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Administrative Assistant
hace 2 semanas
Reporting to one of our co-founders, we’re looking for a flexible, highly adaptable, motivated, and execution-oriented Administrative Assistant who is a top-tier communicator and loves helping people with small to large tasks.
You probably love sticky notes, are naturally hyper-organized, and get satisfaction by creating and checking off those daily to-do lists to make everyday operations painless and straightforward. This means being an excellent problem-solver (who can think outside the box). You’ll be expected to process and resolve issues quickly and with little direction at times.
We’re looking for someone who truly believes in the value of this role as their calling. Over time, you’ll become an extension by being able to anticipate his needs, see around the corner, and remember things before he does.
This role is ever-changing in its nature; as such, being highly adaptable and flexible is a must. This person should have the ability to ramp quickly when it comes to new information and learning new things.
**Responsibilities**:
- Handling tasks on the co-founder’s behalf
- take meeting notes and follow-ups through to completion
- Using our software to track and manage time, tasks, and projects
- Be able to take tasks off the co-founder’s plate and take them on, and be proactive in doing so.
- Run small projects
- Understand dashboards and metrics
- Talk to other key stakeholders/department heads in the mission of completing tasks/projects
- Prepare reports and presentations for internal communications
About you
- Minimum two years of work experience as an Executive Assistant, Personal Assistant
- Must be residing in Cartagena, Colombia
- Must be willing to report to work to the home office
- Speaks & writes English fluently
- Must be able to work full-time for 40 hours per week
- Must have advanced skills in Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides) and productivity and project management tools/apps (ClickUp or Asana)
- With the aptitude to learn new software and systems.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
- Must be able to meet deadlines in a fast-paced, quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Able to manage time effectively and efficiently
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Self-directed and able to work without supervision
- Excellent verbal and written communication skills
- Strong customer service and presentation skills
- Able to work nights, weekends, extended hours, and holidays as needed
- Experience with online meeting software (like Zoom or WebEx), online chat/instant messaging, and group sharing platforms like Slack
- Proficient with online calendars and scheduling (like Calendly or Google Calendar)
- Excellent writing, verbal communication, and time management skills
About the Company
Storylines Global Inc. is an all-inclusive, sustainable luxury residential cruise ship. Work with one of the world's only residential ships. We focus on career development and promotion - people are the core of everything we do. If you are looking for a career and not just a job, you're in the right place The opportunity of a lifetime awaits.
What's in it for you?
We offer a structured induction program - Storylines Academy. This exclusive bespoke induction trains on all aspects of the company, the vital tools that you will utilize which you will need to succeed in your role with a follow-up ongoing nesting period provided during your first month.
**Benefits**:
- A knowledgeable, high-achieving, experienced and fun team.
- An international and diverse work atmosphere.
- The chance to be part of a rapidly growing startup and the next success story.
- Amazing opportunities for career progression
- A competitive compensation package
- Team incentives and reward schemes
Storylines Global Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state or local laws.
Ability to commute/relocate:
- Cartagena, Bolívar: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Administrative Assistant: 2 years (required)
**Language**:
- Fluent English (required)
