Back Office Specialist

hace 4 días

Bogota, Colombia HUBTEK A tiempo completo

**Description**:
**Hubtek** is a company that believes in young talent and seeks to support the development of its employees on a personal and professional level through learning experiences and growth opportunities. We support companies through our **Talent, Technology, and Training **services.

We have been impacting the world since 2018 and we want to keep pushing ourselves to become the brightest minds in our field and better serve our customers.

In our modern offices we provide different amenities such as casual attire, and free beverages. Some of our **benefits** are health club membership, exercise plan, nutritional plan or home medical services.

As a **Back Office Specialist**, you will have the objective of supporting the administrative tasks related to our client's operational and accounting processes.

**Some of your responsibilities are but are not limited to**:

- Create a booking depending on whether the cargo will go in a regular container, reefer, or flat rack.
- Opens files and ensures accurate and timely data entry into our operational system, maintaining an accuracy rate of at least 95%.
- Confirms that scanned paperwork, pictures, and documentation are attached to each dock receipt, booking, and bill of lading.
- Review if the cargo needs special documentation.
- Performs pre-audit to each bill of lading against shipping instructions and rate before submitting final Bill of Lading to our auditing department.
- Communicates with supervisor to proactively ensure smooth production of bills of lading and any other export documentation required.
- Ensures all shipping instructions are provided by customers or the Traffic department.
- Maintains knowledge of changing tariffs, tariff rates, contracts, and special rates.
- Keeps skills current and appropiately, using all relevant information, communication technology, and other systems within the import/export function.
- Meets internal and external compliance protocols by US government agencies' regulations.
- Adheres to local and externally relevant health and safety/security laws and policies.

**Requirements**:
**What would help you succeed**:

- Believe and love what you do.
- Teamwork.
- Eager to learn.
- Detail oriented.
- Comfortable with high pitch volume of work.
- Excel skills are a must.

**Minimum requirements**:

- ** Studies**: High School Degree, university student or desirable bachelor's Degree in an Administrative, Logistics, International Business, Foreign Trade or any other career-related.
- Good **Excel skills** are required. A test will be done to validate the knowledge in this tool.
- **Experience**: At least 6 months of customer service or back office background. Internship experience is also taken into account.
- **Language**: Very good English skills. B2+ or higher is preferred.

**Perks**:

- ** Schedule**:Monday to Friday from 7:00 a.m. to 5:00 p.m. (We work by the American calendar).
- **Contract**: Indefinite term contract + Benefits.
- **Places**: Only for Barranquilla, this position will be on-site.
- **Salary**: 2.500.000 COP.

**Would you like to be part of a company that belongs to the 100 tech companies recognized by Freight Waves in the supply chain industry in the United States?

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