Bilingual Equipment Coordinator Assistant

hace 2 semanas

Medellín, Colombia Superstaff A tiempo completo

Superstaff is seeking a highly organized and proactive **Equipment Coordinator Assistant** to support the operations of one of the largest dental equipment distributors in the United States. This is a **fully remote position in Colombia**, ideal for a professional with a background in purchasing, logistics, or administrative coordination who is fluent in English.

You will play a crucial role in ensuring the entire equipment order lifecycle runs smoothly, from the initial purchase order to the final, successful delivery. If you excel at problem-solving and coordinating moving parts, we want to hear from you.

**Key Responsibilities**

As an Equipment Coordinator Assistant, your day-to-day will involve:

- **Order Management**: Manage and track equipment purchase orders from creation to completion, ensuring all details are accurate.
- **Vendor & Partner Communication**: Serve as the primary liaison with vendors, shipping partners, and third-party movers, communicating primarily in English to confirm status, tracking, and delivery schedules.
- **System & Data Management**: Maintain and update real-time information in our systems (including Dynamic CRM and Basecamp) to ensure all project data is current.
- **Reporting**: Generate and analyze open order reports to track deadlines, identify potential delays, and report on progress.
- **Problem Resolution**: Proactively resolve issues related to vendor claims, returns, or shipping delays to keep the process on track.
- **Customer Service**: Field and respond to inquiries from internal teams and external customers via shared Outlook mailboxes.

**Required Qualifications**
- **Language**: Advanced or fluent proficiency in English (B2/C1 or higher), both written and spoken, is essential for daily communication.
- **Experience**: At least 1-2 years of proven experience in an administrative support, purchasing, or logistics coordination role, preferably in a fast-paced environment.
- **Technical Skills**: High proficiency with the Microsoft Office Suite (Excel, Outlook, Word).
- You have exceptional organizational skills and a keen eye for detail.
- You are a strong problem-solver who can think on your feet.
- You possess excellent time management skills and can effectively prioritize multiple tasks.
- You have experience with CRM software (like Dynamic CRM) and project management tools (like Basecamp) is a strong plus.

**What We Offer**
- **Competitive Monthly Salary**: $5,000,000 COP.
- **Work-Life Balance**: A stable Monday to Friday schedule.
- **Flexibility**: This is a 100% remote position, allowing you to work from home.
- **Job Stability**: An indefinite-term contract (contrato a término indefinido) with all Colombian law-mandated benefits.

  • Equipment Coordinator

    hace 2 semanas

    Medellín, Antioquia, Colombia SuperStaff A tiempo completo

    On behalf of a leading US dental equipment distributor, Superstaff is seeking a highly organized Equipment Coordinator. In this fully remote role, you will serve as the central point of contact for the entire equipment order lifecycle, from processing purchase orders to coordinating final delivery with vendors, sales teams, and finance partners.Key...

  • Equipment Coordinator

    hace 2 semanas

    Medellín, Antioquia, Colombia SuperStaff A tiempo completo

    On behalf of a leading US dental equipment distributor, Superstaff is seeking a highly organized Equipment Coordinator. In this fully remote role, you will serve as the central point of contact for the entire equipment order lifecycle, from processing purchase orders to coordinating final delivery with vendors, sales teams, and finance partners.Key...

  • Bilingual Legal Case Coordinator

    hace 1 semana

    Medellín, Colombia International Marketers 4 U A tiempo completo

    We’re Hiring: Bilingual Case Coordinator - Personal Injury (U.S. Legal Support) Are you a highly organized and client-focused professional with experience in U.S. personal injury cases? We’re looking for a **Bilingual Case**Coordinator **(English/Spanish)** to join our remote legal support team and assist U.S.based attorneys and clients. About the...

  • Bilingual Legal Case Coordinator

    hace 6 días

    Medellín, Antioquia, Colombia International Marketers 4 U A tiempo completo

    We're Hiring: Bilingual Case Coordinator – Personal Injury (U.S. Legal Support)Are you a highly organized and client-focused professional with experience in U.S. personal injury cases? We're looking for a Bilingual Case Coordinator (English/Spanish) to join our remote legal support team and assist U.S.-based attorneys and clients.About the RoleAs a...

  • Virtual Assistant/logistics Coordinator

    hace 2 semanas

    Medellín, Colombia NeoWork A tiempo completo

    NeoWork is currently seeking a versatile and detail-oriented Virtual Assistant/Logistics Coordinator to join our team. As a Virtual Assistant/Logistics Coordinator, you will provide remote administrative support to our clients while also managing logistics-related tasks. **Responsibilities**: - Manage calendars and schedule appointments - Coordinate and...

  • Executive Assistant

    hace 2 semanas

    Medellín, Colombia Roverpass A tiempo completo

    **About the Role**: We're looking for a sharp, bilingual professional based in LATAM to become the right hand to fast-paced U.S.based CEOs managing multiple companies. This is **not your typical assistant role** — we need someone who’s organized, business-savvy, proactive, and ready to dive deep into the operations, priorities, and challenges of...

  • Bilingual Administrative Assistant

    hace 2 semanas

    Medellín, Antioquia, Colombia The Alvi Group A tiempo completo

    We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support. The ideal candidate must be fully bilingual (Spanish-English) and capable of handling multiple tasks with excellent attention to detailKEY RESPONSIBILITIESAdministrative Management:Coordinate and manage appointment and meeting...

  • Legal Assistant

    hace 2 semanas

    Medellín, Colombia JSMD Management A tiempo completo

    We are looking for a professional bilingual **legal assistant** for a law firm in the US. **Responsibilities**: - Receive legal cases. - Request documents. - Schedule meetings. - Maintain updated databases. **Requirements**: Advanced spoken and written English level (B2/C1) Experience in similar positions (healthcare, legal assistant, back...

  • Executive Assistant

    hace 14 horas

    Medellín, Colombia Solvo Global SAS A tiempo completo

    **We’re Hiring: Executive Assistant** **Location**: On-site | Colombia (Bogotá, Medellín, Cali, Barranquilla, Armenia, Bucaramanga) **Schedule**: Full-time | Monday-Friday | 8:00 AM - 5:00 PM EST Join **Solvo Global** as an **Executive Assistant** and play a key role supporting our leadership team. This position requires exceptional organizational...

  • Personal Assistant/ Podcast Coordinator

    hace 2 semanas

    Medellín, Antioquia, Colombia HRMD Solutions A tiempo completo

    HRMD Management is looking for a Personal Assistant/Podcast Coordinator who will play a crucial role in supporting in the administrative needs of the direct supervisor and managing the production of our popular podcast. This position requires a proactive individual with excellent communication skills and a passion for both personal organization and...