Personal Assistant to Co-founder

hace 2 semanas

Bogota, Colombia FiltaGlobal A tiempo completo

Join an Exceptional Team as a Personal Assistant to the Co-Founder & Chief Growth Officer
- It’s a big role, and we need someone who can ramp up quickly when it comes to new information and learning new things. Therefore, we’re looking for someone with deep career ambitions and someone who truly believes in the value of this role as their calling.
- Over time, the goal is that you’ll become an extension of the GGO by having the ability to anticipate not only potential needs, but blindspots you may see around the corner, and remember things before them. Because of this, the ability to build trust quickly is critical.
- Get to learn and gain experience in eCommerce and work with the latest technologies on the market.
- Hybrid Role - required to go to our Bogotá office 2 x a week. (Santa Bárbara).
- Indefinite term contract + Internet Allowance + Prepaid Healthcare with Colsanitas for you and one dependant + others

**Why Us?**

At Filta, we're the go-to hub for connecting top talents across LATAM with businesses in Australia, New Zealand, the United States, Canada, and the United Kingdom. Specializing in eCommerce and Digital Marketing, we offer a supportive environment where great minds thrive and gain exposure in the international market.

**About the Role**

As a Personal Assistant, you'll play a pivotal role in optimizing the efficiency of our CGO by handling administrative, operational, sales, and strategic tasks. Your ability to understand the value of the CGO's time is crucial, ensuring seamless operations and allowing the CGO to focus on high-level growth activities.

**Key Responsibilities & Accountabilities**

**Organizational Efficiency**:Streamline administrative processes to maximize the CGO's time.
- Manage schedules, appointments, and travel plans.
- Prepare meeting agendas and materials.

**Gatekeeping and Problem Solving**: Serve as a gatekeeper for operational difficulties and autonomously resolve them.
- Handle operational queries and triage concerns.
- Implement proactive problem-solving solutions.

**Attention to Detail**:Maintain a high level of detail in carrying out tasks and responsibilities.
- Review outgoing messages for errors and completeness.
- Fact-check and prepare reports for data accuracy.

**Time Management**:Effectively handle schedules and deadlines.
- Prioritize tasks based on urgency and relevance.
- Remind the CGO of future deadlines and duties.

**Confidentiality**: Ensure the security and confidentiality of sensitive information.
- Preserve sensitive information and maintain discretion.

**About You**

We're looking for someone with:

- A strong work ethic and positive attitude.
- Strong time management skills and flexibility to manage multiple projects.
- Clear verbal and written communication skills.
- Adaptability and flexibility to accommodate tight project deadlines.
- Financial and legal literacy for contributing to projects in those areas.
- Comfort with technology and a keen interest in AI.
- Autonomy and speed with mínimal errors.
- A process-oriented mindset.

**Position Prerequisites**
- At least 1+ years of experience supporting a CEO or executive in the past. Administrative experience may apply.
- Experience with creating systems, manuals, and processes that can be easily followed.
- You can hold your own. You make decisions decisively and can take very direct feedback.
- You crave personal growth, without ever wanting to be the CEO.
- You are a rock-solid communicator.
- You present information clearly and with no errors, whether that is in written or verbal communication.
- You’re highly adaptable and flexible, as this role is ever-changing in its nature as new projects come to light as such.
- You’ll be contributing to projects related to sales, finance, and legal elements, so a strong appetite and experience in financial and legal literacy is desired.
- You thrive in fast-paced environments, with tight deadlines, and with a rigorous eye for detail and accuracy.
- You take a lot of pride in your outcomes, whether that’s booking just the right dinner reservation, or facilitating the final signing on a business acquisition.
- Be great with technology, interested in AI, and determined to learn new things quickly.
- Able to move fast with mínimal/no error, autonomously.
- Can catch even the smallest grammar mistakes.
- Must be process-oriented.
- The software we use includes G-Suite, ClickUp, Typeform, Zoom, etc.
- Must be smart and resourceful. Someone who can overcome a challenge by thinking outside of the box.
- Must be open to embracing the entrepreneurial lifestyle.
- Must have experience working in a fast-paced environment.
- All around, someone who has the drive and determination to do great things.

**Benefits and Perks**
- An indefinite contract that includes all the Colombian government benefits (13th-month salary, unemployment insurance, interest on unemployment insurance, health care service, pension, labor risk administration,

  • Personal Assistant

    hace 7 días

    Bogota, Colombia Yara A tiempo completo

    Date posted: May 26, 2023- Location: Bogota, Bogotá D.C., CO- Job Function: Human Resources- Job Type: Permanent- Job Requisition ID: 16149**Personal Assistant**: **About the Unit**: We currently have a vacancy for the Personal Assistant position, we require a person who is experienced and highly motivated and is proactive and resourceful. The main...

  • Personal Assistant

    hace 4 días

    Bogota, Colombia Dev-Pro A tiempo completo

    **Description**: Are you in Colombia, Argentina, Brazil, Chile, or Costa Rica? Join us as we actively recruit in these locations, offering a comfortable remote environment. Submit your CV in English, and we’ll get back to you!We invite an organized, proactive, and motivated individual to join Dev.Pro as a Personal Assistant who will be helping our...

  • Senior Administrative Assistant

    hace 4 días

    Bogota, Colombia JPMorgan Chase Bank, N.A. A tiempo completo

    You are a resourceful Executive Assistant who anticipates the needs of the executive and proactively solves problems. You represent the manager diplomatically at all levels of the corporate hierarchy, and possess superior interpersonal and communication skills. As the gatekeeper of all contacts with the public, clients, and staff, you will maintain a poised...

  • Legal Assistant

    hace 6 horas

    Bogota, Colombia Profesor X A tiempo completo

    **LEGAL ASSISTANT - TIEMPO COMPLETO (MONDAY TO FRIDAY) 40H** **Tipo de Empleo**:Tiempo completo. 40 hrs/semana. **Horario**:Lunes - viernes. **Contrato a término indefinido. No se trabaja los fines de Semana.** Nível Avanzado de inglés. Trabajo **PRESENCIAL** **Trabajo sin presión** Gran Ambiente laboral **Ubicación**:Bogotá,...

  • Executive Assistant

    hace 7 días

    Bogota, Colombia Opus A tiempo completo

    **Executive Assistant (Remote)** Are you a proven roll up your sleeves individual who enjoys solving growth-oriented problems? Does the below describe you? If so, please apply. If not, its probably not the right fit. You are proactive & impatient, but a friendly communicator. You are gifted at reading both people and situations effectively, priding...

  • Assistant to Monitor Usaid/colombia Support to Pdet

    hace 4 días

    Bogota, Colombia Panagora Group A tiempo completo

    **Job Information**: Project/Activity - MELSA Industry - USAID City - Bogtoa State/Province - Bogota, D.C. Country - Colombia Zip/Postal Code - 110111 HIghest Level of Education - Bachelor's Work Experience - 1-3 years Panagora Group is a woman-owned small business specializing in global health and international development. It provides monitoring,...

  • Payroll Assistant

    hace 4 días

    Bogota, Colombia IntouchCX A tiempo completo

    About IntouchCX IntouchCX is a global leader in customer experience management, digital engagement, and AI and automation solutions. We immerse ourselves in your world with curiosity, creativity, and innovation to deliver exceptional results. For over 20 years, we have scaled with soul to become a disruptive industry leader by building trusted long-term...

  • Travel Assistant

    hace 4 días

    Bogota, Colombia United Nations A tiempo completo

    This position is located within the Human Resources Unit in the United Nations Verification Mission in Colombia (UNVMC), with duty station Bogota. The Travel Assistant reports to the Chief Human Resources Unit. **Responsibilities**: Under the general supervision of the Chief Human Resources Officer, the Travel Assistant FS-5 carries out the following...

  • Virtual Assistant Law

    hace 5 días

    Bogota, Colombia Achieve Test Prep A tiempo completo

    **Role Profile: Virtual Assistant (Spanish-Speaking)** **Position Overview**: **Key Responsibilities**: **1. Client Communication**: - Communicate effectively with US-based clients in both English and Spanish. **2. Administrative Support**: - Provide comprehensive administrative support to legal professionals, managing calendars, scheduling appointments,...

  • Recruiting Assistant

    hace 5 días

    Bogota, Colombia Emapta A tiempo completo

    **Job Information**: Industry - Employment - Recruiting - StaffingSalary - $2.500.000 COP - $3.000.000 COPWork Experience - 1-3 yearsLocation - ColombiaFunctional Expertise (Verticals) - Back Office & Business SupportCity - BogotaState/Province - ChapineroCountry - ColombiaZip/Postal Code - 110221At Emapta, saying “We’re a Family” means we’re also...

  • Administrative Assistant

    hace 7 días

    Bogota, Colombia Kennedys Law A tiempo completo

    Kennedys is looking to recruit an Administrative Assistant to join the Business Services team in Bogota. The Administrative Assistant will report to the local Office Manager and be a part of the Bogota Business Services Team and will primarily support the LATAM Practice Group within Bogota. The Admin Assistant will create and maintain professional...

  • Marketing Specialist Assistant

    hace 6 horas

    Bogota, Colombia UEMURA A tiempo completo

    We are looking for a marketing assistant to support the Marekting department of our company. Technical requirements: Technical/university student or recent graduate. **Starting salary: 250USD monthly** **Salary**: $490,000 per month

  • Real Estate Virtual Assistant!

    hace 6 horas

    Bogota, Colombia ProcesosBilingues A tiempo completo

    **Join Our Team as a Real Estate Virtual Assistant!** Seeking a bilingual (English/Spanish) virtual assistant with real estate knowledge. If you're organized, tech-savvy, and customer-oriented, this role is for you! **Key Requirements**: - Fluent in English and Spanish - Real estate knowledge preferred - Strong organizational and communication skills -...

  • 03-executive Assistant

    hace 6 horas

    Bogota, Colombia Career Shepherd A tiempo completo

    **Job Title: Executive Assistant** **Schedule: Mondays-Fridays 9am-5pm EST** **Salary**:USD 800-1000** **Responsibilities** - Assist in travel bookings - Process insurance refunds, travel booking refunds, and the like - Scheduling calls - Paying and keeping track of bills - Ad-hoc admin tasks - Documentation - Updating Notion - Provide support in...

  • Accountant Assistant

    hace 4 días

    Bogota, Colombia My VA Support A tiempo completo

    My VA Support is looking for a Virtual Accountant Assistant **EXPERT ON USING EXCEL AND QUICKBOOKS **with a high English level (C1) to work 45 hours per week (WORK FROM HOME). **Working time**: - Official working hours often are Monday to Friday, From 8:00 a.m. to 5:00 p.m. Miami, FL schedule. (depending on the client needs) only 45 hour per week. **Main...

  • Executive Assistant

    hace 4 días

    Bogota, Colombia Jules A tiempo completo

    Hi there! We are Jules and our client is looking for an **Executive Assistant **! **This position is open for people residing in LATIN AMERICA*** **Key Responsibilities**: - Strategic problem-solving: Identify and resolve issues proactively, demonstrating critical thinking skills. - Context gathering: Gather relevant information to streamline...

  • Strategic Operations Assistant and Board Secretary

    hace 6 horas

    Bogota, Colombia Emapta A tiempo completo

    **Job Information**: Job Family **Back Office*** Work Arrangement **Permanent WFH*** City **Bogota*** State/Province **Distrito Capital de Bogotá*** Country **Colombia*** **Revolutionize Operations and Governance in the Wellness Industry!** Experience the transformative power of joining Health First Network (HFN) Association Inc., a trailblazing...

  • Lead Business Process Coordination Ap

    hace 7 días

    Bogota, Colombia B. Braun Business Services S.A.S. A tiempo completo

    Will be responsible of functional management of Business Process Coordination Accounts Payable & OCR Services for the hub CO. **Duties and responsibilities**: - Managing the projects / subprojects for the rollout of the incoming invoice workflow. - Support of SAP Rollout Projects. - Process analysis and identification of improvement potentials and their...

  • Virtual Assistant

    hace 2 días

    Bogota, Colombia Remote Excellence A tiempo completo

    WE ARE LOOKING FOR A VIRTUAL ASSISTANT! We are looking for a proactive, fast learner, responsible person who knows how to work with mínimal supervision and can complete all tasks. It is **INDISPENSABLE** that you have **knowledge in** **Real Estate and EXCELLENT ENGLISH (Level C1 or C2)** and know how to handle the following platforms and tasks: - CRM -...

  • Administrative Assistant

    hace 4 días

    Bogota, Colombia Avoda A tiempo completo

    We are an outsourcing company focused on the needs of small and medium businesses that seek professional, talented individuals in an array of fields such as: bookkeeping, Executive assistant, architecture and many moreThis position is responsible for assisting customers, maintaining financial records, and facilitating communication amongst departments. It is...