Paralegal/Office Manager

hace 16 horas

Bogotá, Bogotá D.E., Colombia EMAPTA A tiempo completo

Transforming Global Outsourcing with Emapta Latam

At Emapta Latam, we're committed to excellence in personalized outsourcing solutions. As a leading provider of bespoke teams and seamless integration, we empower businesses to thrive in a rapidly changing world. Our state-of-the-art facilities, competitive compensation, and supportive work environment foster professional growth and development.

Job Overview: Paralegal/Office Manager

We're seeking a highly skilled Paralegal/Office Manager to join our team. As a key member of our operations team, you'll support both legal and administrative needs, assisting attorneys with case preparation, managing client communications, and streamlining office processes to boost efficiency.

Responsibilities:

  • Paralegal Duties:
    • Assist attorneys in preparing legal documents, including pleadings, motions, and discovery
    • Conduct legal research and draft memoranda and summaries
    • Manage and organize case files, ensuring timely and proper filing of documents with courts
    • Communicate with clients and coordinate meetings, providing exceptional client service
    • Support case preparation by gathering documents, conducting interviews, and maintaining evidence
    • Participate in virtual and in-person meetings, collaborating closely with the legal team
  • Office Manager Duties:
    • Structure the firm's processes, workflows, and KPIs for effective client matter management and service delivery
    • Develop and implement operational infrastructure, including technology, legal software, and office systems
    • Oversee daily administrative functions, including calendar management, client onboarding, and staff coordination
    • Assist with financial management tasks, including billing, budgeting, and resource allocation
    • Coordinate with vendors and manage firm-wide communications to ensure smooth operations
    • Contribute to developing the sales process to ensure leads receive the highest standard of service and attention

Requirements:

  • Paralegal certification or degree from an accredited institution
  • Minimum of 2 years of experience in one or more relevant practice areas
  • Strong preference for prior experience in law firm office management or legal operations
  • Proficiency in legal research tools, case management software, and office productivity applications
  • Exceptional organizational, time-management, and multitasking abilities
  • Spanish fluency is highly preferred
  • Strong leadership and problem-solving skills
  • Passion for innovation in legal practice, with a drive to build and improve systems
  • Tech stack: ClickUp, Google Workspace, CLIO

Benefits:

  • 5-day work week with weekends off
  • Work-from-home arrangement for a flexible, comfortable work life
  • 20 vacation days per year
  • Comprehensive prepaid medical plan
  • Customized Emapta laptop and peripherals
  • Indefinite term contract for job stability
  • Direct client exposure for professional growth
  • Opportunities for career advancement in a globally engaged team
  • Free upskilling through Emapta Academy courses
  • Diverse, supportive work environment with prime office locations in Bogotá and Medellín

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