Executive Assistant

hace 24 horas


Colombia Kasa A tiempo completo

Location: Remote

Tools: Slack, Google Suite, Notion


Kasa is a leading brand and operator of flexible accommodations. Founded in 2016 by industry experts from Airbnb, KKR, and Apollo, Kasa transforms single-family, multifamily, and hotel properties into short-term rentals for modern business and leisure travelers. With a focus on technology and real estate, we’re redefining how people travel and maximizing the potential of real estate assets.


Position Overview:

We are looking for a highly organized and detail-oriented Executive Assistant to support our executive team. This fully remote role requires a proactive individual who can manage multiple tasks and ensure the smooth running of day-to-day operations. You will be responsible for managing calendars, coordinating travel, handling expenses, and providing administrative support to our executives.

Key Responsibilities:

Calendar Management:

  • Maintain and organize executive calendars, scheduling meetings and appointments.
  • Prioritize and resolve scheduling conflicts, ensuring optimal time management for executives.

Travel Coordination:

  • Plan and arrange domestic and international travel itineraries, including flights, accommodations, and transportation.
  • Prepare detailed travel schedules and provide necessary documentation for trips.

Expense Management:

  • Track and process expense reports, ensuring accuracy and compliance with company policies.

Gifts and Recognition:

  • Coordinate and manage employee and partner gift programs for special occasions (birthdays, anniversaries, “Kasaversaries”).
  • Research and recommend gifts that align with company values.

Communication Support:

  • Conduct research and compile information for various executive projects.
  • Serve as a liaison between executives, team members, and external partners as needed.

Administrative Support:

  • Assist with meeting preparation and follow-ups on action items.
  • Organize and maintain electronic files, documents, and records for easy retrieval.

General Office Tasks:

  • Provide general administrative support as required, ensuring smooth day-to-day operations.


Qualifications:

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Strong organizational and time management skills.
  • Proficiency in Slack, Google Suite, and Notion.
  • Fluent English (both written and verbal) is required.
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple tasks and prioritize effectively.


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