Real Estate Administrative Virtual Assistant

As the Real Estate Assistant, you will provide administrative, operational and marketing support to the principal agent. You will be tasked with improving operational systems, implementing administrative processes, and managing end-to-end business operations for marketing and real estate activities. Being organized and having meticulous attention to detail is what you do best - you must be able to pivot between competing priorities and constantly think of ways to streamline the workflow. You have impeccable follow through and have exceptional communication skills in English, specifically verbal and written etiquette. You also have a creative side.In this role you will:

- Assist with new listing launches and listing marketing/workflow
- Assist with buyer workflow: automated property searches, setting showing appointments, writing offers etc.
- Run closing checklists, manage gift giving, customer review requests, and client appreciation events
- Management of Agent’s Calendar
- Work closely and effectively with the principal agent to keep him/her well informed of upcoming commitments and responsibilities and follow up as necessary
- Maintain and manage team drives, calendars, contacts, listings, social networks, and website
- Implement operational improvements, working with the principal agent to execute best practices in structuring an efficient work flow
- Manage external requests and retrieve messages on behalf of the team, providing effective communication to both parties as appropriate
- Assist with other related clerical duties as required by the team
- Assist with ad-hoc projects depending on the needs of the office

What We're Looking For:

- Previous experience in the real estate industry is preferred.
- Proficiency with Google suite of products (docs, sheets, slides)
- Proficiency in social media platforms
- Canva experience is a plus
- Strong technological aptitude and attention to detail
- Fast learner and growth orientated
- Strong written and oral communication in English
- Excellent organizational and time management skills
- Pleasant and professional demeanor at all times
- Great ability to focus
- Concerned about doing things the right way
- Calm under pressure
- Learning based and feedback driven
- Proven ability to succeed

**Responsibilities**:

- Update team calendar in real time
- Schedule property showings
- Assist with new listing launches
- Run closing checklists with detailed notes on all transaction to do’s/status updates, manage gift giving, review requests
- Manage and assist agent will all documents and research needed for listing presentations
- Track leads and numbers and report to Agent
- Work with Agent to implement new software as needed

**Requirements**:

- High school diploma and University Bachelor’s degree
- Previous experience in the real estate industry is preferred.
- Good communication skills in English, both verbal and written.
- Proficiency in Google Workspace
- Proficiency with Social Media platforms: IG, Facebook, LinkedIn, Youtube
- Familiarity with database management and CRM Software tools.
- Familiarity with MLS (Multiple Listing Service)
- Able to work independently and as part of a team.
- Strong numeracy and organizational skills.
- Critical thinking and problem-solving skills.
- Strong attention to detail and ability to multitask and work well in high pressure situations.
- Newsletters for brand marketing
- Transaction Management
- Seller Reports

Tipo de puesto: Tiempo completo

Pregunta(s) de postulación:

- ¿Tienes experiência previa en la industria inmobiliaria? ¿Cuantos años?
- ¿Tienes experiência manejando redes sociales corporativas?
- ¿Cómo te mantienes al tanto de las últimas tendencias y tecnologías en el mercado inmobiliario?
- ¿Cuál es tu expectativa salarial?
- ¿Tienes familiaridad con Softwares de CRM?
- ¿Cuál es tu nível de ingles?