RFP Manager

The RFP Manager is responsible for managing the complete lifecycle of RFPs, RFQs, and RFIs, including analyzing requirements, coordinating response efforts, and ensuring timely and accurate submissions. The ideal candidate will possess strong project management, business writing, and analytical skills, and will be adept at collaborating with various departments to produce high-quality proposals that align with organizational goals and client needs.

Key Responsibilities:

1. RFP Management:

• Review and analyze RFPs, RFQs, and RFIs to understand client requirements and scope of work.
• Develop a comprehensive project plan for each RFP response, including timelines, resource allocation, and milestones.

• Collaboration and Coordination:

• Coordinate with internal departments to gather necessary information and ensure alignment with proposal requirements.

• Content Development:

• Draft, edit, and compile proposal content, ensuring clarity, accuracy, and compliance with client specifications.
• Customize responses to address client-specific needs, highlighting relevant experience and capabilities.

• Quality Assurance:

• Conduct thorough reviews and revisions of proposal documents to ensure consistency, completeness, and adherence to branding and quality standards.
• Verify that all submissions meet client deadlines and formatting requirements.

• Data Management:

• Maintain a repository of proposal templates, previous responses, standard company information, and other documents needed for efficient reuse.
• Track and analyze RFP win/loss rates and other key metrics to identify areas for improvement.

• Market Research:

• Stay informed about industry trends, competitor offerings, and client needs to ensure proposals are competitive and compelling.
• Conduct research to support proposal development and enhance the company’s value proposition.

• Compliance:

• Ensure all proposal submissions comply with sales, legal, and company policies.
• Manage and maintain the confidentiality of sensitive information.

Requirements

• Bachelor’s degree in Business, Marketing, Communications, or a related field.
• Excellent project management and organizational skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management software.
• Attention to detail and the ability to work under tight deadlines.
• Analytical mindset with the ability to interpret and respond to complex requirements.
• Team player with strong interpersonal skills and the ability to collaborate effectively across departments.