SST.

Finance & Administration

• Support basic financial operations such as tracking office expenses, managing vendor invoices, and preparing budget reports.
• Coordinate with the global finance team on local payments, reimbursements, and compliance matters.
• Ensure timely renewals of contracts, leases, and operational permits.

People Operations & Onboarding

• Partner with HR to organize onboarding for new hires, ensuring they have a seamless first-day experience (workspace setup, access, materials, etc.).
• Act as the go-to person for local team members regarding office, equipment, or facility-related topics.
• Plan and coordinate internal events, team-building activities, and celebrations that promote our company culture.

Technology & Tools

• Oversee IT setup in coordination with the global IT team.
• Maintain an organized system for managing office tech assets (laptops, peripherals, access systems).
• Suggest and implement productivity or collaboration tools to improve operational efficiency.

Cross-functional Coordination

• Serve as the local liaison with global teams for all administrative, operational, and compliance-related matters.
• Support the Country Manager with various operational initiatives as the Colombia office grows.

There are some requirements that will make you stand out:

• 3–5 years of experience in Office Management, Operations, or Administrative roles — ideally in a Tech or startup environment.
• Proven experience managing office setups or new location launches is highly desirable.
• Strong understanding of office administration systems, vendor management, and operational best practices.
• Tech-savvy: proficient in Google Workspace and collaboration tools, and comfortable learning new platforms.
• Excellent organization, prioritization, and problem-solving skills with strong attention to detail.
• Strong communication skills in English and Spanish (written and verbal).
• Proactive, resourceful, and adaptable — able to thrive in a fast-paced, evolving environment.
• Bachelor's degree in Business Administration, Management, or a related field preferred.

You will easily fit into Symphony culture if you:

• Are proactive and enthusiastic about your own continuous learning and improvement.
• Have a good analytical and problem-solving attitude.
• Have the ability to analyze and understand the business context and logic behind your job responsibilities.
• Care for the quality of your work and client satisfaction.
• Enjoy working in a pleasant and cooperative atmosphere.
• Excited about working in international teams and using well-written and spoken English daily.

Ready to Join Us?

We're excited to hear from you If this opportunity sparks your interest, don't hesitate—let's see where this journey can take us.

We'll review applications as they come in and promptly reach out to candidates chosen to move forward in the process.

Curious to Learn More?If you have any questions our Talent Acquisition team is here for you. Feel free to drop us an email at [email protected] . We'd love to connect