Talent & Culture Virtual Assistant (Recruitment)

Location: Fully Remote (Latin America)

Schedule: MST 

Salary: $1500 - $2000 USD/month

*This role is exclusively available to candidates from Latin America. Please submit your resume in English.*

A leading full-service commercial landscaping company, dedicated to client satisfaction, sustainability, and team growth, is seeking a skilled and reliable Talent & Culture Virtual Assistant.

As a Talent & Culture Virtual Assistant, you will provide remote administrative support to the Talent & Culture team, handling tasks such as candidate screening, interview coordination, and offer administration. You will help ensure a smooth and positive candidate experience while enabling the team to focus on strategic talent initiatives. The ideal candidate communicates clearly, works independently, and stays organized in a fast-paced environment.

Recruitment & Hiring Support

• Screen applications and resumes for non-exempt positions against established criteria
• Conduct initial phone screens with candidates to assess basic qualifications and role match
• Coordinate interview scheduling between candidates, hiring managers, and interview teams
• Prepare and send interview confirmation emails with relevant details and logistics
• Maintain candidate tracking and update applicant status in recruitment systems
• Prepare and distribute offer letters for non-exempt positions under supervision of Talent & Culture Specialist
• Follow up with candidates regarding application status and next steps
• Manage recruitment communication through designated communication channels

Recruitment Documentation & Coordination

• Maintain organized candidate files and recruitment documentation
• Track recruitment metrics and hiring pipeline progress for non-exempt roles
• Update job postings across various platforms as directed
• Coordinate background check and reference check processes
• Ensure compliance documentation is complete for all new hires

Talent & Culture Team Communication

• Maintain professional and timely communication with candidates throughout hiring process
• Coordinate with hiring managers on candidate feedback and hiring decisions
• Provide regular recruitment updates to Talent & Culture team and hiring managers
• Respond to candidate inquiries professionally and promptly
• Support internal communication regarding talent initiatives

Talent & Culture Operations Support

• Assist with Talent & Culture projects and initiatives as assigned
• Support employee engagement activities and program coordination
• Maintain Talent & Culture department files and documentation systems
• Help track and report on recruitment and retention metrics
• Assist with compliance documentation and record-keeping
• Provide administrative support for team meetings and training sessions

Additional Support

• Perform other Talent & Culture support duties as assigned by Talent & Culture Specialist and/or Director of Talent & Culture
• Backup support for critical recruitment operations when needed
• Support special projects related to organizational culture and talent development

Requirements

• Recruitment experience is required
• Background in administrative, HR, or operations support is ideal
• Fluent in English and Spanish (written and verbal)
• Proficient in Google Workspace
• Strong communication and organizational skills
• Able to work independently in a remote setup
• Strong problem-solving skills and attention to detail
• Reliable internet connection and a dedicated workspace

Nice to Have:

• Experience in landscaping, construction, or manufacturing
• Experience with project management or scheduling tools
• Customer service experience

If you are comfortable working in a fast-paced environment with great energy, a positive attitude, and a strong eagerness to learn, we encourage you to apply