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Executive Assistant
hace 1 mes
Job Title: Executive Assistant (for C-Suite)
Note: This role is exclusively available to candidates from Colombia. Please submit your resume in English.
Become a changemaker with Islamic Relief Canada Join our team and work towards our mission to mobilize Canadians to transform more lives around the world in the most trusted manner.
Job Purpose: This position is responsible for providing high-level administrative support to members of the C-suite, assisting with both daily operations and special projects that require strategic thinking and a deep understanding of organizational priorities. Key responsibilities include scheduling meetings, preparing essential documentation, and ensuring executives are kept informed of appointments, meetings, and action items. This role plays a critical part in facilitating smooth coordination within the executive team and supporting effective communication with the board, helping executives stay focused on strategic initiatives and organizational goals.
Key Responsibilities:- Maintain log of follow-up action points
- Maintain daily calendar for assigned management including scheduling meetings and appointments
- Manage email correspondence; prioritizing and responding as required
- Filling out expense reports
- Prepare reports for executives (i.e., expense reports, government relations report, presentations, etc.)
- Make travel and meeting reservations in a timely fashion
- Review and prepare documents for signature
- Compose and prepare confidential correspondence
- Update contacts and maintain executive files
- Compile documents for travel-related meetings
- Assist in coordinating the agenda of senior management team meetings, off-site meetings, and monthly staff meetings
- Other duties and projects as assigned
- Provide support on measuring key performance indicators identified in strategy and annual work plans
- Taking on special projects that are of interest and also add value to the organization
- Responsibilities may be expected to be occasionally performed outside of normal working hours and/or on weekends
- High proficiency in English
- Diploma in administrative support or related field
- 1-3 years of experience in executive assistant capacity
- Typing speed of 70 wpm or higher
- Excellent written and verbal communication skills
- Time management and prioritization skills
- Ability to work in a fast-paced work environment
- Demonstrated ability to safeguard confidential information and maintain a high degree of professionalism
- Strong interpersonal skills
- Proficiency with MS Office Suite
- Familiarity with expense reconciliation and reports
- One-year contract with the possibility of extension based on performance
- Colombian mandatory health benefits and paid time off package
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume
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