Executive Assistant

hace 2 semanas

Medellín, Colombia Blackstone Medical Services A tiempo completo

Company: Blackstone Medical Services of South America Reports To: CEO Job Type: Full time, on-site About Blackstone Medical Services Blackstone Medical Services of South America is a healthcare company specializing in home-based diagnostic services, with a strong focus on quality, professionalism, and patient-centered care. We are growing our team and are committed to building high-performing professionals. To support this, we are looking for a highly organized and resourceful Executive Assistant to partner with our leadership team—streamlining calendars and communications, preparing executive/board materials, coordinating travel and expenses, and driving follow-up on priority projects—so the executive office operates with precision and impact from day one. Job Summary The Executive Assistant provides high-level administrative and strategic support to senior leadership, ensuring smooth day-to-day operations of the executive office. This role manages complex calendars, coordinates meetings and travel, prepares executive materials, and drives follow-up on priorities. The ideal candidate is detail-oriented, proactive, and an excellent communicator who thrives in a fast-paced, service-focused healthcare environment. Key Responsibilities Manage complex executive calendars, schedule across time zones, and anticipate conflicts. Prepare meeting agendas, briefings, presentations, and minutes; track action items to completion. Coordinate travel logistics, itineraries, and expense reconciliations in line with policy. Draft, proofread, and manage executive communications (emails, memos, slide decks, summaries). Serve as a liaison with internal teams and external partners, maintaining professional relationships. Handle confidential documents, approvals, contracts, and e-signatures; ensure organized records. Support executive projects and priorities by updating trackers/dashboards and following up on deadlines. Coordinate board and leadership sessions (materials, logistics, attendee communications). Uphold data privacy and compliance standards in all interactions and documentation. Identify opportunities to improve processes and enhance the efficiency of the executive office. Requirements Degree in Business Administration, Communications, or related field (or equivalent experience). 3+ years supporting C-level or senior leadership, ideally in healthcare or a fast-paced setting. Excellent written and verbal communication; strong presentation and executive-writing skills. Proven organization, prioritization, and stakeholder-management skills. Proficiency with Microsoft 365/Google Workspace, video conferencing tools, and e-signature/expense platforms. Intermediate Excel/Sheets (lookups, pivot tables) preferred. B2 or higher level of English. Ability to work on-site full-time. High discretion and professionalism handling sensitive information; familiarity with privacy standards (e.g., HIPAA or local equivalents) is a plus. Seniority Level Mid-Senior level Employment Type Full-time Job Function Administrative Industries: Hospitals and Health Care #J-18808-Ljbffr

  • Executive Assistant

    hace 2 días

    Medellín, Colombia Solvo Global SAS A tiempo completo

    **Position: Executive assistant** **Objectives of this role** - Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and...

  • Executive Assistant

    hace 2 semanas

    Medellín, Antioquia, Colombia Citric Sheep Limited A tiempo completo $2.200.000 - $4.420.000 al año

    We're looking for a full-time, on-site Executive Assistant in Medellín (Colombia) who will also take on project management responsibilities. You'll support leadership with day-to-day operations while helping coordinate AI/software projects and remote dev teams.What You'll DoExecutive Assistant / AdminManage calendars, meetings, emails, and follow-ups for...

  • Executive Assistant Medellín

    hace 1 semana

    Medellín, Colombia JSMD Management A tiempo completo

    Executive Assistant Medellín JSMD Management is hiring an Executive Assistant in Medellín. Requirements Experiencia previa mínima de 1 año. Inglés avanzado (B2/C1), tanto oral como escrito. Excelentes habilidades de comunicación y relaciones interpersonales. Proactividad, organización y actitud positiva. Responsibilities Report writing. Reviewing and...

  • Executive Assistant

    hace 2 semanas

    Medellín, Antioquia, Colombia Kech Development A tiempo completo $30.000.000 - $60.000.000 al año

    Company DescriptionKECH Development is a private equity firm specializing in real estate development, appraisals, investment, and sales. We have offices in NYC, Barcelona and Medellin. The company is built on a foundation of unmatched expertise and experience, delivering exceptional results across all aspects of the industry. KECH Development is dedicated to...

  • Executive Assistant

    hace 1 semana

    Medellín, Antioquia, Colombia Intelcia Sabaneta Antioquia A tiempo completo $4.800.000 al año

    Executive Assistant to the CEOLocation: Sabaneta, Antioquia (On-site) - Mall MayorcaLanguage Requirement: English C1Company: Blackstone Medical ServicesAbout Blackstone Medical ServicesBlackstone Medical Services is a leading provider of innovative diagnostic and healthcare solutions, committed to delivering excellence in patient care. We are expanding our...

  • Executive Assistant to Chief Executive Officer

    hace 2 semanas

    Medellín, Colombia Citric Sheep A tiempo completo

    Executive Assistant to Chief Executive Officer Join to apply for the Executive Assistant to Chief Executive Officer role at Citric Sheep We are looking for a highly organised and proactive Executive Assistant to support our leadership team in a fast-paced, growing software development company. This is a full-time, on-site role based in Medellín. Key...

  • Executive Assistant to Chief Executive Officer

    hace 2 semanas

    Medellín, Colombia Citric Sheep A tiempo completo

    Executive Assistant to Chief Executive Officer Join to apply for the Executive Assistant to Chief Executive Officer role at Citric Sheep We are looking for a highly organised and proactive Executive Assistant to support our leadership team in a fast-paced, growing software development company. This is a full-time, on-site role based in Medellín. Key...

  • Executive Assistant

    hace 1 semana

    Medellín, Antioquia, Colombia NeoWork A tiempo completo US$30.000 - US$60.000 al año

    NeoWork is seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our client. As an Executive Assistant, you will play a critical role in ensuring the smooth and efficient operation of one of our clients.As an innovative BPO company, NeoWork is committed to providing exceptional and personalized...

  • Executive Assistant Medellin

    hace 2 semanas

    Medellín, Antioquia, Colombia be93c6d5-881b-49a2-8b4e-82027c214631 A tiempo completo $4.000.000 - $8.000.000 al año

    We are hiring:Executive Assistant in MedellínAre you organized, proactive, and passionate about the corporate world? This is your chance to join a dynamic and growing teamWhat are we looking for?Minimum 1 year of experiece as an administrative assistant orexecutive assistantEducation: Degree in administration, business, or related fields.Advanced...

  • Executive Assistant –On-site

    hace 2 semanas

    Medellín, Antioquia, Colombia JSMD Management A tiempo completo US$80.000 - US$150.000 al año

    Executive Assistant – Medellín (On-site, Full Time)We are looking for a highly organized and proactive Executive Assistant to support our executive leadership team in a fast-paced, dynamic environment. The ideal candidate is resourceful, detail-oriented, and able to manage multiple priorities efficiently while maintaining the highest level of discretion...