Global Operations Coordinator

Job Type

Full-time

Description
Title:
Global Operations Coordinator, LAC Region

Department:
Global Operations

Location:
Flexible: Remote in Bolivia, Brazil, Colombia, Dominican Republic, Ecuador, Honduras, Mexico, Panama, Paraguay, or Peru.

Travel:
Regional Travel Required - program planning and implementation support in the field as necessary. This can involve 2 - 3 week-long stays on site.

General Description
The Global Program Operations Coordinator contributes to Operation Smile's programmatic success through program preparedness assessments, resource allocation, operational oversight, and program implementation support for programmatic teams within their assigned region. The Program Operations Coordinator is based in the assigned region and works closely with field-based country programs teams, Regional Directors, and US Headquarters based Program Operations team, Volunteer Resources, Education and Training, Medical Oversight and Quality, Logistics, and various other units to ensure high quality care, efficiency, and effectiveness.

Essential Functions
Operations

• Continuously assess program status, readiness, and performance through established program performance indicators, tools, and processes. Manage a programmatic indicator tracker and provide regular status updates. Identify issues and challenges and collaborate with departments and key stakeholders to develop solutions and ensure effective support.
• Monitor resource needs through annual country activity plans, program performance reviews, and ongoing assessment and communication with the country teams. Identify trends and provide recommendations for local teams and HQ departments.
• Serve as a centralized source for program-related information?to support operational decisions regarding program planning, implementation, and resource allocation.
• Collaborate with Regional Directors and HQ departments to align priorities, resolve operational challenges, and continuously improve program performance.
• Promote adherence to an established operating rhythm and model to ensure programs and activities are running effectively and efficiently to meet goals and objectives.
• Analyze program data and trends to support learning, quality improvement, and strategic decision-making. Share insights and lessons learned with key stakeholders.
• Identify potential risks or disruptions to program delivery and support mitigation planning with Regional Director, country and HQ teams.
• Support program country and regional teams in the execution of day-to-day program operations and delivery of annual activity plans.
• In collaboration with Regional Directors, support the creation of annual and multi-year activity plans and budgets, re-evaluating frequently as necessary.

Program Planning
and Implementation
Support

• Engage regularly with program country and regional programmatic staff to proactively confirm status, details, and required resources for upcoming surgical, nonsurgical, and education programs.
• Review program implementation plans and coordinate program planning and implementation support across HQ departments. Lead planning calls, engage key stakeholders, and conduct program out-briefs and debriefs.
• Ensure timely allocation of HQ resources—volunteers, supplies, equipment, technical materials—for program delivery.
• Ensure adherence to program implementation standards, and Medical Global Standards. Communicate updates to processes, standards, and documents to program country and regional staff. Promote established project management practices.
• Facilitate onboarding, virtual or in-person training, and mentorship for program and regional team members; contribute to planning and facilitation of regional and global meetings.
• Provide program planning and implementation support in the field as necessary. This can involve 2 - 3 week-long stays on site.

Requirements
Experience, Knowledge, Skills Required (education/work):

• Must be located within the designated region.
• University (BA/BS) in business, program management, project management, non-profit studies, or related field.
• 1-3 years of program coordination or management experience, global development.
• Work experience in an international NGO context; Operation Smile experience is desirable.
• Microsoft Office suite proficiency.
• Ability to travel internationally and domestically up to 40% of the year as required.
• Excellent oral and written English language skills. Spanish language proficiency is mandatory is required for the Latin American and Carribean region.
• Highly capable and proactive verbal and written communicator in multi-cultural context.
• Excellent?interpersonal skills and cultural competency to build strong relationships with global stakeholders.
• Ability to perform with a high level of autonomy and initiative.
• Strong analytical and strategic thinking skills.

Core Competencies

• Project Management - The ability to plan, organize, execute, and oversee projects from inception to completion. Defining project goals, creating detailed plans, managing resources, budgets, and timelines, and ensuring that tasks are completed to meet objectives and deliverables.
• Cultural Competence - The ability to understand, appreciate, interact with, and form meaningful relationships with people from cultures or belief systems different from one's own.
• Strategic Thinking - The ability to analyze complex situations, anticipate future trends, and formulate effective plans and decisions to achieve long-term goals or desired outcomes.
• Problem Solving - Breaks down problems into smaller components, can simplify and process complex issues, can identify and understand root cause.
• Organization - Sets priorities, creates goals and timetables to complete required tasks or projects. Tracks progress and makes necessary adjustments to efficiently complete work.

Compensation
Operation Smile is committed to pay transparency. The anticipated salary range for this position is $15,200 to $28,000, and will vary based on candidate experience, qualifications, and geographic location.