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Executive Assistant

hace 2 semanas

Medellín Antioquia, Colombia RVStaffing A tiempo completo

**RedValley**, the fast-growing company in Medellín, is looking for a talented, and strategic, **Executive Assistant** to join **Champion Food Group.** The Executive Assistant plays a pivotal role in supporting both executive management and logistics operations within a dynamic and fast-paced environment. This position requires strong organizational skills, meticulous attention to detail, and the ability to adapt quickly to changing priorities and situations. Patience and resilience are essential traits due to the demands of the logistics industry and the nature of working with a focused and direct executive.

We have partnered with Champion Food Group, a dynamic and innovative business dedicated to providing high-quality food products and services. Specializing in the procurement, production, and distribution of a wide range of food items, the company ensures that every product meets stringent quality standards.

**What You'll Do**
- Collaborate closely with the sales team to process orders accurately and efficiently.
- Review and document order specifications, ensuring clarity and completeness.
- Communicate proactively with clients regarding order status, updates, and inquiries.
- Document all client interactions and maintain meticulous records.
- Conduct cost-benefit analyses for shipping options and carrier negotiations.
- Monitor and track orders from pickup to delivery, updating stakeholders as necessary.
- Coordinate with carriers and logistics partners to optimize service and cost efficiencies.
- Manage documentation and invoicing related to logistics operations.
- Generate financial reports using QuickBooks, analyzing revenue, costs, and Profitability.
- Assist in accounts payable management, ensuring timely and accurate payments.
- Support payroll processing and financial record reconciliation as needed.
- Maintain systematic document filing and organization for accounting and logistics documentation.
- Prepare and distribute reports to management and stakeholders, ensuring accuracy and timeliness.
- Serve as the primary point of contact between the executive and internal/external Stakeholders.
- Handle miscellaneous personal tasks and administrative duties as assigned.
- Manage event registrations, personal correspondence, and other ad-hoc responsibilities.

**What You'll Bring To The Team**
- Previous experience in logistics coordination, executive assistance, or related fields.
- Strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite and QuickBooks.
- Adaptability to fast-paced environments, ability to learn quickly, and patience in handling tasks and interactions.
- Excellent verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.
- Willingness to adapt to changing priorities and deadlines, maintaining composure under pressure.
- Advanced to native proficiency in English (written, spoken, comprehension)

**We Offer You**
- Opportunities to work in a fast-paced startup environment supportive of teamwork, ownership, and purpose.
- Flexible working environment (Hybrid/Remote)
- One-of-a-kind company values and teamwork culture as well as a meaningful mission and challenging work.
- Private health insurance for you plus a family member.
- 50% Bonus on lunch with a partner restaurant

Application Question(s):

- What is your salary expectation?
- Could you please rate your English proficiency on a scale of 1 to 10?

**Experience**:

- Quickbooks: 1 year (preferred)
- Executive Assistant: 1 year (preferred)