Administrative Coordinator

hace 4 meses

Bogotá Cundinamarca, Colombia Alianza para Bosques, A.C. A tiempo completo

**Position summary**:
At Rainforest Alliance we are looking for a performance oriented, collaborative and impact driven Administrative Coordinator, responsible for providing financial, compliance and administrative at Rainforest Alliance in Colombia contributing to the management of the activities of the interventions related to support the REAL Project
- UK Pact.

S/he will provide financial support, manage agreements in close coordination with the Project Manager, and coordinate logistics of various events (including visits). This position does not supervise staff.

**Project context**:
Rainforest Alliance has initiated a 3-year project in Colombia called "Resilient Amazonian Landscapes to Improve the Equality of People and Nature" (the Project) in the departments of Caquetá, Guaviare and Putumayo, to develop cocoa and Non-Timber Forest Products value chains with a Gender Equality and Social Inclusion (GESI) approach as an alternative to improve the livelihoods of communities, increase their resilience to climate change, contribute to contain deforestation and promote forest restoration in the departments of Guaviare, Putumayo and Caquetá. The expected results are:

- Women and youth increase their leadership and meaningful participation in production and decision-making processes in cocoa and PBNM.
- Communities improve their resilience to climate change events through the strengthening of production systems and sustainable resource management in the prioritized landscapes.
- Cacao producers and NTFP organizations (associations and cooperatives) have access to financing mechanisms and new markets to increase their income from sales.

**Responsibilities**:

- The Rainforest Alliance’s Core Values are Impact, Change, Collaboration, Openness and Trust and as such they form the basis of the behaviors we demonstrate.
- Oversee agreement or contractual administration, including gathering all the documentation and drafting agreements in compliance with internal policies and procedures, donor requirements and best management practices.
- Coordinate and provide technical assistance to RA staff and partners on the agreement administration responsibilities, donor regulations, and donor award management.
- Ensure consultants’ invoices and subcontractors or recipients of sub-agreements are reviewed for accuracy and proper documentation (fiscal local requirements).
- Manage payments, contracts and invoices as well as keep records of all supporting documentation.
- Maintain awards and supporting documentation in RA’s designated contract database. Periodically review information in this database to ensure files are complete and up to date.
- Provide administrative support to the entire project team in the coordination of events, workshops and meetings with donors, partners and beneficiaries and other RA teams, including participation in events.
- Coordinate logistics for monthly meetings, booking of meeting rooms, coffee breaks, lunch, etc., and take meeting notes.
- Assist in the travel logistics which includes the purchase of airline tickets, hotel reservations and car reservations (this includes project vehicles and leased vehicles if necessary).
- Support in making contracts and MoU in accordance with donor requirements and policies of the Rainforest Alliance.
- Coordinate the translation of documents Spanish-English and English-Spanish.
- Maintain physical and electronic files and,
- Other duties assigned.

**Qualifications**
- Bachelor’s degree required in Accounting/Financial/Administrative Management.
- Minimum 2 years’ experience in administrative tasks and managing / processing information related to environmental projects in public and/or private organizations.
- Highly proficient in Microsoft Excel, Word, Outlook and working knowledge of PowerPoint.
- Effective oral and written communication skills and ability to multi-task.
- Written and verbal proficiency in English preferred.
- Initiative, self-motivated, resourceful, detail-oriented, dependability, strong attention to detail. Excellent interpersonal skills with ability to interact culturally and linguistically with diverse internal and external individuals.
- Ability to travel a minimum of 5% per year, nationally.

**Job Level**: 6

**Salary**: Commensurate with experience

**Deadline**: 13 September 2024

**Who we are**:
The Rainforest Alliance is creating a more sustainable world by using social and market forces to protect nature and improve the lives of farmers and forest communities. To achieve our mission, we partner with diverse allies around the world to drive positive change across global supply chains and in many of our most critically important natural landscapes.

Our alliance spans 70 countries and includes farmers and forest communities, companies, governments, civil society, and millions of individuals. Together we work to protect forests and biodiversity, take action on climate, and promote the rights and improve the livelihoo

  • Administrative Coordinator

    hace 1 semana

    Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    Job Overview: Bruntwork is seeking an experienced Administrative Coordinator to join our team. In this role, you will be responsible for maintaining and updating spreadsheets, coordinating with state agencies, and providing exceptional customer service.

  • Administrative Operations Coordinator

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    **Job Title:** Administrative Operations Coordinator**Overview:Bruntwork, a leading event ticketing company, seeks an organized and detail-oriented Administrative Operations Coordinator to support daily operations.**Estimated Salary:** $45,000 - $55,000 per year**Responsibilities:**

  • Virtual Skincare Administrative Coordinator

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    About BruntworkWe are a growing company looking for a skilled Virtual Skincare Administrative Coordinator to join our team.Estimated Salary: $35,000 - $45,000 per yearJob Description:The Virtual Skincare Administrative Coordinator will play a crucial role in supporting our healthcare providers by managing administrative tasks, providing top-tier customer...

  • Customer Success Coordinator

    hace 3 días

    Cundinamarca, Colombia Million and Up A tiempo completo

    Expand your career path as our next Customer Success Coordinator! A great opportunity FAR FROM A CALL CENTER $ 3 Million COP + $ USD Bonuses | 40 hours | 100% Remote | No calls | 2 days off | Health insurance | Everywhere from Colombia We are a technology US company focused on the real estate market currently looking for a Customer Successs Coordinator who...

  • Billing Coordinator

    hace 4 meses

    Bogotá, Cundinamarca, Colombia Hilton A tiempo completo

    Billing Coordinator A Biling Coordinator will assist in audit and closing of groups and events that occur within the Hotel, to identify discrepancies between Contract/Addendum/Banquet Check and solving them with the corresponding areas, and delivered every group closed, to financial area. **What will I be doing?** As Biling Coordinator, you will assist in...

  • Facilities Coordinator Locativo

    hace 4 meses

    Bogotá, Cundinamarca, Colombia CBRE A tiempo completo

    **Facilities Coordinator Locativo** **Job ID** - 181781**Posted** - 10-Sep-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Engineering/Maintenance **Location(s)** Bogota - Distrito Capital de Bogota - Colombia - CBRE es la empresa número uno en Mexico y en el Mundo en Servicios Inmobiliarios y estamos solicitando a un...

  • Project Administrative Coordinator

    hace 3 meses

    Bogotá, Cundinamarca, Colombia Rainforest Alliance Colombia A tiempo completo

    **Position summary**: Under the leadership of the Project Manager for the Resilient Amazon Landscapes project (REAL), and under coordination with the Finance and Compliance Managers for Latin America, the Administrative Coordinator will be responsible for providing support with planning, document preparation, meeting coordination and scheduling, procurement,...

  • Business Operations Coordinator

    hace 3 semanas

    Cundinamarca, Colombia Sagan A tiempo completo

    Job Title: Business Operations CoordinatorSalary Range: Up to $2600 USD per monthAbout the RoleWe are seeking a highly organized and proactive Business Operations Coordinator to support our Legal department's Transactions team at Sagan, an exclusive membership community for top executives and founders.Key ResponsibilitiesMaintain and organize transaction...

  • Administrative Operations Coordinator

    hace 4 semanas

    Bogotá, Bogotá D.E., Colombia Nielseniq A tiempo completo

    Job OverviewWe are seeking an experienced Administrative Operations Coordinator to join our team at NielsenIQ. This role will provide administrative support and operational assistance to our sales team, ensuring seamless execution of tasks related to invoicing, contract management, and other operational duties.ResponsibilitiesContract Management: Assist in...

  • Virtual Administrative Coordinator

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    This is a remote position with an estimated hourly rate of $25.41 based on a 20-hour per week schedule, translating to a monthly salary of approximately $4,079 in California. The role offers the potential for increased hours.Job DescriptionAs part of the Bruntwork team, you will work with a client database of 400-500 entries across multiple software systems....

  • Operations Coordinator

    hace 3 meses

    Bogotá, Cundinamarca, Colombia Smashachusetts LLC A tiempo completo

    The Operations Coordinator plays a pivotal role in ensuring the smooth functioning of our organization. You will report directly to senior management and work directly with all team members, and will be responsible for scheduling, invoicing, collections, contracting, customer onboarding, and other essential support functions. This role is vital in...

  • Law Firm Administrative Coordinator

    hace 4 días

    Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    **Job Overview**We are seeking a highly organized and detail-oriented Law Firm Administrative Coordinator to support our legal team in various administrative and case preparation tasks.Estimated Salary: $45,000 - $60,000 per year**Job Description**The successful candidate will assist attorneys with case preparation and file management, supporting the legal...

  • Construction Coordinator

    hace 3 días

    Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    Company Overview">Bruntwork is a leading tiling services business committed to providing top-notch services. We are currently seeking a skilled Construction Coordinator to join our team.">Job Description">We offer a competitive salary of $60,000 - $80,000 per annum for this role, depending on experience. As a Construction Coordinator with Bruntwork, you will...

  • Strategic Operations Coordinator

    hace 6 días

    Bogotá, Bogotá D.E., Colombia Entrepreneur Cooperative A tiempo completo

    About the Role: The Entrepreneur Cooperative seeks a skilled Strategic Operations Coordinator to provide high-level executive support and strategic coordination in a dynamic software development environment. This remote position combines administrative expertise with business acumen, ideal for individuals who excel in fast-paced, tech-driven environments.

  • Specialized Talent Administrator

    hace 4 meses

    Bogotá, Cundinamarca, Colombia Cielo A tiempo completo

    **Company Description** Are you ready to accelerate your career? Join Cielo as a** Specialized Talent Administrator & Coordinator!** A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success! Cielo is a brand that reflects our big idea - that talent is rising - and with it our...

  • Administrative Operations Coordinator

    hace 3 días

    Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    Job OverviewThis is a remote position offering a flexible schedule during client business hours (9:00 AM - 6:00 PM Livermore, CA Time) for 20 hours per week, Monday through Friday.About the JobWe are seeking a highly organized and detail-oriented Administrative Operations Coordinator to join our team at Bruntwork. The successful candidate will be responsible...

  • Listing Coordinator

    hace 4 meses

    Bogotá, Cundinamarca, Colombia Hire Emerald A tiempo completo

    **PLEASE SUBMIT YOUR CV IN ENGLISH*** **Listing Coordinator Job Description** Position Overview: We are seeking a highly organized and proactive Listing Coordinator to join our team. This role is essential in helping the office grow, reduce unnecessary costs, and maintain excellent client relationships. As the Listing Coordinator, you will support the team...

  • Chief Administrative Coordinator

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Tbwa ChiatDay Inc A tiempo completo

    Nubank, a pioneering digital banking platform, is on a mission to empower people by simplifying financial services. With operations in Brazil, Mexico, and Colombia, serving millions of customers, we aim to create a more accessible and user-friendly experience.Job Description:The role of the Chief Administrative Coordinator will be to provide high-level...

  • Executive Administrative Coordinator

    hace 1 día

    Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    Job DescriptionThis is a remote position with a 24-hour workweek, spanning Mondays to Thursdays from 9am-5pm GMT+11. As an Executive Administrative Coordinator at Bruntwork, you will be responsible for providing top-notch administrative support to drive efficient business operations.About the RoleYou will report directly to senior management and undertake...

  • Senior Administrative Coordinator

    hace 3 días

    Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    **Job Title:** Senior Administrative CoordinatorAt Bruntwork, we are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. As a key member of our team, you will play a critical role in ensuring the smooth day-to-day operations of the office.**About the Role:**This is a remote position with flexible hours within 8am...