Sales Admin Andean

**Job description**:
**Specific responsibilities**:

- Administration and control of all office issues.
- Support to the local accountant.
- Support to the provider of payroll payments.
- Support to Finance, IT, HR and Facilities.
- Receipt and sending of invoices.
- Receiving employee expenses and shipping logistics to the local accountant.
- Management of corporate American Express cards.
- Management of cellular equipment delivery and contract renewal.
- Management and control of suppliers.
- Office catering.
- Support in reform projects and / or removals that are scheduled in the office (Facilities).
- **Responsibilities Sales Management**:

- Assistance to the general direction of Sales
- Purchase of plane tickets and hotel reservation.
- Logistical support to Sales
- Logistical support in events and commercial visits in the region.
- Purchase of plane tickets and hotel reservations for clients and / or presenters at events.
- Support and presentation of the weekly Sales Forecast - Power bi management.
- **Finances**:

- Sending invoices from the office and suppliers to the finance team and local accountant for payment scheduling.
- Creation of suppliers and purchase orders in Coupa and approval monitoring.
- Application for approval and payment scheduling for policies.
- Management of minor cash and PCard. monthly expense report.
- Control of payment compliance.
- Logistics for sending invoices and bank documents.
- Documentation control.
- Logistics and control of payment of invoices for customer requirements.
- Support in communication to employees.
- Preparation of monthly reports of invoices.
- **RRHH**:

- Support in hiring and liquidation of employees.
- Control of disabilities.
- Communication to employees.
- Control of CONFIDENTIAL information documents of employees.
- Generate civil protection and welfare plan for the office.
- Administration and support of the occupational health and safety management system.
- Attend coexistence committee meetings and Copasst. (Monthly meetings)
- **IT**:

- Support in the delivery of computers and mobiles to new employees.
- Reception and inventory of technological equipment for employees in the region.
- Report teams when an employee is discharged so that IT processes are followed.
- Online support in the configuration of new equipment.
- Follow-up and support for change of cellular equipment.
- Inform IT staff when problems occur with the office network or employee computers.
- Report to the cell phone provider when there is a technical problem.
- Support (when necessary) in the realization of purchase orders for large projects.
- **LEGAL**:

- Make annual purchase orders for legal services in the region.
- Create local Legal providers, as requested by the legal representative.
- Logistical support to the area in any eventual requirement that arises.
- Control with the insurance payment, check that they are current and paid.
- Support in updating Genesys data as a supplier with clients and partners.
- FACILITIES
- Control office supplies expenses.
- Inventory and marking of office assets.
- Logistical support to the area in any eventual requirement that arises.
- Control with payment to suppliers, check that they are updated and paid.
- Fire extinguisher maintenance control.
- Plant maintenance.
- Preparation of budget reports.

**Covid-19**:
Safety for our employees and our communities is a key priority for Genesys. We continue to experience rapid growth during the Covid-19 pandemic and are conducting remote hiring and onboarding processes. All hiring and onboarding processes are being conducted remotely at this time.

As our Covid-19 task force and internal teams plan to reopen our global offices, the policies and procedures will continue to be updated.

**About Genesys**:
**Genesys is an equal opportunity employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, domestic partner status, national origin, genetics, disability, military and veteran status, and other protected characteristics.