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IMPORTANT
WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:
C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
Now Hiring Senior Executive Assistant
- Full Time | LATAM / South Africa
If you are a highly skilled professional who thrives in fast-paced, high-stakes environments, this is an opportunity to work as the strategic right hand to a global consulting founder. You will partner with leadership, optimize workflows, and take ownership of critical outcomes while contributing to high-level initiatives across innovation and cultural strategy.
Job Details
Job Title
Senior Executive Assistant
Job ID
STERIC1
Industry
Innovation & Cultural Strategy Consulting
Location
LATAM / South Africa
Job Status
Full Time
Work Schedule
9:00am to 5:00pm EST
Salary
8 to 10 USD per hour (higher compensation considered for exceptional candidates)
Target Start Date
ASAP
About the Client
The client is a high-level consulting firm that partners with science-led companies and established organizations to drive innovation, leadership evolution, and cultural change. The founder is a global traveler, author, and trusted advisor who operates in a high-pressure, fast-paced environment. The firm has scaled successfully through specialized direct hires across content and operations and is now seeking a senior-level strategic partner to manage and elevate the founder's day-to-day and business operations.
About the Role
We are seeking a
Senior Level Executive Assistant
to act as the founder's strategic right hand. This is not a reactive support role - the ideal candidate anticipates needs, takes ownership of outcomes, and operates with executive judgment. You will manage high-stakes communication, calendar and inbox oversight, strategic initiatives, and operational workflows, serving as both a trusted partner and gatekeeper for the founder.
Key Responsibilities
Strategic Inbox and Calendar Ownership
- Manage the founder's inbox using a context-driven, stage-gated approach including prioritization, drafting executive-level responses, and responding on behalf of the founder when appropriate
- Oversee complex Outlook calendar management, protecting deep work time, evaluating meeting value, and proactively resolving conflicts
- Anticipate preparation needs, decision points, and scheduling risks before escalation
Operational Partnership and Process Leadership
- Lead onboarding and ramp-up by proposing and implementing structured workflows, communication norms, and operating rhythms
- Identify operational gaps, inefficiencies, or recurring friction points and independently design and implement solutions
- Own recurring and ad hoc initiatives by tracking progress, coordinating stakeholders, and ensuring follow-through
- Leverage AI tools to streamline workflows, enhance productivity, and improve executive output
Executive Support and Professional Representation
- Draft and manage high-stakes communications with senior leaders, consulting clients, and external partners
- Act as a trusted gatekeeper, screening requests and managing sensitive information with discretion and sound judgment
- Support specialized one-off projects, research efforts, and strategic initiatives, maintaining high quality standards
Qualifications & Skills
Professional and Cognitive Skills
- Strong critical thinking skills to understand intent, assess context, and act independently
- High sense of urgency with attention to detail and accuracy
- Partnership mindset, viewing the role as an extension of executive leadership rather than task-based support
- Emotional resilience and confidence operating in high-pressure, high-expectation environments
Technical and Experience Requirements
- Proven experience in senior-level Executive Assistant, Operations, Project Management, or consulting-adjacent roles
- Advanced proficiency in Outlook and Microsoft 365; quickly adaptable to new tools and systems
- Exceptional English fluency for executive-level written and verbal communication
- Experience using AI tools such as ChatGPT or Claude for research, communication, workflow optimization, and decision support
- Familiarity with Salesforce, Asana, PowerPoint, and Canva
Optional but Strongly Aligned Experience
- Background in professional services, consulting, or complex corporate environments
- Experience supporting globally distributed executives or leaders with demanding travel schedules
- Comfort acting as a thought partner who can challenge assumptions and propose better ways of working
Join a growing network of exceptional remote professionals
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