Virtual Assistant

hace 3 días

Medellín, Colombia Talentek By Hubtek A tiempo completo

**Description**:
**Talentek by Hubtek** is a company that believes in young talent and seeks to support the development of its employees on a personal and professional level through learning experiences and growth opportunities. We support companies through our **Talent and Technology** services.

We have been impacting the world** since 2018** and we want to keep pushing ourselves to become the brightest minds in our field and better serve our customers.

As a **Virtual Assistant**,**you will coordinate and support document signings from start to finish, ensuring accuracy, timely communication, and a smooth client experience. You'll manage scheduling, tech support, and post-signing processes with attention to detail and professionalism.

**Some of your responsibilities are but are not limited to**:

- Schedule and confirm appointments for RON, in-person, and hybrid signings, as well as binder deliveries—ensuring seamless coordination and punctuality.
- Provide Document Concierge support by pre-checking documents, preparing key data, and sending print-ready files.
- Coordinate with notaries and witnesses, track shipments, and ensure all elements are in place before appointments.
- Conduct thorough quality checks by reviewing names, dates, addresses, and notarization blocks to ensure accuracy and consistency.
- Prefill essential data ahead of signings to streamline the process and minimize errors.
- Offer first-line tech support during Zoom notarizations, guiding clients through digital signing platforms with ease.
- Track notary progress in real-time using mapping tools, and proactively communicate any delays or updates.
- Oversee post-signing activities such as high-resolution scanning, electronic deed recording, binder assembly, and secure delivery.
- Support estate planning attorneys by gathering client information, explaining signing options (remote vs. hybrid), and ensuring a compliant, hassle-free experience.

**Requirements**:
**What would help you succeed**:

- Believe and love what you do.
- Attention to detail.
- Organizational skills.
- Time management.

**Minimum requirements**:

- **Studies**: Desirable studies in International Business, Business Administration, Industrial Engineering, Foreign Languages, Foreign Trade, or Logistics related.
- **Experience**: At least 1 year of experience as a virtual assistant
- **Language**: Advanced English skills. B2+ or higher is preferred.

**Perks**:

- **Schedule**:Monday to Friday from 8:00 a.m. to 5:00 p.m. PST **following the US Calendar.**:

- **Contract**: Indefinite term contract
- **Places**: Remote Just in Colombia.
- **Salary**: 3.500.000 COP

**Would you like to be part of a company that belongs to the 100 tech companies recognized by Freight Waves in the supply chain industry in the United States?

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