Operations Assistant

Schedule: Part‑Time | ~20 hours per week Compensation: Starting at $600 USD About the Role Cass is a visionary entrepreneur focused on teaching, creating, and building powerful relationships. To help her stay in her zone of genius, we’re hiring an Operations Assistant to support her life and business operations behind the scenes. This is a high‑trust, high‑autonomy support role designed to reduce friction, increase clarity, and maintain momentum across all touchpoints of Cass’s world. You’ll handle inbox triage, calendar protection, visibility support, CRM upkeep, and light marketing coordination. If you love bringing structure to creative chaos and take pride in being the glue that holds everything together, this role is for you. Who We’re Looking For We’re looking for someone calm, organized, and resourceful—someone who finishes what others start and thrives supporting high‑performing creatives. You’ll do well in this role if you: Are highly detail‑oriented and naturally proactive Can make sound judgment calls and communicate clearly Have experience in executive assistance, operations, or content support Thrive in fast‑moving, high‑context environments Are energized by building systems and enabling others to shine Key Responsibilities Inbox & Communication Triage Manage Cass’s inbox and selected DMs daily Categorize messages, draft responses, and deliver concise daily summaries Ensure urgent or personal messages are flagged and prioritized Calendar & Life Operations Maintain Cass’s calendar with intentionality Proactively schedule personal routines (e.g., workouts, logistics, grocery automation) Coordinate travel, appointments, and internal planning Content & Visibility Support Publish content to social platforms Maintain posting cadence and monitor DMs for potential clients or collaborators Surface high‑signal conversations and organize for efficient follow‑up CRM & Relationship Stewardship Maintain a simple CRM (Notion or Airtable) Track key relationships: prospects, past clients, partners Prepare a weekly relationship touchpoint list with relevant context Podcast Coordination Use Podmatch and internal templates to pitch and schedule podcast appearances Track bookings, prep materials, and follow up post‑interview Light Marketing & Ops Support Schedule Zoom meetings, upload content into tools, and assist with event coordination Collaborate tactically with partners and internal contributors Tools You'll Use Gmail, Slack, Loom, Zoom Google Calendar, Notion, Airtable Instagram, LinkedIn, DM platforms Optional: Podmatch, AI tools (ChatGPT), lightweight email marketing tools Success in This Role Looks Like Cass’s inbox and calendar feel clear and manageable Content is published on time without requiring Cass’s follow‑through Opportunities are surfaced and tracked proactively Cass feels consistently supported, with fewer decisions and distractions Systems grow and improve without adding complexitySteady, calm under volume, and self‑directed Highly organized and systems‑oriented Honest communicator with strong follow‑through Loves supporting visionary people without needing the spotlight Values initiative, trust, and quiet impact Schedule & Communication Remote | ~20 hours per week Flexible schedule with overlap during core work hours Daily async updates via Slack or voice note Weekly sync meeting (30 min) focused on priorities and decision‑making How to Apply Please send your application to operations+ with the subject line: Operations VA Application – Your Name Include: Resume (PDF format, titled Lastname.Firstname.OperationsVA.pdf) A short introduction highlighting why this role resonates with you Optional: Share a story where you helped simplify someone’s workflow or built a system that made their life easier #J-18808-Ljbffr