Property Management Assistant

hace 4 semanas

Bogota, Colombia United Nations A tiempo completo

The position is located in the Property Management Unit, Supply Chain Management Service of United Nations Verification Mission in Colombia (UNVMC), Bogota. The incumbent will report to the Head of Property Management Unit.

**Responsibilities**:
- Assists the Supervisor with planning of the property management operations, monitor progress through statistical analysis of database records and monthly progress reports for the Unit.
- Assist with monitoring ongoing operations of the Unit, undertaking regular site visits of field mission offices and carry out physical inspections and verification of UN property.
- Liaise with the Centralized Warehouse Unit, Self-Accounting Units, Procurement Section and Movement Control Section at the mission on matter related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property.
- Assist with proper disposal of hazardous waste, of written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination.
- Maintain accurate and auditable records, in both hard and electronic format, for accountability of UN Property at mission in conformance with Administrative Instructions, LDS/DFS guidelines and mission Property Management standard operating procedures.
- Assists the Chief of Unit/Section in the utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management.
- Process all incoming shipments through Umoja and prepare Receiving and Inspection reports on Umoja Inventory Management System.
- Monitors the UMOJA Inventory Management database, ensuring anomalies are identified in Discrepancy Reports and addressed immediately.
- Assist with preparation of periodic performance reports in line with the LSD quarterly reporting regime, review and ensure accuracy of data.
- Assists in preparation of accurate and auditable statistical reports for management in missions and LSD/DFS and draft correspondence, as required.
- Assists the Chief of the Unit in compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Unit.
- Identifies issues and implement solutions to problematic areas related to Property Management.
- Maintain the fixes assets register by recording information related to fixed assets, ensure accuracy and integrity of property records.
- Ensure accurate tracking of existing fixed assets implement and monitor the periodic physical verification process.
- Assist with the preparation and verification of periodic IPSAS financial reports on PP&E and Inventory (year-end report, monthly reports), ensure timely submission as per the LSD Guidelines.
- Perform other duties as required.

Competencies
Professionalism:
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation:
Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education
High school diploma is required.

Job - Specific Qualification
UN Driving license is desirable.

Certification in Supply Chain (SCOR-P, PRINCE2) is desirable.

Certification in Project Management, ITIL and Six Sigma is desirable.

Certification in the use of Business Intelligence for data analysis and visualization is desirable

Training in logistics operations and supply chain management or other relevant field is desirable.

Training in inventory and asset management is required.

Work Experience
A minimum of 6 years of progressively responsible relevant experience in the field of, property management, inventory control, logistics management or related areas is required.

Experience in Enterprise Resource Planning (ERP) systems is desirable.

Experience in Performance Management, data management, performance reporting using business intelligence tools for data analysis and visualization is desirable.

Experience in international peacekeeping operations is desirable.

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