Strategic Operations Assistant and Board Secretary

hace 7 días


Bogota, Colombia Emapta A tiempo completo

**Job Information**:
Job Family

**Back Office***

Work Arrangement

**Permanent WFH***

City

**Bogota***

State/Province

**Distrito Capital de Bogotá***

Country

**Colombia***

**Revolutionize Operations and Governance in the Wellness Industry**

Experience the transformative power of joining Health First Network (HFN) Association Inc., a trailblazing collective of independent natural health and wellness retailers dedicated to fostering healthier communities across Canada. At HFN, it's more than just a job; it's a calling to make a tangible impact on the well-being of Canadians. Imagine being part of a network driven by a shared passion for people, community, and environmental stewardship. Our collaborative ethos ensures that every voice is heard and valued, fueling innovation and driving positive change in the natural health industry. Join us and be inspired to reach new heights, supported by a community that champions growth, collaboration, and integrity. Welcome to a workplace where making a difference is not just a goal, but a way of life.

**A Preview of Your Role**

Be part of our client’s team as a **Strategic Operations Assistant & Board Secretary Assistant**. Support strategic planning meetings, manage operational tasks, and facilitate board governance duties. Utilize advanced technology solutions to enhance company operations and stakeholder engagement.

**Fuel Your Career with Purpose and Impact**

Employment Type: Indefinite Term Contract
- Shift: Monday to Friday | 8:00 am to 5:00 pm or 9:00 to 6:00 EST
- Work Setup: Remote / Work from Home

**Ignite Your Success with Essential Skills**
- Governance Knowledge: Understanding board roles, responsibilities, and best practices in nonprofit or corporate governance.
- Strategic Planning and Operational Management: Experience managing meetings and operational scorecards. Training provided for scalability.
- Technological Proficiency: Expertise in managing and utilizing Microsoft To Do, Microsoft Systems, Hubspot, Slack, and board portals. Openness to aggressively learn and deploy advancements in AI technology.
- Exceptional Administrative Skills: Demonstrated ability in agenda management, minutes recording, and maintaining up-to-date legal and governance documentation.
- Leadership and Communication: Proven ability to effectively communicate with and support senior leaders, board members, and external stakeholders. Strong leadership skills that inspire collaboration and innovation within the team.
- Analytical and Problem-Solving Skills: Strong organizational, time-management, and analytical skills. Ability to multitask in a fast-paced, deadline-driven environment while maintaining attention to detail.
- Education: Administrative or related.
- Tech Stack: Experience using Microsoft Office and IA.
- Plus: Exposure to helping a CEO/founder run the company is ideal (big plus).
- Additional Information:

- Detail-Oriented: Exceptional attention to detail in all aspects of work.
- Innovative Thinking: Creative thinker open to new challenges and solutions.
- Learning and Adaptability: Eagerness to learn and adapt in a dynamic, fast-paced environment. Supportive of a diverse range of practices within a busy department.
- Ongoing Development: Training provided as needed to support acquiring and enhancing skills relevant to the role.
- Discretion and Urgency: High sense of discretion with an understanding of the importance of urgency and priority management.
- Multitasking: Ability to multitask effectively in a deadline-driven environment.
- Communication: Excellent written and verbal communication skills, with a proven ability to effectively engage with senior leaders and board members.
- Solution Orientation: Initiative-taking and solution-focused approach to ensure efficient team operation within established guidelines.
- Organizational Skills: Strong organizational, time-management, and ability to analyze calendars and identify efficiencies.
- Interpersonal Skills: Strong ability to build and maintain effective working relationships with both internal and external stakeholders.
- Leadership: Demonstrated leadership skills, with the ability to motivate and engage others in a collaborative team environment.
- Technical Proficiency: Solid knowledge of MS Office and willingness to learn new technologies.

**Elevate Your Role with Vital Tasks**
- Strategic and Operational Support: Facilitate administrative duties of strategic planning meetings, manage operational scorecards and meeting follow-ups, and integrate advanced technology solutions, including AI advancements, to enhance company operations and minutes.
- Board Governance and Secretary Duties: Organize and attend board meetings, draft agendas, record minutes, and maintain corporate records. Ensure governance policies are regularly reviewed as per the workplan and oversee the board planning calendar.
- Technology and Communication Tools: Utilize Microsoft To Do, Microsoft Systems, Hubspot, Slack,


  • Executive Assistant

    hace 2 semanas


    Bogota, Colombia WhiteCrow Research A tiempo completo

    **Job description** **The opportunity is for the role of Executive Assistant / Secretary with a global leader in the Energy Industry** **Location**: Dhahran, Saudi Arabia Fluency in English is a Must **Minimum Requirements** - Strong experience as a professional secretary or personal assistant, providing outstanding high level support. - You will be...


  • Bogota, Colombia Strategic Partnership Manager A tiempo completo

    Duties and Responsibilities: 1. Develop a structured, step-by-step method to connect and manage relationships with partners. 3. Find research partners and get them interested in working with us by identifying key people involved. 4. Work with higher-level management and sales/marketing teams to ensure our goals match with new and existing partners. 5....

  • Operations Assistant

    hace 4 semanas


    Bogota, Colombia Sagan A tiempo completo

    **Job Title: Operations Assistant** **Location**: Remote (CST Timezone) **Work Schedule**: Monday to Friday, 9 AM - 5 PM CST We are seeking a motivated Operations Assistant to join our team and play a key role in building our deal intake machine for potential business acquisitions. You will be responsible for collecting essential documents and information...

  • Executive Assistant

    hace 4 semanas


    Bogota, Colombia Sagan A tiempo completo

    **Job Title: Executive Assistant - Latam** **Location**: Remote (EST Timezone) **Working Schedule**: Monday - Friday, 9:00 AM to 6:00 PM EST Our company is seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to our CEO and COO. As an Executive Assistant, you will play a crucial role in enabling...


  • Bogota, Colombia JPMorgan Chase & Co A tiempo completo

    **JOB DESCRIPTION** As an Assistant Vice President and Assistant General Counsel - Governance Attorney, you will be part of the Subsidiary Corporate Governance Team of the Americas, based in Bogotá, Colombia. You will support all matters relating to subsidiary corporate governance, legal, regulatory and internal policy requirements and processes for a...

  • Secretary/assistant

    hace 2 semanas


    Bogota, Colombia Schlumberger A tiempo completo

    **_ Administrator/Office Supervisor_** **About SLB** We are a global technology company, driving energy innovation for a balanced planet. Together, we create amazing technology that unlocks access to energy for the benefit of all. Our inclusive culture is the key to our success. We collaborate with our internal community of colleagues, alumni, and our...

  • Executive Assistant

    hace 4 días


    Bogota, Colombia Solvo Global S.A.S A tiempo completo

    At Solvo Global we are looking for an Executive Assistant. **Position** Executive Assistant **Client** Emerald Management & Consulting LLC **Schedule** Monday to Friday 8:00AM to 6:00PM **PST** 10:00AM - to 8:00PM **COL time** **Salary**: $3.400.000 **COP** **Advanced Level of English required.** **Must have**: - **Previous experience as an executive...


  • Bogota, Colombia United Nations A tiempo completo

    Result of Service Within the duration of the contract, the Colombian National Consultant on the public policy to dismantle illegal armed groups and criminal organizations, the implementation of the public policy of Defense and Security and Comprehensive Security System for the Exercise of Politics is expected to provide support in the drafting of documents...

  • Operations Assistant

    hace 2 meses


    Bogota, Colombia The Upright Company A tiempo completo

    Key Responsibilities: Coordinate and schedule meetings, organize and file documents, and manage correspondence Arrange and support HR compliance Evaluate a nd participate the Guest Service process Support the implementation of new operational procedures Monitor and track budgets, generate reports, and analyze data Work with other team members to solve...

  • Executive Assistant

    hace 4 semanas


    Bogota, Colombia Ralh Construction A tiempo completo

    **Position Summary**: We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role involves managing high-level administrative tasks, coordinating schedules, ensuring smooth communication within the organization, and assisting with personal appointments and family trip planning. Discretion and professionalism are...


  • Bogota, Colombia Palladium Group, Inc. A tiempo completo

    **Finance and Operations Manager - Territorios Forestales Sostenibles** **Project Overview and Role**: **Primary Duties and Responsibilities**: Palladium is seeking a Finance and Operations Manager with experience managing international development programme finances, including for the FCDO. The individual must also have the skill set to support the...

  • Executive Assistant

    hace 4 semanas


    Bogota, Colombia RecLatam A tiempo completo

    Build your carrer with us, we are looking for a: Executive assistant **Location**: Remote **Position Type**: Part-Time (1 pm to 5 pm EST) **Overview**: We are seeking a proactive and organized Executive Assistant to support our client, a prestigious law firm located in Charlotte, North Carolina. As an Executive Assistant, you will play a crucial role in...

  • Operations Associate

    hace 3 semanas


    Bogota, Colombia Sagan A tiempo completo

    **Job Title: Operations Associate** **Location**: Remote (MST Time Zone) **Working Schedule**:Monday-Friday, 9:00 AM to 5:00 PM (MST) **About Us**:Our company is a leading provider of high-quality trailers, committed to delivering exceptional service to our customers. We are currently seeking a highly skilled and motivated Operations Associate to join our...


  • Bogota, Colombia United Nations A tiempo completo

    This position is located in the Regional Office for the Andean Region and Southern Cone (ROCOL), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Bogota, Colombia. The Assistant Cooperation and External Relations Officer will report to the Senior Programme Officer of ROCOL and will work under the overall guidance of the...


  • Bogota, Colombia Johnson & Johnson A tiempo completo

    At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity. Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130...


  • Bogota, Colombia Adidas A tiempo completo

    What will you do? - Ensure the expected consumer experience for CONFIRMED APP articles in NAM and LAM- What type of projects will you be involved in? - All ONLINE DROPS that come through CONFIRMED APP in US, CA, MX and BR- With what will you work? - +8 different integrated systems that compile all necessary information to make a product launch- Who will be...


  • Bogota, Colombia Kyndryl A tiempo completo

    Who We Are Kyndryl is a market leader that thinks and acts like a start-up. We design, build, manage, and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our...


  • Bogota, Colombia Kyndryl Colombia SAS A tiempo completo

    **Why Kyndryl** Kyndryl is a market leader that thinks and acts like a start-up. We design, build, manage, and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our...


  • Bogota, Colombia adidas A tiempo completo

    What will you do? – Ensure the expected consumer experience for CONFIRMED APP articles in NAM and LAM   What type of projects will you be involved in? – All ONLINE DROPS that come through CONFIRMED APP in US, CA, MX and BR   With what will you work? – +8 different integrated systems that compile all necessary information to make...

  • Virtual Assistant

    hace 3 semanas


    Bogota, Colombia ProcesosBilingues A tiempo completo

    **Title: Virtual Assistant** Are you skilled at managing calls, scheduling appointments, preparing clients for Zoom meetings, and handling administrative tasks with finesse? We're looking for a proactive Virtual Assistant to join our team! **Responsibilities**: - Make phone calls and manage correspondence efficiently. - Schedule and confirm appointments...