Executive Assistant

hace 5 días


Colombia Business Executive Coach A tiempo completo

The Executive Assistant role involves providing comprehensive administrative support to the CEO, CFO, and PM. Key responsibilities include managing phone calls, scheduling meetings, handling email correspondence, coordinating lunches, and organizing travel arrangements. The position requires excellent communication skills, attention to detail, and proficiency with various software tools.

Key Responsibilities

  • Provide seamless telephone coverage using the VOIP system, ensuring all calls are answered, screened, and messages are accurately taken and distributed.
  • Efficiently manage the calendars and emails of the CEO, CFO, and PM, including scheduling meetings and sending calendar invites with Zoom/phone details.
  • Ensure timely coordination of both in-person and virtual meetings, with regular reminders for upcoming meetings and calls.
  • Compose and respond to business correspondence, maintaining a well-organized inbox and ensuring timely responses to emails.
  • Coordinate and order lunches for the CEO, CFO, and PM, track costs, and maintain accurate logs of lunch orders and receipts.
  • Organize travel arrangements, including booking flights and hotels, and coordinating other travel needs for the CEO, CFO, and PM.
  • Demonstrate responsiveness, reliability, and a high degree of professionalism in all interactions.
  • Maintain confidentiality, discretion, and professionalism while effectively managing multiple priorities and tasks.
  • Be open to taking on additional responsibilities as needed in the future.


Requirements And Qualifications

  • High degree of professionalism at all times
  • Fluency in English with strong speaking, reading, and writing skills
  • Excellent interpersonal skills, both written and oral
  • Responsiveness and reliability
  • Ability to work independently and as a team player
  • Self-starter who is extremely organized and detail-oriented with a strong commitment to accuracy
  • Exceptional attention to detail and accuracy
  • Ability to multitask and manage priorities effectively
  • Ability to maintain a high level of confidentiality, discretion, and professionalism
  • Good judgment and problem-solving skills
  • Ability to remain calm under pressure
  • Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Adobe, and DocuSign
  • Previous administrative, finance, or accounting experience and knowledge are a plus.
#J-18808-Ljbffr

  • Colombia Assistant Launch A tiempo completo

    Are you an experienced Executive Assistant seeking meaningful, enjoyable, and growth-oriented work? Are you excited about the prospect of joining a company on a rapid growth journey? At Assistant Launch, we're offering more than just a job; we're inviting you to be part of something extraordinary. With our rapid expansion, we're on a rocketship trajectory,...

  • Executive Assistant

    hace 4 meses


    Colombia Solvo Global S.A.S A tiempo completo

    Position Title: Executive Assistant Country: Colombia Location: MURANO - Calle 40sur #41-44, Envigado, Medellín Shift Days and Hours: Monday to Friday, 8:00 AM - 5:00 PM CST Job Description: An Executive Assistant (EA) works closely with the CEO, providing one-to-one support. The EA’s responsibilities include: Acting as a point of contact between...

  • Executive Assistant

    hace 6 días


    Colombia Business Executive Coach A tiempo completo

    The Executive Assistant role at Business Executive Coach involves providing comprehensive administrative support to the CEO, CFO, and PM. Key responsibilities include managing phone calls, scheduling meetings, handling email correspondence, coordinating lunches, and organizing travel arrangements. The position requires excellent communication skills,...

  • Executive Assistant

    hace 3 meses


    Colombia Xyant Technology, Inc. A tiempo completo

    **Company Description** Xyant Technology, established in 1995, is a premier federal systems integrator that provides technical and business solutions in information technology, systems engineering, scientific support and management consulting. AWARDS Winner of Nationwide Best of the Best Small Business Award from Federal Aviation Job Title**: Executive...

  • Executive Assistant

    hace 3 meses


    Colombia Solvo Global SAS A tiempo completo

    Executive Assistant in Medallo mor! Ingles: 8.5/10 Tipo de puesto: Tiempo completo Salario: $3.200.000 - $3.500.000 al mes

  • Executive Assistant

    hace 4 meses


    Colombia WYN SOLUTIONS A tiempo completo

    **B2-C1 ENGLISH REQUIRED** **About WYN** WYN Solutions is a leading provider of outsourcing services in the marketing and advertising fields, specializing in serving the automotive industry in the United States. Our dedication to delivering top-notch marketing solutions has made us a trusted partner. **About the Role**: **Responsibilities**: - Manage and...

  • Executive Assistant

    hace 5 meses


    Colombia WYN Solutions A tiempo completo

    **About WYN** WYN Solutions is a leading provider of outsourcing services in the marketing and advertising fields, specializing in serving the automotive industry in the United States. Our dedication to delivering top-notch marketing solutions has made us a trusted partner. **About the Role**: **Responsibilities**: Manage and coordinate executives'...

  • Executive Assistant

    hace 3 meses


    Colombia JSMD Management A tiempo completo

    **About Us**: JSMD Management is a company dedicated to Insources services, and we're looking for a motivated and highly organized Executive Assistant to join our dynamic team. **Responsibilities**: - Manage and maintain executives' schedules, including organizing meetings, appointments, and travel arrangements. - Prepare and edit correspondence,...

  • Executive Assistant

    hace 4 meses


    Colombia Solvo Global SAS A tiempo completo

    Schedule: Monday to Friday - Availability from 10AM to 8PM COL **Must have**:Proven experience as an executive assistant or other relevant administrative support experience. In-depth understanding of entire MS Office suite. High school diploma. Ability to organize a daily workload by priorities. Tipo de puesto: Tiempo completo Salario: $2.500.000 -...

  • Executive Assistant

    hace 4 meses


    Colombia RVStaffing A tiempo completo

    **RedValley, the fastest-growing and coolest company in Medellín, is seeking for **a new Executive Assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a...

  • Executive Assistant

    hace 6 meses


    Colombia Neostella A tiempo completo

    **Key Responsibilities**: - Manage complex calendars and schedule appointments and meetings - Coordinate travel arrangements, including flights, accommodations, and transportation - Prepare and edit correspondence, presentations, and other documents - Create and maintain executive reports, spreadsheets, and databases - Handle confidential and sensitive...

  • Executive Assistant

    hace 6 días


    Colombia High Scale Ai A tiempo completo

    About High ScaleAt High Scale, we're redefining performance marketing with a unique blend of innovation and creativity. Our campaigns not only capture attention but also leave a lasting impact.Job SummaryWe're seeking a highly organized and experienced Executive Assistant to provide comprehensive support to our executives. The ideal candidate will be able to...

  • Executive Assistant

    hace 4 meses


    Colombia DPV Transportation Worldwide A tiempo completo

    **DPV Transportation Inc.** **Executive Assistant** We are looking for an Executive Assistant to support DPV’s President. You will Provide high level administrative support in an extremely fast paced office environment. Organize and conserve Executive’s time, be proactive in anticipating needs, assist in daily planning processes and promote the...

  • Executive Assistant

    hace 4 meses


    Colombia AI Fund A tiempo completo

    **Who We Are**: **What you will be doing**: - Provide calendar management support for our COO, Operating Partner, and Managing General Partner. - Provide business travel arrangements for our COO, Operating Partner, Managing General Partner, and other staff members as needed. - Plan and help with logistics for a variety of events for AI Fund and its...


  • Colombia Solvo Global A tiempo completo

    ¡Únete a nuestro equipo! Título del Cargo**:Executive Assistant** Horario**:Lunes a Viernes **de 8:00 a 17:00 Descripción del Trabajo: Como Asistente Ejecutivo trabajarás directamente con nuestro CEO para proporcionar soporte administrativo clave, incluyendo gestión de suministros de oficina, redacción de comunicaciones, organización de reuniones...

  • Executive Assistant

    hace 3 meses


    Colombia Anthology, Inc. A tiempo completo

    Executive Assistant Hybrid - Bogota, Colombia **ONLY CVs SUBMITTED IN ENGLISH WILL BE CONSIDERED** The Opportunity: Anthology offers the largest EdTech ecosystem on a global scale, supporting over 150 million users in 80 countries. Our mission is to provide dynamic, data-informed experiences to the global education community so that learners and educators...

  • Executive Assistant

    hace 4 meses


    Colombia Solvo Global A tiempo completo

    ¿Quieres hacer parte de un excelente equipo de trabajo? ¡Participa en nuestro proceso de selección para convertirte en Soulver! Nuestra compañía está en búsqueda de grandes talentos para hacer parte de nuestro equipo en **Medellín**. En esta ocasión buscamos un executive assistant que se encargue de realizar una serie de tareas administrativas...

  • Executive Assistant

    hace 4 meses


    Colombia Fulfillment Hub USA A tiempo completo

    The Executive Assistant / Project Manager will be responsible for providing high-level administrative support to our executive team while simultaneously managing various projects to ensure they are completed on time and within budget. This role is ideal for someone who is highly organized, detail-oriented, and capable of managing multiple tasks...

  • Executive Assistant

    hace 3 meses


    Colombia RVStaffing A tiempo completo

    Homeowner Solutions NY is committed to assisting property owners and heirs in distress. Our trusted staff will help you navigate through all the available options centered around your individual needs. We strive to empower our clients with relevant information and facts, so that they can make the best decision regarding the property. Whether you are facing...


  • Colombia Addi A tiempo completo

    About AddiWe're a fintech lender on a mission to change the way people shop, pay, and bank. Since our inception, we've powered close to 10 million transactions, served 2.5 million customers, and partnered with over 14,000 merchant brands.We're growing rapidly, with a 100%+ year-over-year increase, while maintaining a profitable business. As we scale, we're...