Admin / Executive Assistant CRM, Transactions & Operations (English)

hace 2 semanas

Bogotá, Colombia WORLD ÉLITE A tiempo completo

**WORLD ÉLITE** is hiring a detail-driven, bilingual **Admin / Executive Assistant** to support our operations, client coordination, and systems management. This role is ideal for someone who values structure, cares about doing things the _right way_, and delivers exceptional client care.

**Core Responsibilities**
- **CRM management**: data hygiene, tagging, pipeline updates, exports/imports.
- **Documents & EZMax / contract management**: templates, accuracy checks, updates.
- **Google Drive organization**: structure, naming, permissions.
- **Transaction coordination**: collecting documents, tracking deadlines, liaising with clients/partners.
- **Process documentation**: maintain SOPs, weekly reports, logs, and checklists.

**Requirements**:

- **Fluent in English and French** (spoken + written).
- Experience with CRMs (Lofty, Airtable, HeyGen, or similar).
- Strong skills with **Google Workspace** (Drive, Docs, Sheets, Calendar).
- Transaction coordination experience (real estate is a strong plus).
- Excellent communication skills and strong documentation habits.
- High integrity and confidentiality.
- Capable of following established SOPs with precision and consistency.

**Work Schedule**
- **Mandatory availability on Saturdays**:

- **1 PM to 6 PM — Canada time (EST)**:

- Additional weekly hours may be discussed depending on workflow.

**Start Date**
- Position begins **after a one-week training period** to learn our systems, standards, and processes.

**What We Offer**
- Clear SOPs, training, and continuous support.
- Opportunity to grow internally for **remarkable, high-performing team members**.
- Work with an international, fast-growing operations team.
- Ability to own systems and help shape optimized processes.

**Job Types**: Full-time, Part-time, Contract, Commission, Permanent

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