Field Office Coordinator

hace 2 semanas

Bogota, Colombia Solar Turbines A tiempo completo

Career Area:
Business Support Services

**Job Description**:
Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Job Purpose

The Field Office Coordinator position is responsible for the management and coordination of a broad range of field office activities of considerable complexity, in support of the district business goals and objectives. Dimensions

The FOC III support revenue recognition by processing work orders and issuing Field Service invoice instructions.

Nature and Scope

This position reports to the District Service Manager (DSM)/Machinery Management Services (MMS) Operations Manager and the incumbent works under only very general direction. Depending on the work location the incumbent may work completely remote.

This position provides support to the District Manager, MMS Operations Manager, Field Service Supervisor (FSS), Customer Service Sales Reps, Account Managers, Regional Field Engineer (RFE) and Field Employees (FSR) by performing administrative tasks, managing a wide variety of office activities and systems, including Safety and Health aspects, Work order processing system and/or ERP system and identifying and resolving problems.

Assignments may be ambiguous and the incumbent is responsible for determining work methods and coordinating projects with others. The FOC III is responsible for prioritizing the workload and the work load of others. The FOC III provides solutions to difficult problems and conflicts and coordinates decision making responsibility in the absence of District Service Manager.

Responsible for overall accuracy, completeness, confidentiality and administrative objectives and goals; may direct and monitor the work of others. The FOC III contacts external customers, as well as internal.

Principal Accountabilities

Provides logístical and administrative support for the DSM, FSS, Fleet Manager, RFE and FSR in all office administration like correspondence, presentation and travel arrangements.

Administer office management duties for stand-alone offices (if applicable). Maintain records and documentation related to HSSE, such as monthly safety briefings, accident investigation reports, safety meeting minutes and the office first aid kit

Work together with the Field Service Supervisor (scheduling & mobilization of Field employees, advising customers) and collect legal documents required by country before mobilization

Track FSR training and certification, submit certifications to CLMS. Maintaining Work Order Processing System up to date for field employee’s valid medical certificates, offshore certificates, Fitness for Duty, passports, visas, etc.

Organize offshore survival training, refresher courses and medical visits for field employees.

Manage the Invoicing Process and follow-up on customer invoicing and purchase order, prepare invoicing instructions, issuing credit notes. Generate and check for completeness of Field Service Invoice and submit to Finance for final review. Assist Accounting with past due invoices. Preparation of Interco invoicing to Finance. Manage, follow-up of the non billable and billable Work Orders (credit hours) Process. Dispatch new yearly Sales Service rates to the customers.

Creates jobs and Work Order's in Work Order Processing System and dispatch to the Field employees, processing and review after job completion (check of job report, signed timesheet, clock report hours, launch Purchase Order).

Check expense reports for Field employees according to Field Service Representative Guideline and Travel and Entertainment Policy, before approval or is rejecting the expense reports if non-compliance or missing documents.

**Qualifications**:
The Field Office Coordinator III operates with a great degree of self-sufficiency under general direction of the District Service Manager. The individual should have good judgment, and a strong understanding of the Customer Service organization and the policies and practices of the Company. The incumbent should be proficient in Microsoft Office and computer literate to learn other job specific systems such as Work Order System ERP-system HSSE, Expense Report System and Intranet Website. Language skills as required by the district.

This position requires 3 - 5 years of office experience or related administrative equivalent.

Posting Dates:
June 13, 2024 - June 27, 2024

Caterpillar is an Equal Opportunity Employer (EEO).

Not ready to apply? Join our

Talent Community

.

  • Office Coordinator

    hace 3 días

    Bogota, Colombia Hub Talent A tiempo completo

    We are looking for an Office Coordinator to join our dynamic team in Bogota, Colombia. This role serves as the primary point of contact and coordinator for our growing office. - Manage all administrative tasks including facility management, supplies, mail, and travel arrangements - Coordinate office activities and events - Provide support to visitors and...

  • Office Coordinator

    hace 4 semanas

    Bogota, Colombia Polymath Ventures A tiempo completo

    **Buscamos un Office Coordinator**: Estamos buscando a una persona proactiva, organizada y con buena capacidad de comunicación oral y escrita que se encargue de asegurar el cumplimiento de las normas laborales, migratorias, y los demás procesos regulatorios y administrativos necesarios para cuidar y administrar nuestra nueva oficina en...

  • Office Coordinator

    hace 3 semanas

    Bogota, Colombia Betsson Group A tiempo completo

    The role of Office & HR Coordinator ensures excellent employee experience in Bogotá office, by managing office administration, work environment and BEE activities, and supporting HR Manager in the agreed HR and Administrative related areas. **A FLAVOUR OF WHAT YOU WILL BE DOING**: The main responsibilities include but are not limited to: **OFFICE**: -...

  • Office & HR Coordinator

    hace 4 días

    Bogota, Colombia Betsson Group A tiempo completo

    The role of Office & HR Coordinator ensures excellent employee experience in Bogotá office, by managing office administration, work environment and Wellness activities, and supporting HR Manager in the agreed HR and Administrative related areas. - RECRUITER - PAULA GUERRA**A FLAVOUR OF WHAT YOU WILL BE DOING**: The main responsibilities include but are not...

  • Office Coordinator Colombia

    hace 2 semanas

    Bogota, Colombia Global66 A tiempo completo

    Somos una Tribu compuesta por más de 200 personas de diferentes nacionalidades, situadas en varios países (Chile, Argentina, Perú, Brasil y Colombia) Nos conectamos a través de un servicio que no cree en las fronteras, tenemos conciencia de grupo, nos apasiona lo que hacemos y celebramos cada logro como si ganara nuestro equipo favorito. Nos hemos...

  • Office and Facilities Coordinator

    hace 3 semanas

    Bogota, Colombia Gensler A tiempo completo

    Your Role The Office Coordinator and Facilities will provide a welcoming, efficient, clean, and safe environment, along with support for administrative and daily office operations. Reporting to office leadership, you will have the opportunity to become the culture “champion” for the office and make an impact on visitors, clients, and internal customers....

  • Sr Office Coordinator

    hace 4 semanas

    Bogota, Colombia J.S. Held A tiempo completo

    **Are** **you** **looking** **to** **join** **an** **organization** **that** **is** **growing** **and** **dynamic?** **What about a** **high-energy, collaborative environment that rewards **hard work**?** J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value...

  • Sr Office Coordinator

    hace 4 semanas

    Bogota, Colombia J.S. Held A tiempo completo

    **Are** **you** **looking** **to** **join** **an** **organization** **that** **is** **growing** **and** **dynamic?** **What about a** **high-energy, collaborative environment that rewards **hard work**?** J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value...

  • Operations Coordinator

    hace 3 semanas

    Bogota, Colombia Sagan A tiempo completo

    **Job Title: Operations Coordinator** **Location**:Remote (CST Timezone) **Work Schedule**: Monday - Friday, 9:30 AM to 6 PM CST **Role Overview**: We are seeking a dynamic and highly organized Operations Coordinator to join our team. As our Operations Coordinator, you will be the linchpin of our operations, responsible for more than just customer service....

  • (Real Estate) Transaction Coordinator + Video

    hace 2 meses

    Bogota, Colombia VirtuPartner A tiempo completo

    **Responsibilities**: - Coordinate and manage all phases of real estate transactions, from opening to closing. - Effectively communicate with agents, lenders, attorneys, and other professionals involved in transactions. - Monitor deadlines and ensure all parties meet their contractual obligations. - Assist in hiring and training new real estate...

  • (Real Estate) Transaction Coordinator + Video

    hace 2 días

    Bogota, Colombia VirtuPartner A tiempo completo

    **Responsibilities**: - Coordinate and manage all phases of real estate transactions, from opening to closing. - Effectively communicate with agents, lenders, attorneys, and other professionals involved in transactions. - Monitor deadlines and ensure all parties meet their contractual obligations. - Assist in hiring and training new real estate...

  • Office Coordinator Bogotá, Colombia

    hace 4 semanas

    Bogota, Colombia Swiss RE A tiempo completo

    **Swiss Re - Office Coordinator (Bogota)**: **What You'll Do** - Be the face of Swiss Re! Greet visitors, register them, and ensure a smooth check-in process. Manage visitor information systems and ensure confidentiality. - Maintain a professional and welcoming reception area. - Ensure client facing meeting room is kept clean and tidy. - Arrange local and...

  • Office Coordinator Bogotá, Colombia

    hace 4 semanas

    Bogota, Colombia Swiss RE A tiempo completo

    **Swiss Re - Office Coordinator (Bogota)**: **What You'll Do** - Be the face of Swiss Re! Greet visitors, register them, and ensure a smooth check-in process. Manage visitor information systems and ensure confidentiality. - Maintain a professional and welcoming reception area. - Ensure client facing meeting room is kept clean and tidy. - Arrange local and...

  • Procurement Coordinator

    hace 3 semanas

    Bogota, Colombia Sagan A tiempo completo

    **Job Position: Procurement Coordinator - Latam** **Employment Type: Part-Time (20 hours/week)** **Location**:Remote (CST Timezone) **Schedule**: Monday to Friday, 10:00 AM to 02:00 PM CST **About the Role**: As a Procurement Coordinator, you will spearhead the acquisition of goods and services by initiating and managing communications with potential...

  • Brand Coordinator

    hace 3 semanas

    Bogota, Colombia Inner Circle A tiempo completo

    **Brand Coordinator** **Years of experience**: 1+ year **Country**: Colombia, Mexico, Netherlands **Language**: Spanish Intermediate to Native **Do you speak English and Spanish (LATAM) like a native and looking for an exciting position? And are you hands-on and looking to gain real working experience in the field of launching new cities? Then we’re...

  • CRM Coordinator

    hace 3 semanas

    Bogota, Colombia Sagan A tiempo completo

    **Job Position: CRM Coordinator** **Location**: Remote (EST Timezone) **Working Schedule**: Monday - Friday, 9:00 AM to 5:00 PM EST **J**ob Description**: Join our team as a CRM coordinator, where your critical thinking and attention to detail will play a vital role in maintaining the accuracy of our prospect data. Initially, you will focus on reviewing...

  • Administrative Logistic Coordinator

    hace 2 meses

    Bogota, Colombia LFB IMPORTS, INC A tiempo completo

    We are looking for a Professional Bilingual Coordinator. Willingness to do training in, Purchasing, Logistics and some Customer Service. Fluency in English is a must. The Salary offered is US$850.00 per month. A short 1 minute video presentation along with the resume is required. The Schedule will be determined later, but it will be mostly Office Hours....

  • Marketing Coordinator

    hace 5 días

    Bogota, Colombia Anton Paar Colombia S.A.S. A tiempo completo

    **Anton Paar Colombia S.A.S. | Bogotá D.C., Colombia**: **Responsibilities**: The Marketing Coordinator will be responsible of following activities: - Support marketing campaigns, ensuring seamless execution and delivery of key messages - Assist in the promotion and production of webinars and seminars. - Support in the coordination and follow-up of events,...

  • Marketing Coordinator

    hace 2 meses

    Bogota, Colombia Hilton A tiempo completo

    A Marketing Coordinator will work with the Director of Business Development or Marketing Manager to assist in the implementation of the marketing plan to increase hotel brand awareness. **What will I be doing?** As Marketing Coordinator, you will work with the Director of Business Development or Marketing Manager to assist in the implementation of the...

  • Head of Field Sales

    hace 4 semanas

    Bogota, Colombia DHL A tiempo completo

    **HEAD OF FIELD SALES** Bogotá, Colombia **TU OBJETIVO SERÁ**: Planear y ejecutar el presupuesto de ventas del canal en un acompañamiento constante a la fuerza de ventas para el cierre de negocios efectivos. **TUS PRINCIPALES RESPONSABILIDADES**: - Administra y dirige el rendimiento del equipo de Field Sales. - Ejecuta el plan y los objetivos de Field...