Assistant Affiliate Operations

hace 2 semanas

Bogotá Cundinamarca, Colombia Lilly A tiempo completo

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

**Main Responsibilities**:

- ** Management Committee Support**:

- Ensure the correct operation and control supporting of the Management Committee (CMC).
- Maintain 0% issues in agenda management through effective planning, follow-up, booking meeting rooms, and rescheduling appointments as needed.
- Execute tasks and deliver reports timely, including CMC agendas, out-of-office days, expense reports preparation and approvals, quarterly priorities, and team highlights.
- ** Meeting Coordination**:

- Plan and coordinate meetings with Corporate VIPs and external visitors, including room bookings, meals, and transportation arrangements.
- Stay updated on new productivity tools to support the Management Committee (CMC).
- ** Office Facilities Coordination**:

- Coordinate critical activities related to office facilities.
- Oversee cleaning services provided by contracted cleaning personnel.
- Manage and coordinate tasks for reception and messenger services.
- ** HR Coordination**:

- Collaborate with HR for social responsibility and wellbeing activities.

**Qualifications**:

- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in office productivity tools (e.g., Microsoft Office Suite).
- Attention to detail and problem-solving skills.
- Ability to handle sensitive information with confidentiality.
- English proficiency B2 +

**Preferred Skills**:

- Familiarity with productivity tools and software.
- Experience in coordinating meetings and events.
- Knowledge of office management systems and procedures.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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