Administrative Assistant

hace 4 semanas

Bogota, Colombia ManpowerGroup Talent Solutions A tiempo completo

**Location**:Bogota, Colombia

**Position**: Full-time (On-site)

**Work Schedule**: M-F 8:00 am - 5:30 pm

**Main Objective**

**Role and Responsibilities**

These responsibilities include but are not limited to:

- **Administrative**_
- Weekly/monthly follow-up to any expenses report to Colombian staff
- Follow-up to get finalized Admin documentation
- Receive and administer invoices of services and coordinate with external accountants Montt Colombia
- Responsible to purchase services/products/equipment when needed
- Filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Screening phone calls and routing callers to the appropriate party.
- Handle WeWork visits, including registering guests, greet and assist visitors, book rooms for business meetings when needed.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
- Help standardizing Admin procedures in SharePoint and announce them internally.
- Planning meetings and taking detailed minutes
- **HR**_
- Making sure that the new hire paperwork process is being completed, order and gets equipment on time
- Assist in the offboarding paperwork process and return of equipment.
- Assist in any employee’s changes of status (role, supervisor, pay, address) paperwork and update database in the HR platform Paylocity
- Draft-up job descriptions in English, update them accordingly and get final approvals.
- Distribute HR memos/communication.
- Add new hires or delete former employees in HR systems and WhatsApp group.
- Present onboarding sessions to new hires and set up onboarding sessions between new hires and supervisor
- Monitor that all employees sign paychecks by month and appendix to their contracts.
- File employee documentation in Paylocity and internally (SharePoint)
- Communicate with external accountants (Montt Colombia) to get employee’s information to update HR platform.
- Inform accountants about any payroll news before the 25th of the month.
- Assist in setting up GPTW workshops and keep track of the action plan to maintain certification.
- Assist in any HR project per parent company request.
- Address employee’s concerns/requests related to workplace and working relationships.

**Qualifications and Education Requirements**
- Years of relevant experience: 0 - 2 years
- Education: Associate degree/bachelor’s degree in Admin & finance, Business Admin or HR related field.
- Proficient at Microsoft office suite, Internet, Office 365 apps
- Conversational English level
- Hands-on experience with an HRIS or HRMS
- Basic knowledge of Colombian labor laws

**Winning Behaviors, competencies, skills**
- Tactful
- Willingness to learn.
- Professionalism
- Resourceful
- Independent
- Team-oriented
- Attention to detail and problem solving skills
- Judgment and Decision Making
- Able to make well-informed decisions about workplace problems or procedures.
- Positive attitude
- Responsible
- Anticipate the needs of others

Pay: $3,400,000 per month

Ability to commute/relocate:

- Bogotá, Distrito Capital, Cundinamarca: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you bilingual or can you fluently communicate in English?

**Experience**:

- administrative: 1 year (required)

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